Freedom251 › RFP Response Software
RFP.ai
by RFP.ai
What RFP.ai is
RFP.ai drafts answers to RFPs, questionnaires, and vendor assessments from approved source material. It extracts questions, generates responses with citations and confidence scores, routes uncertain answers to subject matter experts, tracks coverage, and exports completed responses. It accepts PDF, Word, Excel, and image files, including scanned documents processed with OCR, and can fill detected answer fields in the original file. Export formats include Word, PDF, Excel, CSV, and PowerPoint. Connections include Slack, Microsoft Teams, a Chrome extension, API access, and Claude Desktop through MCP. The extension supports browser-based portals such as SAP Ariba, Coupa, Google Forms, and Microsoft Forms. RFP.ai is available on the web, as an extension, and through an API. There is no free plan, but a seven-day trial is available. A one-time Single RFP Pack costs €39; the Starter plan costs €49 per month or €40.83/mo billed annually. The company says customer content is not used to train AI models. Its security page states that it is not currently independently certified, including for ISO 27001.
Who it suits
RFP.ai suits proposal, presales, security, and compliance teams handling recurring RFPs, DDQs, and vendor assessments. It is relevant to teams that work from approved source material and need review routing and response exports.
What it does well
- Generates cited answers with confidence scores.
- Handles scanned files using OCR.
- Can fill detected fields in original documents.
- Exports to Word, PDF, Excel, CSV, and PowerPoint.
- Customer content is not used to train AI models, according to the company.
What to know first
- No free plan is available.
- Not currently independently certified, including for ISO 27001.
- Starter costs €49 per month or €40.83/mo billed annually.
Limits
The €39 Single RFP Pack includes 500K AI tokens and 500 pages, with credits valid for 12 months. Starter includes 5 users, 1M tokens, and 1K pages per month; higher plans list larger allowances.
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| Starter | €49 per month; or €40.83/mo billed annually · 5 users · unlimited projects · 1M tokens · 1K pages/month · browser extension · Slack · API and MCP | €49 a month |
| Professional | €129 per month; or €107.50/mo billed annually · 15 users · unlimited projects · 5M tokens · 6K pages/month · Teams · browser extension · webhooks · priority support (4h) | €129 a month |
| Enterprise | €449 per month; or €374.17/mo billed annually · Unlimited users · unlimited projects · 20M tokens · 25K pages/month · SSO/SAML · advanced audit logs · procurement and security review support | €449 a month |
| Single RFP Pack | €39 one-time · 500K AI tokens · 500 pages · credits valid for 12 months | €39, paid once |
| Busy Quarter Pack | €99 one-time · 1.5M AI tokens · 1,500 pages · credits valid for 12 months | €99, paid once |
As rfp.ai lists them, read 30 Sept 2026. The maker's own page has the final word.
Getting started
- Open https://rfp.ai/
- Choose a 7-day trial or a paid option
- Use the web app, browser extension, or API
- Provide approved source material and upload questionnaire files
- Review uncertain answers with subject matter experts, then export responses
Verdict
RFP.ai combines answer drafting from approved content with citations, uncertainty routing, and document handling. Consider its paid pricing and stated certification status when evaluating it.
Questions
Does RFP.ai have a free plan?
No. It offers a 7-day trial and paid plans and packs.
How much does RFP.ai cost?
The Single RFP Pack is €39 as a one-time payment. Starter is €49 per month, or €40.83/mo billed annually.
Which platforms does it support?
RFP.ai is available on the web, as an extension, and through an API.
What integrations are listed?
Slack, Microsoft Teams, a Chrome extension, API access, and Claude Desktop through MCP are listed. The Chrome extension supports portals including SAP Ariba, Coupa, Google Forms, and Microsoft Forms.
Who makes RFP.ai?
Dutchcode B.V. is the company behind RFP.ai. The company says it is made in the Netherlands and is based in Den Dungen.
Is RFP.ai independently certified?
The company says it is not currently independently certified, including for ISO 27001.
Facts from RFP.ai's own pages
- Approval workflows
- Yes · rfp.ai, 20 Sept 2026
- Certification
- RFP.ai says it is not currently independently certified, including for ISO 27001. · rfp.ai, 30 Sept 2026
- Company
- The site identifies Dutchcode B.V. as the company behind RFP.ai and says it is made in the Netherlands. · rfp.ai, 30 Sept 2026
- Exports
- The site lists exports to Word, PDF, Excel, CSV, and PowerPoint. · rfp.ai, 30 Sept 2026
- File handling
- It accepts PDF, Word, Excel, and image files, including scanned documents with OCR, and can fill detected answer fields in the original document. · rfp.ai, 30 Sept 2026
- Free plan
- No · rfp.ai, 20 Sept 2026
- Headquarters
- Den Dungen, Netherlands · rfp.ai, 23 Sept 2026
- Hosting and retention
- Core application storage is primarily hosted in the EU, and the page states that data is retained for 30 days after account cancellation for export. · rfp.ai, 30 Sept 2026
- Integrations
- The product lists Slack, Microsoft Teams, a Chrome extension, API access, and Claude Desktop integration through MCP. · rfp.ai, 30 Sept 2026
- Intended teams
- The site describes proposal, presales, security, and compliance teams handling recurring RFP, DDQ, and vendor-assessment responses as its target users. · rfp.ai, 30 Sept 2026
- Portals
- The Chrome extension supports browser-based portals including SAP Ariba, Coupa, Google Forms, and Microsoft Forms, without requiring portal-vendor backend API integrations. · rfp.ai, 30 Sept 2026
- Product
- RFP.ai generates draft answers to RFPs and questionnaires from approved source material, with citations and confidence scores. · rfp.ai, 30 Sept 2026
- Security
- The security page states that data is encrypted in transit with TLS 1.3 and at rest with AES-256, and that customer content is not used to train AI models. · rfp.ai, 30 Sept 2026
- Support
- Email support is available at [email protected], with a stated response time of 24 hours. · rfp.ai, 30 Sept 2026
- Workflow
- The workflow extracts questions, generates grounded answers, routes uncertain answers to subject matter experts, tracks coverage, and exports responses. · rfp.ai, 30 Sept 2026
Where RFP.ai stands on Freedom251
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