Freedom251 › Photography Studio Management Software
StudioFlow
What StudioFlow is
StudioFlow is web-based studio management software for photographers and videographers, covering client inquiries, quotes, contracts, scheduling, editing tasks, galleries, and invoicing. Its inbox syncs inquiries, filters spam and marketing, and can turn messages into projects or tasks. Teams can assign and prioritise work, with due dates and subtasks. Offers can be assembled from a pricing catalog with flexible line items and discounts, then turned into contracts clients accept through a timestamped link. Two-way Google Calendar sync includes team notifications and double-booking warnings. Customisable, password-protected galleries let clients browse, select favourites, and download files. Invoicing includes deposits, final payments, automatic VAT, payment tracking, overdue reminders, and Swiss QR-bill formatting; card and SEPA payments run through Stripe. Role-based access and in-app chat support studio teams. Client pages, emails, and the team app are available in seven languages. StudioFlow is headquartered in Zürich and highlights European studios, VAT handling, and Swiss QR-bill invoicing. Annual Starter billing is CHF 14/month, with a 30-day trial and no free plan.
Who it suits
It suits photographers’ and videographers’ studios that want inquiry handling, project coordination, client galleries, and billing in one web app. Its VAT and Swiss QR-bill features are relevant to European studios.
What it does well
- Two-way Google Calendar sync warns about double-booking.
- Password-protected galleries support client selections and downloads.
- Invoices include automatic VAT and Swiss QR-bill formatting.
- Role-based team access and in-app chat are included.
- Seven languages are available across client and team interfaces.
What to know first
- No free plan is listed.
- Starter annual billing is CHF 14/month.
- Stored photo and video files are not an archival backup service.
Limits
Starter includes 200 GB of storage and up to five team members. Studio includes 2 TB and up to 15 members, while Agency includes 4 TB and unlimited members; extra Agency storage costs CHF 8 per TB. All plans include every listed feature.
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| Starter | Annual option: CHF 14/month; billed CHF 168/year · 200 GB storage · Up to 5 team members · Every feature included | 18 CHF a month |
| Studio | Annual option: CHF 24/month; billed CHF 288/year · 2 TB storage · Up to 15 team members · Every feature included | 29 CHF a month |
| Agency | Annual option: CHF 30/month; billed CHF 360/year · 4 TB storage · Unlimited team members · Extra storage: CHF 8 / TB · Every feature included | 37 CHF a month |
As studioflow.ch lists them, read 8 Oct 2026. The maker's own page has the final word.
Getting started
- Open the StudioFlow website
- Start the 30-day trial
- Choose a Starter, Studio or Agency plan
- Invite team members with role-based access
- Connect Google Calendar and Stripe
- Import or configure studio data with migration help if eligible
Verdict
StudioFlow covers client work from inquiry and quoting through scheduling, galleries, and invoicing, with collaboration tools for studio teams. Its feature set highlights VAT handling and Swiss QR-bill invoicing for European studios.
Questions
Does StudioFlow offer a free plan?
No. StudioFlow is paid, with a 30-day trial.
Which platforms support StudioFlow?
StudioFlow is available on the web.
What payment methods are supported?
Card and SEPA payments run through Stripe, and Swiss invoices can include QR-bill payment sections.
Does it support contracts and e-signatures?
Yes. Contracts can be generated and accepted through timestamped links.
How much does the Starter plan cost?
Starter costs 18 CHF a month, or CHF 14/month when billed annually at CHF 168/year.
Facts from StudioFlow's own pages
- Calendar integration
- StudioFlow offers two-way Google Calendar sync, team notifications and double-booking warnings. · studioflow.ch, 8 Oct 2026
- Client galleries
- Users can publish customisable, password-protected galleries where clients browse, select favourites and download files. · studioflow.ch, 8 Oct 2026
- Headquarters
- Zürich, Switzerland · studioflow.ch, 28 Sept 2026
- Hosting and subprocessors
- The application and database are hosted by Hetzner in Germany, while uploaded files, galleries and backups use Backblaze B2 in the Netherlands; transactional email and payment processing use US providers under GDPR safeguards. · studioflow.ch, 8 Oct 2026
- Inbox and tasks
- The studio inbox syncs inquiries, supports one-click project or task creation, and can filter spam and marketing; tasks can be assigned and prioritised with due dates and subtasks. · studioflow.ch, 8 Oct 2026
- Intended customers
- The maker describes StudioFlow as built particularly for European studios and highlights VAT handling and Swiss QR-bill invoicing. · studioflow.ch, 8 Oct 2026
- Invoicing
- StudioFlow generates deposit and final invoices with automatic VAT, Swiss QR-bill format, payment tracking and overdue reminders. · studioflow.ch, 8 Oct 2026
- Languages
- The product says client pages, client emails and the team app are available in seven supported languages. · studioflow.ch, 8 Oct 2026
- Payments
- Card and SEPA payments run through Stripe, and Swiss invoices can include a QR-bill payment section in the PDF. · studioflow.ch, 8 Oct 2026
- Product
- StudioFlow is studio management software for photographers and videographers, combining client inquiries, quotes, contracts, questionnaires, scheduling, editing tasks, galleries and invoicing. · studioflow.ch, 8 Oct 2026
- Quotes and contracts
- Users can build offers from a pricing catalog, apply flexible line items and discounts, and generate contracts that clients accept through a timestamped link. · studioflow.ch, 8 Oct 2026
- Security
- The terms state that data in transit is encrypted with TLS, database backups are performed daily, and stored photo and video files have provider-level bucket versioning; StudioFlow says this storage is not an archival backup service. · studioflow.ch, 8 Oct 2026
- Support and migration
- The maker offers free client-list migration for founding studios, plus a direct WhatsApp line to the founder and help setting up studio data. · studioflow.ch, 8 Oct 2026
- Team collaboration
- Studios can invite photographers, editors, cullers and bookkeepers with role-based access and use in-app chat for team conversations. · studioflow.ch, 8 Oct 2026