VisitFlow

What VisitFlow is

VisitFlow is a web-based visitor management platform for corporate offices, plants, hospitals, campuses and government organizations. It supports contactless registration, QR-based check-in and visitor flows in multiple languages. Hosts can invite guests by email or SMS with a signed, single-use QR pass. Identity checks can use OCR, liveness and watchlist checks for Aadhaar, driving licences or passports. Visitor operations include custom badge printing, contractor and vendor tracking, host notifications and emergency evacuation reports. The Starter plan costs nothing and covers up to 100 visitors per month at one location, with QR check-in, email host alerts and community support. Professional and Enterprise pricing is custom. Professional lists multi-location support, advanced reporting, messaging integrations, ID verification and custom badges; Enterprise lists unlimited visitors, SSO and SCIM, custom workflows, API access and webhooks, and a dedicated CSM. Connectors include Microsoft 365, Google Workspace, Active Directory, Teams, Slack, WhatsApp Business, SAP, Dynamics 365, Oracle, Okta, Zapier and webhooks. Listed security details include ISO 27001, SOC 2 Type II, GDPR, AES-256 encryption, audit logs and role-based access. One tenant can manage hundreds of sites with site-specific policies, branding, workflows, badges and approval chains.

Who it suits

VisitFlow suits HR, security, administration and management teams handling visitor registration and arrival at workplaces or institutions. Its listed functions also cover contractor and vendor tracking and emergency evacuation reporting.

Limits

Starter is limited to 100 visitors per month at a single location and includes QR check-in, email host alerts and community support. Professional and Enterprise pricing is custom; their listed features include multi-location support and unlimited visitors respectively.

Getting started

1. Visit https://kapicore.com/products/visitor-management.
2. Choose the free Starter plan or contact KapiCore about a custom-priced plan.
3. Set up a location and its visitor policies, workflows, badges and approval chain.
4. Invite guests by email or SMS with a single-use QR pass.
5. Use kiosk QR check-in and select a supported badge printer if printing badges.

Verdict

VisitFlow brings visitor registration, identity checks, host alerts and emergency reporting into a web platform. The free Starter plan is limited to one location and 100 monthly visitors, while larger or more advanced deployments require custom pricing.