Streamtime

Overview

Streamtime gives creative teams a way to plan client jobs alongside staffing and financial performance. It is best suited to agencies and in-house design teams that need project budgets, profitability reporting, and billing in one workflow. Its joined-up approach is useful, but the free plan’s job caps and the iOS app’s missing billing tools are meaningful constraints.

Key features

Plan work around job economics

Teams can set rates, assign people, establish timelines, and plan profit for each job, then follow progress with a burn-up chart. Scheduling connects to job plans and to-do lists, so capacity planning stays tied to the work; teams can plan without using timesheets as the planning mechanism. That suits creative businesses managing several client commitments, though teams seeking only a lightweight task list may not need this financial structure.

Reporting and billing

Real-time reports cover utilisation, profitability, and job cost recovery, with filters, formulas, and export. Those views help managers examine whether work is using resources and budgets as intended. Job plans can become quotes and invoices, including expenses, which links delivery estimates to billing rather than leaving those steps entirely separate.

Connected tools and mobile work

Native integrations include Xero, QuickBooks, and MYOB AccountRight, while Zapier connects Streamtime to more than 5,000 apps. Google Calendar meetings can sync two ways into Streamtime To Do. The iOS app handles time tracking, to-dos, and quick task edits, but not quoting or invoicing; teams that need mobile billing will have to use another route.

Pricing

Streamtime has a free plan and a free trial. The free plan permits up to 5 active jobs and 50 archived jobs, a useful way for a small team to start, but a restrictive ceiling for a studio with a larger or longer-running portfolio.

The Custom subscription has custom pricing, billed monthly or annually. Price depends on team size, annual billings, and expected product usage; annual plans are charged at a lower rate. This model may suit teams whose requirements fit the product but makes the cost less straightforward to compare in advance. No seat quota is stated for this plan.

Platforms

Streamtime is available on the web and iOS, and an API platform is also listed. The iOS app covers time tracking, to-dos, and quick task edits, but excludes quoting and invoicing, so those tasks are not part of the app’s mobile feature set.

Who it's for

Streamtime is especially relevant to creative agencies, marketing and media services, in-house design teams, and architects. Its combination of resource planning, project budgets, time tracking, profitability reporting, and invoicing makes the strongest case for teams that manage client work against commercial targets. Teams that do not need that job-level financial oversight may find its integrated workflow more than they require.

Pros and cons

• Pro: Job plans bring rates, teams, timelines, and planned profit together, giving project owners a commercial view as well as a delivery plan.
• Pro: Reporting covers utilisation, profitability, and job cost recovery, with filters, formulas, and export for closer analysis.
• Pro: Quotes and invoices can be produced from job plans, including expenses, and accounting integrations cover Xero, QuickBooks, and MYOB AccountRight.
• Con: The free plan stops at 5 active jobs and 50 archived jobs, limiting its usefulness as a permanent option for growing portfolios.
• Con: The iOS app omits quoting and invoicing, leaving mobile users without those billing workflows.
• Con: Custom subscription pricing depends on several business variables, so teams cannot compare a fixed price from the plan terms alone.

Alternatives

project-open is a free-plan option for teams that value a web, Windows, or Linux platform and the stated allowance of 5 users, 1 GB disk space, and 5 GB transfer volume on Standard. TideFlow is worth considering for a small team that wants a free plan with up to 1 user, 2 workspaces, and 3 projects, alongside unlimited tasks and profitability reports. Certinia Professional Services Cloud is another paid option centered on resources, projects, and financials, with custom pricing.

Deltek Maconomy is a paid enterprise ERP for professional services firms, with pricing by demo request. Infor Learning Management System is another paid option. Synergist has a Foundation plan at 300.00 GBP per month, a £300 monthly minimum subscription, and a one-time onboarding fee; it may suit teams comparing a fixed minimum commitment. TimeLog starts with a Starter plan at 14.00 EUR per month per user, including time and expense logging, project management features, and invoicing for time spent. FunctionFox is a paid alternative with a Classic plan at 12.75 USD per month and a 3-user minimum.

For broader comparisons, see Agency Project Management Software and Creative Project Management Software.

Verdict

Choose Streamtime if you run a creative business that wants job planning, resource scheduling, financial reporting, and billing connected around client work. Its strongest reason to choose is the link between project plans and profitability, quotes, and invoices. Look elsewhere if the 5-active-job free cap is too low, or if you need quoting and invoicing in an iOS app.