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APFlow

by APFlow

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What APFlow is

APFlow is a web-based accounts payable workflow for construction companies, designed to replace manual invoice approval and coding with paperless processing. Its single-screen dashboard supports invoice processing and coding, while optional OCR can capture invoice information for routing. Invoices can go to public, departmental, or individual queues under simple or multilevel approval rules. Alerts and audit logs track workflow events, and reports include accounts payable aging, drill-downs, statistics, audit trails, and Pay When Paid reporting. Documents can be captured through scanners, drag-and-drop, print capture, electronic import, web apps, and Microsoft Office 365 functionality. Approved invoice data and documents can be exported to Sage 100, Sage 300, or Sage Intacct AP modules. A custom Bridge connects accounting software data files for validation and single-entry integration. The maker lists integrations including Acumatica, COINS, ComputerEase, Foundation, Penta, QuickBooks Online, RFMS, Sage products, Starbuilder, and Viewpoint Vista. Invoices can be approved from desktop, web, or smartphone, and routed to jobsite users through ePortal. Pricing is available on request.

Who it suits

APFlow is intended for construction companies that need paperless invoice coding, approval routing, and reporting. Its listed integrations and export options suit teams working with the supported accounting software.

What it does well

  • Optional OCR extracts invoice information for routing.
  • Supports simple and multilevel approval rules.
  • Reports include aging and Pay When Paid.
  • Approved invoices can export to listed Sage AP modules.
  • Invoices can be approved from desktop, web, or smartphone.

What to know first

  • Pricing is available on request.
  • OCR is optional.

Getting started

  1. Visit the APFlow product website.
  2. Schedule a free consultation or request information from the maker.
  3. Discuss pricing and solution details with the maker.
  4. Use the web platform to capture documents and configure invoice routing.

Verdict

APFlow combines invoice capture, routing, audit tracking, reporting, and accounting integrations for construction accounts payable workflows. Prospective customers need to request pricing, and OCR is an optional feature.

Questions

How much does APFlow cost?

Pricing is available on request. The product page invites prospective customers to schedule a free consultation.

Is there a free trial?

The product page does not state trial terms; it invites visitors to schedule a free consultation.

What platforms does APFlow support?

APFlow is listed as a web platform. Invoices can also be approved from desktop, web, or smartphone.

Which accounting systems does it integrate with?

Listed integrations include Acumatica, COINS, ComputerEase, Foundation, Penta, QuickBooks Online, RFMS, Sage 100 Contractor, Sage 300 CRE, Sage Intacct, Starbuilder, and Viewpoint Vista.

Can APFlow export data to Sage?

Approved invoice data and documents can be exported to Sage 100, Sage 300, or Sage Intacct AP modules.

Who makes APFlow?

The maker is APFlow. Its headquarters are in Baton Rouge, Louisiana, and it was founded in 2001.

Facts from APFlow's own pages

Approvals
A single-screen dashboard supports invoice processing and coding, and workflow events are tracked through alerts and audit logs. · paperlessenvironments.com, 11 Oct 2026
Approval workflows
Yes · paperlessenvironments.com, 20 Sept 2026
Audit trail
Workflow events are tracked through alerts and audit logs, and the product page describes audit trails documenting each process step. · paperlessenvironments.com, 11 Oct 2026
Bridge integration
A custom-built Bridge links APFlow to accounting software data files for high-speed validation and single-entry integration. · paperlessenvironments.com, 11 Oct 2026
Document capture
It accepts purchasing, receipt, and invoice documents through desktop scanners, drag-and-drop, print capture, electronic import, web apps, and Microsoft Office 365 functionality. · paperlessenvironments.com, 11 Oct 2026
ERP export
Approved invoice data and documents can be exported to Sage 100, Sage 300, or Sage Intacct AP modules. · paperlessenvironments.com, 11 Oct 2026
ERP integrations
The maker lists Acumatica, COINS, ComputerEase, Foundation, Penta, QuickBooks Online, RFMS, Sage 100 Contractor, Sage 300 CRE, Sage Intacct, Starbuilder, and Viewpoint Vista among current integrations. · paperlessenvironments.com, 11 Oct 2026
Headquarters
Baton Rouge, Louisiana, United States · paperlessenvironments.com, 28 Sept 2026
Integration method
A custom-built Bridge links APFlow to accounting software data files for validation and single-entry integration. · paperlessenvironments.com, 11 Oct 2026
Intended users
The maker presents Paperless Environments as a content management and workflow automation provider for the construction industry. · paperlessenvironments.com, 11 Oct 2026
Invoice capture
It captures purchasing, receipt, and invoice documents through scanners, drag-and-drop, print capture, electronic import, web apps, and Microsoft Office 365. · paperlessenvironments.com, 11 Oct 2026
Invoice processing
The maker says APFlow can reduce accounts payable processing costs and improve invoice approval turnaround time by over fifty percent. · paperlessenvironments.com, 11 Oct 2026
Invoice routing
Users can create simple or multilevel routing rules that send invoices to specified reviewers for coding and approval. · paperlessenvironments.com, 11 Oct 2026
Maker history
Paperless Environments says it began developing its system in 2001 to address paperwork challenges at a construction company. · paperlessenvironments.com, 11 Oct 2026
Mobile and remote access
Invoices can be routed within the office network or published to ePortal for jobsite users; the maker also says invoices can be approved from desktop, web, or smartphone. · paperlessenvironments.com, 11 Oct 2026
OCR
Optional OCR can streamline data capture and extract invoice information for routing. · paperlessenvironments.com, 11 Oct 2026
Pricing and trial
The product page invites visitors to schedule a free consultation and does not state an APFlow price or trial terms. · paperlessenvironments.com, 11 Oct 2026
Privacy
The maker's privacy policy says it does not sell or rent personally identifiable information. · paperlessenvironments.com, 11 Oct 2026
Purpose
APFlow replaces manual invoice approval and coding with a paperless accounts payable workflow for construction companies. · paperlessenvironments.com, 11 Oct 2026
Reporting
APFlow provides accounts payable aging, drill-down and statistics reports, audit trails, and Pay When Paid reporting. · paperlessenvironments.com, 11 Oct 2026
Routing
Invoices can be assigned to public, departmental, or individual queues and routed through simple or multilevel approval rules. · paperlessenvironments.com, 11 Oct 2026
Sales inquiry
The maker invites prospective customers to request information or schedule a consultation about its solutions. · paperlessenvironments.com, 11 Oct 2026
Security
The maker describes pVault as a secure document system and says its technology can help customers securely manage vital documents. · paperlessenvironments.com, 11 Oct 2026
Support
The maker offers a help desk, support by email, and phone support. · paperlessenvironments.com, 11 Oct 2026

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