Tutitor

Tutitor is a tutoring admin app for private and freelance tutors, combining student records, lesson calendars, attendance and invoicing. It is best suited to solo tutors and small tutoring centers where one person manages scheduling and billing; its free plan covers substantial day-to-day work, but payment collection happens elsewhere.

Overview

Tutitor brings the operational recordkeeping of tutoring into one place. Student and parent contacts, lesson schedules, attendance and invoices form a connected workflow rather than separate lists to reconcile. That is a useful fit for tutors managing their own teaching, especially when rates differ by subject, student or monthly arrangement.

The scope is deliberately modest: Tutitor is intended for private and freelance tutors and small centers with one person handling the administration, not schools or agencies coordinating many teachers. Its free plan has no usage limits on students, lessons or invoices, so volume alone does not force a move to a paid tier. The trade-off is that Tutitor does not process card payments and does not convert currencies.

Key features

Records, calendar and attendance

Student records hold contact details for students and parents alongside notes, tags and pricing. Rates can be set per subject, student or monthly plan, giving tutors room for different fee arrangements without maintaining a separate pricing ledger.

The calendar supports recurring and one-off lessons, group classes, and in-person or online sessions. Attendance then feeds invoice generation, which can happen after each lesson or on a weekly or monthly schedule. Tutitor says a lesson is never billed twice; that connection can reduce the reconciliation burden for tutors billing against completed sessions, though it is not a substitute for payment processing.

Calendar links and teaching materials

Lessons sync with Google Calendar, and Tutitor can create Google Meet links for online sessions. A private calendar feed connects with Apple Calendar and Outlook. These links are useful for fitting tutoring into calendars families or tutors already use, while keeping lesson scheduling at the center of the workflow.

Each tutor gets a 15 GB teaching library for files, YouTube videos, links and notes. Folders can be shared with students, which keeps class materials close to lesson administration. The fixed storage allowance is the main constraint for tutors who expect to maintain a large media collection.

Invoices, payments and access

Invoices can show VietQR, QR images, bank details, payment links or written payment instructions. This lets tutors direct families to a payment method, but Tutitor does not handle card transactions; tutors must collect money through another service or channel. Billing is supported in 42 currencies, but currency conversion is outside Tutitor, so tutors working across currencies need to manage exchange rates elsewhere.

The app and invoices are available in 21 languages, a practical advantage for tutors serving families in different language communities. Parents do not need accounts: they can open private shared links in a browser, and tutors can revoke those links. Tutitor says data is protected in transit with TLS 1.3 and at rest with AES-256, with each tutor's data kept separate. Support is offered through Messenger, with replies typically within an hour and responses in Vietnamese and English.

Pricing

There is no free trial because the free plan is ongoing, not a time-limited preview. It includes the core work of scheduling, attendance, lesson records and billing, with no student, lesson or invoice cap. That makes it a strong fit for an independent tutor who wants to keep recurring costs at zero, while the 15 GB library is the stated storage allowance. No paid Tutitor tier is presented, so tutors needing more capacity or payment processing will need another arrangement rather than an upgrade within the plan shown.

Platforms

Tutitor is available on the web, Android and iOS. Its web-app workflow and mobile platforms suit tutors who need to manage lessons across devices; calendar integrations also connect scheduled work to Google, Apple and Outlook calendars.

Who it's for

Choose Tutitor if you are a private or freelance tutor, or a small tutoring center where one person owns the schedule and billing. The unlimited student, lesson and invoice allowances remove common volume constraints, while attendance-linked invoicing and flexible pricing records address the administrative work that grows with a busy teaching calendar.

Look elsewhere if the organization needs coordinated administration for many teachers, or if card collection and currency conversion must happen inside the same system. Those are meaningful boundaries for agencies and cross-border businesses, not minor omissions for teams whose workflow depends on them.

Pros and cons

• Pro: Unlimited students, lessons and invoices on a forever-free plan make it viable for ongoing use rather than only a small trial workload.
• Pro: Attendance can drive invoices on lesson, weekly or monthly cycles, with Tutitor saying it prevents duplicate billing.
• Pro: Per-subject, per-student or monthly pricing accommodates varied tutoring arrangements.
• Pro: Parents can access private shared links without creating accounts, and tutors can revoke those links.
• Con: Tutitor does not process card payments, so tutors must arrange collection through another channel.
• Con: It does not convert currencies, which leaves exchange-rate handling to the tutor.
• Con: The product is not built for schools or agencies with many teachers, limiting its fit for larger organizations.
• Con: The teaching library is capped at 15 GB per tutor, which may constrain extensive resource collections.

Alternatives

For a wider shortlist, see Tutoring Center Software.

• TuitionDesk is worth considering if a tutor needs a free plan capped at 10 students but wants its listed batches, fees, EMI, attendance, sessions and teacher login features.
• TutorHive may suit someone willing to trade Tutitor's unlimited student capacity for a free tier capped at two students, with a basic calendar, homework tracker, global holidays and one invoice each month; it also offers a $14 a month Pro plan.
• TutorOne is another option, with a free plan listed as free for one tutor, 15 students and unlimited sessions.
• Tutorbase may fit tutors who prefer a free core plan with all features included and no feature restrictions, in exchange for a 1% fee when invoicing through the system.
• Tutr Desk is an alternative with a free plan capped at 10 students and listing attendance tracking, fee management, scheduling and sessions, plus WhatsApp reminders.
• GuruDesk offers a web-based free plan for solo teachers with up to 30 students, which may be a better fit when that student cap is sufficient.
• OneBookPlus is an alternative for a different kind of invoicing and booking workflow, with its free plan listing 10 invoices per month and five quotes per month alongside GST and ABN features.
• Spoteca may suit a web-only tutoring operation with up to 10 billable enrollments on its free plan, which includes all features and requires no credit card.

Verdict

Tutitor is a strong choice for the independent tutor who wants an ongoing, no-cost system for records, lesson scheduling, attendance and invoicing without student or invoice quotas. Its most compelling advantage is that those tasks are linked in one workflow on a free plan; its decisive limits are the lack of card processing and currency conversion, and its narrow fit for small operations. Choose it for solo practice, but look elsewhere if a larger teaching team or built-in payment collection is central to the job.