Freedom251 › Invoice Approval Software
Qvalia Workflow
What Qvalia Workflow is
Qvalia Workflow consolidates supplier invoices into an approval flow connected to an ERP. It handles Peppol, PDF, and EDI invoices through one hierarchy that can be customized across multiple levels, roles, and spending limits. Approvers may approve, sign, reassign, hold, cancel, or comment, while invoice timelines retain comments, actions, and document history. The iPhone and Android app provides push notifications, document access, comments, and workflow actions. Approved invoices are sent to an ERP through an API, and Workflow operates as a bolt-on service on Qvalia transactions. Optional Autoposting categorizes line items with UNSPSC and maps them to the account plan before approval. Connector apps are listed for Fennoa, Fortnox, Netvisor, Kleer, Procountor, Xero, Bjorn Lunden, and Microsoft Dynamics 365 Business Central. Pricing is based on transaction volume, with no per-user licence fees, and is available on request. Qvalia was founded in 2021 in Stockholm, Sweden.
Who it suits
Workflow is aimed at finance teams approving supplier invoices and organizations managing transaction flows. It suits teams needing mobile approvals, ERP delivery, customizable hierarchies, and audit timelines.
What it does well
- Handles Peppol, PDF, and EDI invoices
- Custom multi-level approval hierarchies
- Mobile approvals on iPhone and Android
- Invoice comments and audit timelines
- No per-user licence fees
What to know first
- No free plan
- Pricing available on request
- Cost based on transaction volume
- ERP connection uses an API
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| Qvalia Workflow | Bolt-on service on Qvalia transactions · pricing based on transaction volume · no per-user licence fees · contact for pricing | On request |
As qvalia.com lists them, read 4 Oct 2026. The maker's own page has the final word.
Verdict
Qvalia Workflow combines invoice intake, configurable approvals, audit history, mobile actions, and ERP delivery. Transaction-volume pricing and the bolt-on setup make a pricing enquiry necessary before adoption.
Facts from Qvalia Workflow's own pages
- Approvals
- Approvers can approve, sign, reassign, hold, cancel, and comment on invoices. · qvalia.com, 4 Oct 2026
- Audience
- Qvalia describes Workflow as an invoice-approval tool for finance teams and positions its platform for organizations managing business messages and transaction flows. · qvalia.com, 4 Oct 2026
- Audit trail
- Invoice timelines record comments, actions, and document history for finance team visibility. · qvalia.com, 4 Oct 2026
- Automation
- Optional Autoposting categorizes invoice line items using UNSPSC and maps them to the account plan before approval. · qvalia.com, 4 Oct 2026
- Data location
- Qvalia says transactional data is stored in the EU and safeguarded against access by non-EU governments. · qvalia.com, 4 Oct 2026
- ERP connection
- Approved invoices are delivered to the ERP via API, and Workflow is activated as a bolt-on service on Qvalia transactions. · qvalia.com, 4 Oct 2026
- Founded
- 2021 · qvalia.com, 28 Sept 2026
- Headquarters
- Stockholm, Sweden · qvalia.com, 28 Sept 2026
- Hierarchy
- Approval hierarchies are customizable, multi-level, role-based, and support spend limits. · qvalia.com, 4 Oct 2026
- Integrations
- Qvalia lists connector apps for Fennoa, Fortnox, Netvisor, Kleer, Procountor, Xero, Bjorn Lunden, and Microsoft Dynamics 365 Business Central. · qvalia.com, 4 Oct 2026
- Invoice formats
- It processes Peppol, PDF, and EDI invoices through the same approval hierarchy. · qvalia.com, 4 Oct 2026
- Limits and pricing
- Workflow allows unlimited approvers and has no per-user licence fees; pricing is based on transaction volume. · qvalia.com, 4 Oct 2026
- Mobile
- The Qvalia mobile app for iPhone and Android supports push notifications, document access, comments, and workflow actions. · qvalia.com, 4 Oct 2026
- Purpose
- Qvalia Workflow consolidates supplier invoices into an ERP-connected approval flow. · qvalia.com, 4 Oct 2026
- Security
- Qvalia’s information security management system is certified against ISO 27001:2022. · qvalia.com, 4 Oct 2026
- Support
- Qvalia aims to respond to support enquiries within one business day. · qvalia.com, 4 Oct 2026
Where Qvalia Workflow stands on Freedom251
- Invoice Approval Software#26 of 37