Talymo

Overview

Talymo brings job details, equipment tracking, crew access and callsheets together for AV and event production work. It is most compelling for production companies coordinating their own gear across overlapping jobs, though its asset and team limits will matter as operations grow. Its rental-business caveat is decisive: companies primarily renting equipment should look elsewhere.

Key features

Jobs can hold dates, locations, client briefs, crew, gear, checklists and callsheets, giving teams one place to coordinate a production. The gear library records each item’s serial number, status and location; date-conflict checks flag possible double-bookings when gear is assigned. That pairing addresses a practical risk for teams sharing equipment across jobs, but it does not make Talymo a fit for rental businesses, which the product says it is not built for.

QR codes support checking equipment out at collection and back in on return through a mobile-friendly workflow. Smart Bundles turn recurring equipment kits into reusable groups, and Talymo checks the items inside them for conflicts. A job’s status—Ready, Missing Items or Not Ready—reflects gear availability and checklist completion, making it easier to spot work that still needs attention.

The callsheet builder uses job data to create sheets that can be shared by link or downloaded as PDFs. Internal team members can edit, while freelance crew can view only. Talymo also says it permanently logs every action on every asset, a useful accountability feature for equipment handling.

Pricing

Talymo offers a free Personal Workspace billed forever, with 10 Asset Items, 3 Bundles and 5 Checklist Templates. It is a sensible starting point for a small operation, but has no listed team-member allowance and the low inventory cap will constrain a growing gear library. The homepage offers 14 days of Talymo Pro.

Basic Workspace costs €49/mo, billed monthly. It raises capacity to 100 Asset Items and 25 Bundles, includes unlimited Checklist templates and allows 5 Team Members. This suits a small crew needing more inventory and templates, but the five-person ceiling can be restrictive for a wider team. Pro Workspace costs €99/mo, billed monthly, and expands those limits to 500 Asset Items, 50 Bundles and 25 Team Members, with unlimited Checklist templates. It is the clearer fit for larger production teams, though asset and bundle caps remain.

Enterprise has custom pricing and removes the listed limits on assets, bundles, templates and team members. It also includes dedicated onboarding and custom integrations; specific integration partners are not named. This is the tier for organizations that need uncapped capacity and onboarding, rather than a predictable published monthly price.

Platforms

Talymo is available on Android, iOS and the web. Mobile support is particularly relevant to its QR checkout workflow, while the web version supports access to jobs and callsheets.

Who it's for

Talymo is aimed at AV and event production companies managing their own equipment alongside schedules and crew. It is a poor match for equipment rental businesses, and teams with large inventories or many collaborators will need to account for the paid-plan caps or Enterprise pricing.

Pros and cons

• Pro: Gear assignments trigger date-conflict checks, helping production teams catch potential double-bookings before jobs rely on the same item.
• Pro: QR checkout, reusable bundles and a readiness status connect equipment handling with job preparation.
• Pro: Callsheets can be shared as links or PDFs, and freelance crew can be given view-only access rather than full editing rights.
• Con: The free workspace is capped at 10 assets and 3 bundles, so it offers little room for a substantial inventory.
• Con: Basic and Pro cap team members at 5 and 25 respectively; exceeding Pro’s 500 assets or 50 bundles requires custom-priced Enterprise.
• Con: Talymo is built for production companies, not equipment rental businesses, narrowing its fit for gear-focused operators.

Alternatives

For a broader set of Video Production Management Software, compare Talymo with other production tools. Celtx is worth considering if script editing and real-time collaboration are central: its free plan includes one project and cloud-based script editors, and it supports more platforms, including desktop operating systems and a browser extension.

Gorilla Scheduling may suit teams prioritizing scheduling, reports and ratebook workflows; some collaboration, reporting/export, fringe and integrated Ratebook features require a paid plan. Production Slate is another option for teams whose needs fit its free plan’s two-project, 15-crew and five-shoot-day limits, with callsheets to 10 recipients and capped attachments.

Shamel Studio offers a web-based free plan with one limited project and full access to editing tools; its Call Sheets & Production Reports add-on is a separate option. Wrapshoot is a web alternative whose free plan allows one project and up to three team members, while Pro is $49 a month for unlimited projects.

InteScene may fit teams wanting a web tool with AI credits: its free plan includes one project, 25 AI credits per month, 500 MB storage and callsheets emailed to 10 people per month. ScenePaper is a free web and API alternative with every tool and seat included and no credit card required. ShowBook HQ may be relevant to event teams: it is built and operated by Crave Tech, a production company whose team has run shows for 25 years, and its free plan covers one active event.

Verdict

Choose Talymo if your production company needs to coordinate gear, crew schedules and callsheets within jobs, with conflict checks and equipment checkout tracking. The free workspace can suit a small inventory, while larger asset, bundle and team limits require paid plans. Equipment rental businesses may find its stated audience is a poor fit.