ShowBook HQ

What ShowBook HQ is

ShowBook HQ is a web-based production management platform for events, broadcast, and film. It brings schedules, crew booking, and task assignment into one workspace. The shared schedule has day, week, month, and agenda views; call-time changes send email alerts to the crew working that day. A searchable roster can be filtered by department, name, or position and exported to Excel. Teams can organize daily checklists by department, with remaining open items sent in an end-of-day email. Department iCal feeds work with Apple, Google, and Outlook calendars. The service opens in a browser on a computer or phone, and crew can read email alerts without logging in. Crew accounts are free, while plans charge for planner seats used by admins and managers. The Free plan costs nothing and supports one single-day active event, up to three crew, and one planner seat. Paid plans start at $99/mo. The privacy page describes TLS encryption in transit, encryption at rest by providers, and database row-level security.

Who it suits

It suits event, broadcast, and film production teams coordinating schedules, crew, and daily tasks. Crew can use free accounts, while admins and managers use planner seats.

Limits

The Free plan includes one active event for a single day, up to three crew, and one planner seat. It includes schedule, roster, contact requests, and call-time change alerts; paid plans start at $99.00 per month.

Getting started

1. Open the ShowBook HQ website in a browser on a computer or phone.
2. Choose the Free plan or a paid plan based on active events, crew, and planner-seat needs.
3. Set up the production schedule and crew roster.
4. Use department iCal feeds with Apple, Google, or Outlook calendars.
5. Send crew call-time alerts by making schedule changes.

Verdict

ShowBook HQ combines shared scheduling, crew roster tools, checklists, and calendar feeds in a browser-based service. Its free tier is limited to a single-day event, and paid plans start at $99/mo.