TuitionDesk

TuitionDesk is a cloud-based system for managing tuition operations, from student records and fees to teaching activity and parent access. It is best suited to tutors and centres that want administration and learning workflows together, especially as they grow across batches or branches. Its permanent Free plan is useful for a small roster, but paid tiers have firm student caps and higher-level integrations cost extra.

Overview

TuitionDesk serves home tutors, coaching centres, scaling tuition businesses and multi-branch institutes. Its broad scope suits operators who need to coordinate fees, attendance, schedules, homework and progress rather than manage lessons alone. A solo tutor seeking only a lightweight calendar may find more operational machinery than necessary.

The product runs on Android, iOS, Linux, macOS, web and Windows. All plans support unlimited batches, but teacher capacity ranges from one on Free to unlimited on Enterprise, while branch limits rise from one to unlimited. Those caps matter more than batch count for centres planning to add staff or locations.

Key features

Tuition operations

Student and batch management sits alongside fee and installment tracking, attendance, schedules, homework, tests, progress, lesson records, parent portal access and reports. Keeping these routines together can reduce the need to split centre administration across separate tools. The Free plan covers core workflows, but its 10-student ceiling makes it a starting point for a small practice, not a long-term option for a growing roster.

AI, integrations and privacy

Aiyan provides fee intelligence, teacher insights, in-app help, optional parent features and AI-assisted centre setup. Availability depends on plan, and Free-tier AI use is credit-gated; Growth includes Fee Intelligence AI, while Enterprise includes the AI Operations Suite. Centres considering AI should match the plan to the specific capability they need.

TuitionDesk names Google Meet, Zoom, Teams, Razorpay and Stripe among its integrations. Enterprise integrations are separately paid, scoped and quoted; listed systems are illustrative, so compatibility needs confirmation. Enterprise also supports APIs, webhooks, SSO and custom connectors. This is a fit for organisations with integration requirements and budget for custom work, but not a reason to assume a named service is ready to connect on a lower plan.

The privacy policy says data is encrypted in transit and at rest and personal information is not sold. Student and parent contact details are not sent to AI services, and account data is not used to train or fine-tune AI models. For Google connections, Calendar data is used for calendar events, userinfo only to show the connected account, and OAuth tokens are encrypted at rest.

Email and web push notifications are free and unlimited. WhatsApp notifications are available on every plan when enabled in Settings. Starter has Community Support, Pro has priority support, and Enterprise adds dedicated onboarding and Customer Success.

Pricing

TuitionDesk is freemium, with no free trial. The Free plan is permanent and does not expire; annual billing saves 15%.

• Free — free, billed forever: Up to 10 students, unlimited batches, fees, EMI, attendance, sessions and teacher login. AI features are credit-gated. This is a practical way for a small tutor to handle core administration without a subscription, but the student limit and one-teacher cap constrain expansion.
• Starter — $499 a month, billed /month: Up to 75 students, fee schedules, EMI, homework tracking, teacher login, CSV export and Community Support. It suits a small centre that needs a larger roster and export, but does not include the admissions CRM or Fee Intelligence AI found in Growth.
• Growth — $999 a month, billed /month: Up to 200 students, admissions CRM, homework, quizzes, topic progress, expanded parent portal and Fee Intelligence AI. It is the step for centres adding admissions and richer parent or learning workflows; the 200-student cap remains a consideration.
• Pro — $1,999 a month, billed /month: Up to 500 students, three branches, multi-branch dashboards, branch admin logins and priority support. This is aimed at established operators coordinating several locations, though it stops at three branches.
• Enterprise — $7,999 a month, billed /month: Unlimited students and branches, AI Operations Suite, dedicated onboarding and Customer Success. It removes the stated roster and branch ceilings, with separately scoped and quoted Enterprise integrations where needed.

Across tiers, unlimited batches do not mean unlimited capacity: student limits rise from 10 to 75, 200 and 500 before becoming unlimited on Enterprise. Teacher and branch limits also vary, so the right tier depends on staffing and location plans as well as enrolment.

Platforms

TuitionDesk supports Android, iOS, Linux, macOS, web and Windows, giving centres and tutors a broad choice of devices for access.

Who it's for

Choose TuitionDesk if you run a tutoring practice or centre that needs student, fee and teaching workflows in one system, and especially if you expect to manage multiple teachers or branches. The Free plan makes a small roster viable without a trial deadline. Look elsewhere if you need a simple solo-tutor tool, exceed a tier's student cap without moving up, or depend on integrations that must work without Enterprise scoping.

Pros and cons

• Pro: Core administration and teaching workflows share one system, including fees, attendance, homework, tests and progress.
• Pro: The Free plan is permanent, includes unlimited batches and covers several core routines for up to 10 students.
• Pro: Enterprise can accommodate unlimited students and branches, with dedicated onboarding and Customer Success.
• Con: Student caps at 10, 75, 200 and 500 make growth a reason to change plans.
• Con: AI access varies by plan, and Free AI features are credit-gated.
• Con: Enterprise integrations are an additional paid, custom-scoped capability rather than a guaranteed standard connection.

Alternatives

For a broader comparison, see Tutoring Center Software.

• TutorHive is worth considering for a tutor who wants a Free Forever plan capped at two students or a Pro plan at $14 a month, with a free trial also available.
• TutorOne offers a free tier for one tutor and 15 students, and a Starter tier at ₹199 a month; consider it if those limits and its free trial fit better.
• Tutitor may suit users prioritising a free plan with unlimited students, lessons and invoices and a 15 GB library.
• Tutorbase is an alternative for users who prefer no monthly subscription and can accept a 1% fee on invoices processed through the system.
• Tutr Desk has a free plan for up to 10 students with attendance, fee management, scheduling and WhatsApp reminders.
• GuruDesk is web-based and offers a free plan for solo teachers with up to 30 students, a larger free roster than TuitionDesk.
• Spoteca is web-based, with a free plan for up to 10 billable enrollments, all features and no credit card required, plus a free trial.
• TutorFlit is a web option with a Starter plan that includes up to five students and five sessions per month.

Verdict

TuitionDesk is a strong fit for tutors and centres that want administration, teaching workflows and parent access in one place, with a permanent Free tier for up to 10 students. Its chief advantage is breadth across tuition operations; its chief caution is the combination of student caps and separately paid Enterprise integrations. Choose it if those limits match your centre's scale, and look elsewhere if you need a simpler solo tool or integrations without custom scoping.