SpaceBasic

Overview

Administrators, faculty, wardens, students, and parents can access functions relevant to their roles. That makes SpaceBasic a broader choice than a room register: it connects placement and occupancy work with resident requests, payments, and day-to-day housing services. The company says more than 50 schools and universities use it, with 100k+ users.

Key features

Onboarding and allocation

Onboarding tools are intended to reduce paperwork, automate data entry, and support communication with new students. Room assignments can take preferences, requirements, and availability into account, with real-time occupancy updates. Roommate matching and bed assignments add useful flexibility for institutions coordinating placements rather than simply recording rooms.

Resident services and housing operations

Residents can submit leave requests, track attendance, and join community activities. They can raise maintenance requests for staff to track, while inventory tools give housing teams visibility into assets and supplies. This combination suits campuses that want resident-facing tasks and operational follow-up together; institutions seeking only a narrow maintenance tracker may not need the wider system.

Check-ins, payments, and cafeteria

QR check-ins and check-outs support occupancy tracking, and AI-enabled analytics add a reporting layer. The cafeteria module handles menus, orders, and cashless payments; integrated payments also support online rent collection. These functions can consolidate common housing tasks, although institutions should confirm that the workflows match their own payment and dining arrangements.

Integrations, privacy, and security

SpaceBasic describes IoT device integration and software plug-ins; its hostel page names Tally and Zoho as compatible ERP systems. Its privacy policy says it does not sell personal data or store card numbers or CVV information, and cites encryption, access controls, monitored hosting, and regular security reviews and audits. Data may be processed in the United States or other jurisdictions, with India’s DPDPA and contractual safeguards cited. Retention may continue for the contract term, legal requirements, or legitimate business purposes, so institutions should assess those terms against their own data policies.

Pricing

The Free plan costs 0.00 USD per free and includes Excel uploads, cross-platform sync, task automation, unlimited daily check-ins, a resource library, and mobile app access. It is a practical starting point for evaluating core access and check-in workflows, but the stated inclusions do not cover the advanced collaboration and security features of Pro.

Pro has custom pricing. It includes all basic plan features plus advanced collaboration, customizable dashboards, a progress visualizer, priority support, version history, in-app mind mapping, and enhanced security. This is the more relevant tier for teams that need those capabilities, but buyers should establish the price and terms with sales before comparing total cost. A free trial is offered with no stated duration, and the site also offers a free demo.

Platforms

SpaceBasic runs on the web and has iOS and Android apps. This gives residents and staff mobile access alongside browser-based administration. Support is available at [email protected] and +91 88841 33362.

Who it's for

SpaceBasic is a strong fit for schools, colleges, and universities managing student housing across multiple roles, especially where room placement, resident requests, maintenance, inventory, attendance, and payments need to connect. Smaller operators looking for a single-purpose tool, or institutions that need a clear Pro price before evaluation, may prefer a more focused or transparently priced option.

Pros and cons

• Pros: Room assignment, roommate matching, and real-time occupancy updates support more involved placement work than a static room list.
• Pros: Resident requests, maintenance tracking, inventory, attendance, dining, and rent collection sit within one platform.
• Pros: A free plan, trial, demo, and iOS, Android, and web access provide several ways to begin evaluation.
• Cons: Pro uses custom pricing, so teams cannot assess its cost from the plan terms alone.
• Cons: Cross-jurisdiction data processing and retention for legal or legitimate business purposes call for institutional review.

Alternatives

Student Housing Software is a useful directory starting point for comparing this category. Consider Platuni Maintenance when maintenance is the main requirement: its free Starter plan supports one unit and basic work orders, while Growth is 1.39 USD per month with a 10-unit minimum. Room Choice may suit reservation-led needs; its web-based plans are paid by residents, with Starter at 35.00 USD per month for under 300 reservations per year and Growth at 25.00 USD per month for 300–2,000 reservations per year.

Stayqa is another web option, with a Growth plan at 999.00 INR per month covering up to 10 properties and 100 beds, including UPI collection, payment history, maintenance workflows, and staff management. Yorlet is a freemium option on web, iOS, and Android. Digzio is a free web-based alternative. Housing.Cloud is a paid option with API and web platforms. RealPage Student is a paid web and mobile platform with sales-contact pricing. Entrata is a paid alternative for Android and iOS.

Verdict

Choose SpaceBasic if your institution needs student housing operations and resident services in one web-and-mobile platform, particularly when allocation, maintenance, inventory, and payments all matter. Its range of connected workflows is the main reason to choose it; custom Pro pricing and the need to assess data handling are good reasons to compare alternatives before committing.