Freedom251 › Coworking Space Management Software
Proximity
What Proximity is
Proximity is a hospitality-focused operating platform for commercial real estate and flexible workspaces. Its coworking tools automate membership administration, reservations, billing, Wi-Fi control, building and door access, event promotion, and guest management. Members can find, book, and access meeting rooms, flex offices, and fitness centers on mobile, web, or in-room panels, with an AI-Concierge booking agent. Visitor tools cover pre-entry forms, host alerts, badge printing, tracking, and coordination with bookings and access. Analytics include occupancy, air quality, tenant sentiment, and financial performance. Proximity also supplies access controllers and readers, room displays, and environmental sensors. Plans are billed monthly per location: Digital Door Access costs $99 a month, with hardware extra; membership tiers range from $209 a month for up to 40 active members to $679 a month for more than 350. A 14-day trial is available, and the coworking software is listed for the United States, Canada, Australia, and New Zealand.
Who it suits
Proximity suits coworking operators and commercial workspace teams managing memberships, access, bookings, visitors, and building operations. Its listed coworking availability is limited to the United States, Canada, Australia, and New Zealand.
What it does well
- Automates memberships, reservations, billing, and access.
- Supports room, flex-office, and fitness bookings.
- Visitor tools include forms, alerts, badges, and tracking.
- Analytics include occupancy, air quality, and financial performance.
- Offers a 14-day trial.
What to know first
- No free plan is available.
- Hardware is extra on Digital Door Access.
- Paid events are not currently supported.
- RADIUS Wi-Fi integration is beta with limited support.
Limits
The $99 a month Digital Door Access plan is per location and charges hardware separately. The listed membership tiers set active-member ceilings, from up to 40 members at $209 a month through more than 350 members at $679 a month.
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| Up to 40 active members | monthly · per location · up to 40 active members | $209 a month |
| 41 to 85 active members | monthly · per location · 41 to 85 active members | $259 a month |
| 86 to 150 active members | monthly · per location · 86 to 150 active members | $329 a month |
| 151 to 250 active members | monthly · per location · 151 to 250 active members | $449 a month |
| 251 to 350 active members | monthly · per location · 251 to 350 active members | $559 a month |
| Enterprise | monthly · per location · more than 350 active members | $679 a month |
| Digital Door Access | monthly · per coworking-space location · Proximity Open, Brivo, SALTO or Kisi access integration · hardware extra | $99 a month |
As proximity.space lists them, read 1 Oct 2026. The maker's own page has the final word.
Getting started
- Visit https://proximity.space/.
- Start the 14-day trial.
- Choose a monthly per-location plan, such as Digital Door Access or a membership tier.
- Use the Android, iOS, or web platform.
- Consider the listed integrations and access hardware for the location.
Verdict
Proximity brings coworking operations, access, bookings, visitor management, and analytics together, with pricing billed per location. Check the regional availability and listed limitations before choosing a plan.
Questions
Is there a free plan?
No. A 14-day trial is available.
How much does Proximity cost?
Monthly per-location plans include Digital Door Access at 99.00 USD, membership tiers from 209.00 USD to 559.00 USD, and Enterprise at 679.00 USD. Hardware is extra on Digital Door Access.
Which platforms does Proximity support?
The listed platforms are Android, iOS, and web.
What calendar integrations are available?
Google Workspace synchronization works both ways for Proximity resources and Google calendars. Microsoft 365 calendar integration is available only to Workplace customers.
What integrations are listed?
Integrations include Stripe, Zapier, Meraki, HubSpot, Mailchimp, Google Calendar, ActiveCampaign, QuickBooks Online, Brivo, SALTO, and Kisi.
Where is the coworking software available?
It is available in the United States, Canada, Australia, and New Zealand.
Facts from Proximity's own pages
- Access control
- The platform provides mobile-first digital credentials, visitor pre-registration, real-time access logs and portfolio-wide access management. · proximity.space, 1 Oct 2026
- Analytics
- Analytics cover real-time occupancy, air quality, tenant sentiment and financial performance dashboards. · proximity.space, 1 Oct 2026
- Availability
- The coworking software is available in the United States, Canada, Australia and New Zealand. · proximity.space, 1 Oct 2026
- Booking
- Users can search, book and access meeting rooms, flex offices and fitness centers on mobile, web or in-room panels, with an AI-Concierge booking agent. · proximity.space, 1 Oct 2026
- Calendar integrations
- Google Workspace synchronization is two-way for Proximity resources and Google calendars, while Microsoft 365 calendar integration is available only to Workplace customers. · docs.proximity.space, 1 Oct 2026
- Coworking automation
- The coworking product automates membership management, reservations, billing, Wi-Fi control, building and door access, event promotion and guest management. · proximity.space, 1 Oct 2026
- Founded
- 2015 · proximity.space, 28 Sept 2026
- Hardware stack
- Proximity supplies smart door controllers and readers, room scheduling displays, CO2 and environmental sensors, and concierge deployment. · proximity.space, 1 Oct 2026
- Integrations
- Official documentation lists integrations including Stripe, Zapier, Meraki, HubSpot, Mailchimp, Google Calendar, ActiveCampaign, QuickBooks Online, Brivo, SALTO and Kisi. · docs.proximity.space, 1 Oct 2026
- Paid events limitation
- The documentation states that Proximity does not currently support paid events. · docs.proximity.space, 1 Oct 2026
- Product positioning
- Proximity describes itself as a hospitality-focused operating platform for modern commercial real estate and flexible workspaces. · proximity.space, 1 Oct 2026
- RADIUS limitation
- The RADIUS Wi-Fi integration is a beta program with no UI, limited support, a static public IP requirement and customer responsibility for configuration and support. · docs.proximity.space, 1 Oct 2026
- Security
- Proximity says it received SOC 2 certification and uses encryption for customer data at rest and in transit, intrusion detection and regular vulnerability scanning. · proximity.space, 1 Oct 2026
- Support
- Basic support is free and includes 24/7 Prox Docs access, 24/7 Intercom chat, a 4-hour initial response target, two onboarding video calls and 30 days of onboarding email support. · proximity.space, 1 Oct 2026
- Visitor management
- Visitor management includes pre-entry digital forms, automated host notifications, badge printing, visitor tracking and synchronization with room bookings and access. · proximity.space, 1 Oct 2026
Where Proximity stands on Freedom251
- Coworking Space Management Software#23 of 30