Symprex Email Signature Manager

What Symprex Email Signature Manager is

Symprex Email Signature Manager gives administrators a central way to manage email signatures, disclaimers, and campaigns for Exchange Server. They can assign content to users or groups by department or location, and merge contact details from Active Directory or another data source. Signatures can include logos, social media graphics, employee photos, and personalized content. A visual template designer and a syntax-highlighted HTML source editor support signature creation, while scheduled campaigns can be used for awards, events, promotions, or marketing.

The product supports Outlook desktop and web clients. Symprex says signatures work with any email client on any device, including mobile devices, and continue working for remote users and when users are offline. Listed compatibility includes Exchange Server 2013, 2016, and 2019, along with Outlook 2016, 2019, 2021, and 2024 on Windows and Mac. Version 11.0.2 runs in evaluation mode for 30 days without a valid license key. The one-off 25-user license costs $395, paid once and includes one year of maintenance for upgrades and technical support. The license covers the purchased version and point updates; maintenance renewal is optional, while newer chargeable versions or additional users require purchase. A migration wizard can move signatures, images, and settings to Microsoft 365.

Who it suits

Email Signature Manager suits organizations using Exchange Server that want administrators to manage signatures, disclaimers, and scheduled campaigns across users or groups. It also fits teams that need signatures to continue working for remote or offline users, or that may move signature settings to Microsoft 365.

Limits

The evaluation mode lasts 30 days without a valid license key. The 25-user one-off license covers 25 individual domain users, the purchased version and point updates, and one year of maintenance; additional users and newer chargeable versions require purchase.

Getting started

1. Open the Email Signature Manager product page.
2. Start the 30-day evaluation mode, or select a one-off license sized for your users.
3. Install or deploy Email Signature Manager for your Exchange Server environment.
4. Create signature content with the visual template designer or HTML source editor.
5. Assign signatures, disclaimers, or campaigns to users and groups.
6. Use the Signature 365 Migration Wizard if moving signatures, images, and settings to Microsoft 365.

Verdict

Choose Email Signature Manager if your organization needs central control of Exchange Server signatures and campaign content across users or groups. Its one-off license includes one year of maintenance, but organizations that need more users or a newer chargeable version should account for additional purchases.