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Resource Guru
What Resource Guru is
Resource Guru is resource management software for planning, scheduling, and delivering work while showing team capacity and availability. Scheduling tools support flexible allocation and help identify or resolve conflicts. Capacity planning displays availability, workloads, and utilization to reveal gaps. Project planning covers phases, tasks, milestones, timelines, and budget tracking. Timesheets can fill automatically from booked work and include submission and approval workflows. Integrations include Outlook Calendar, Google Calendar, Jira, Zapier, Asana, monday.com, ClickUp, Trello, Slack, and Microsoft Teams. A REST-style API and MCP server connect AI tools such as ChatGPT and Claude to schedule data. Resource Guru states SOC 2 Type II and GDPR compliance, encryption in transit and at rest, annual independent penetration testing, and weekly vulnerability scanning. It runs on Google Cloud Platform and reports historical uptime above 99.99%. Web and API access are available. Pricing starts at $4.16/mo (annual), with a 30-day trial and no free plan.
Who it suits
It suits agencies, consultants, construction, engineering, and IT teams that need scheduling, capacity planning, project tracking, timesheets, or workload reports. The web interface and API also fit teams connecting scheduling data with other tools or AI services.
What it does well
- Flexible scheduling with conflict resolution
- Capacity, workload, and utilization planning
- Timesheets with approval workflows
- Many calendar and work-tool integrations
- 30-day trial available
What to know first
- No free plan
- Pricing counts people who do not log in
- Extra placeholders are charged
Limits
There is no free plan. Grasshopper costs $5 a month per person, includes one placeholder and seven days of activity history, and has no reports; additional resources and placeholders are charged at listed rates.
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| Master | per person, per month¹; other resources $6 each · Unlimited projects · Unlimited clients · 10 placeholders · Unlimited activity history and custom fields · SSO · Phone support | $12 a month |
| Grasshopper | per person, per month¹; other resources $2.50 each · Unlimited projects · Unlimited clients · 1 placeholder · 7 days activity history · No reports | $5 a month |
| Blackbelt | per person, per month¹; other resources $4 each · Unlimited projects · Unlimited clients · 5 placeholders · 90 days activity history · Timesheets and reports · 10 custom fields | $8 a month |
| Enterprise | Contact Sales · Custom placeholders · Enterprise API · Dedicated customer success manager · Setup, rollout and training · Priority support · SLAs and custom contracts | On request |
As resourceguruapp.com lists them, read 9 Oct 2026. The maker's own page has the final word.
Getting started
- Open the Resource Guru website
- Start the 30-day trial
- Choose web access or use the API
- Select a plan: Grasshopper, Blackbelt, Master, or Enterprise
- Connect calendars and work tools as needed
Verdict
Resource Guru brings scheduling, capacity visibility, project planning, and timesheets into one resource-management service. Review the resource-count pricing and plan limits alongside the trial before committing.
Questions
Does Resource Guru have a free plan?
No. Resource Guru is paid, with a 30-day trial.
What platforms does it support?
The listed platforms are web and API.
How much do the plans cost?
Grasshopper is $5 a month per person, Blackbelt 8.00 USD, and Master 12.00 USD. Enterprise pricing is by contact, and annual pricing starts from $4.16/mo.
Which integrations are available?
Integrations include Outlook Calendar, Google Calendar, Jira, Zapier, Asana, monday.com, ClickUp, Trello, Slack, and Microsoft Teams.
Is phone support included?
Chat and email support are included across plans. Phone support is listed for Master and Enterprise.
Does it offer an API?
Yes. It provides a REST-style API and an MCP server for connecting AI tools to schedule data.
Facts from Resource Guru's own pages
- API and AI
- The product offers a REST-style API and an MCP server that connects AI tools such as ChatGPT and Claude to schedule data. · resourceguruapp.com, 9 Oct 2026
- Capacity planning
- Capacity planning features visualize availability, workloads and utilization to help identify resource gaps. · resourceguruapp.com, 9 Oct 2026
- Founded
- 2012 · resourceguruapp.com, 28 Sept 2026
- Headquarters
- London, England, UK · resourceguruapp.com, 28 Sept 2026
- Hosting
- Resource Guru says it is hosted on Google Cloud Platform and reports historical uptime exceeding 99.99%. · resourceguruapp.com, 9 Oct 2026
- Integrations
- Listed integrations include Outlook Calendar, Google Calendar, Jira, Zapier, Asana, monday.com, ClickUp, Trello, Slack and Microsoft Teams. · resourceguruapp.com, 9 Oct 2026
- Intended users
- The company lists agencies, consultants, construction, engineering and information technology among the industries it serves. · resourceguruapp.com, 9 Oct 2026
- Pricing limits
- Pricing is based on the number of people and other resources in the account, including people who do not log in; additional placeholders beyond each plan’s allowance are charged at the per-person rate. · resourceguruapp.com, 9 Oct 2026
- Product
- Resource Guru is resource management software for planning, scheduling and delivering work, with visibility into team capacity and availability. · resourceguruapp.com, 9 Oct 2026
- Project planning
- Project planning includes phases, tasks, milestones, timelines and budget tracking. · resourceguruapp.com, 9 Oct 2026
- Scheduling
- The product supports flexible resource scheduling, including conflict identification and resolution. · resourceguruapp.com, 9 Oct 2026
- Security
- Resource Guru states that it is SOC 2 Type II and GDPR compliant and uses encryption in transit and at rest. · resourceguruapp.com, 9 Oct 2026
- Security testing
- The company says it conducts annual independent penetration testing and weekly third-party vulnerability scanning. · resourceguruapp.com, 9 Oct 2026
- Support
- Chat and email support are included across plans; phone support is listed for Master and Enterprise plans. · resourceguruapp.com, 9 Oct 2026
- Timesheets
- Timesheets can auto-fill from booked work and include submission and approval workflows. · resourceguruapp.com, 9 Oct 2026
Where Resource Guru stands on Freedom251
- Resource Scheduling#5 of 20
- Resource Management Software#17 of 25
- Time Management Apps#28 of 35