No. 25 of 37 ·Invoice Approval Software

Qvalia Workflow

Web · Android · iPhone · API

Freedom report

Two barsScore 5.1

Free tierNo free tier on record
Open codeNo open-source code on record
Runs widely3 of 6 device platforms
DocumentedPlans, terms and facts published

Qvalia Workflow is ranked #25 of 37 in invoice approval software on Freedom251. It runs on Android, API, iOS, Web. There is no free plan.

Qvalia Workflow plans and pricing

All plans

Qvalia Workflow Not published Bolt-on service on Qvalia transactions · pricing based on transaction volume · no per-user licence fees · contact for pricing qvalia.com · 4 Oct 2026

Compared on invoice approval software

Free plan: No
Delegated approvals: Yes
Approval audit trail: Yes
Mobile approval: Yes
Invoice comments: Yes

Best Qvalia Workflow alternatives

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The record

Purpose: Qvalia Workflow consolidates supplier invoices into an ERP-connected approval flow.
Invoice formats: It processes Peppol, PDF, and EDI invoices through the same approval hierarchy.
Approvals: Approvers can approve, sign, reassign, hold, cancel, and comment on invoices.
Hierarchy: Approval hierarchies are customizable, multi-level, role-based, and support spend limits.
Audit trail: Invoice timelines record comments, actions, and document history for finance team visibility.
Mobile: The Qvalia mobile app for iPhone and Android supports push notifications, document access, comments, and workflow actions.
ERP connection: Approved invoices are delivered to the ERP via API, and Workflow is activated as a bolt-on service on Qvalia transactions.
Limits and pricing: Workflow allows unlimited approvers and has no per-user licence fees; pricing is based on transaction volume.
Automation: Optional Autoposting categorizes invoice line items using UNSPSC and maps them to the account plan before approval.
Integrations: Qvalia lists connector apps for Fennoa, Fortnox, Netvisor, Kleer, Procountor, Xero, Bjorn Lunden, and Microsoft Dynamics 365 Business Central.
Security: Qvalia’s information security management system is certified against ISO 27001:2022.
Data location: Qvalia says transactional data is stored in the EU and safeguarded against access by non-EU governments.
Support: Qvalia aims to respond to support enquiries within one business day.
Audience: Qvalia describes Workflow as an invoice-approval tool for finance teams and positions its platform for organizations managing business messages and transaction flows.

Where it ranks on Freedom251

Best Invoice Approval Software in 2026#25 of 37

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Sources

qvalia.com/features/workflow/· checked 4 Oct 2026
qvalia.com/features/integrations/· checked 4 Oct 2026
qvalia.com/security-performance-and-trust/· checked 4 Oct 2026
qvalia.com/contact-support/· checked 4 Oct 2026