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Optime Exam
What Optime Exam is
Optime Exam is a cloud-based application for building examination timetables and scheduling invigilation. Its AI-based engine creates clash-free schedules with invigilator assignments and seating plans, taking account of student needs, available resources, invigilator workloads and other configured requirements. Individual accommodations can include extra time, breaks, separate rooms, equipment and assistance. The system gathers invigilator availability and workload preferences, then supports automatic assignment of invigilators and teams. It can allocate student seats and assist with attendance monitoring and identity checks. Reports and exports include attendance registers, cover sheets, invigilator instructions and schedule information. Schedules can be published to students and invigilators, who can receive notifications about changes. The maker says schedules are accessible on mobile devices, including tablet attendance monitoring. Optime Exam has a documented API for connecting its data with other applications or hardware. The maker states that data traffic is end-to-end encrypted and that the product complies with GDPR and WCAG 2.1. A free trial is available by request; pricing is on request.
Who it suits
Optime Exam suits organizations planning examinations and invigilation, with functions for students, staff and invigilators. It may be useful where schedules need to account for student accommodations and room or staffing constraints.
What it does well
- Creates clash-free timetables with invigilator assignments and seating plans.
- Accounts for individual student accommodations.
- Supports attendance monitoring and identity checks.
- Schedules can be published with change notifications.
- Free trial is available by request.
What to know first
- Pricing is available on request.
- Free trial requires a request.
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| Application licence, 25,001+ students | student component is free above 25,000 students · price capped above 25,000 students | Free |
| Application licence, 15,001–25,000 students | per full-time undergraduate student annually · maximum 25,000 chargeable students | £1 a year |
| Premium platform licence | annual, excluding VAT · shared app plan · private app service · private database · colleges and medium-size organisations | £12,000 a year |
| Standard user account | per user annually · Optime account access | £1.25 a year |
| Application licence, 500–15,000 students | per full-time undergraduate student annually · minimum 500 chargeable students | £1.50 a year |
| Enterprise platform licence | annual, excluding VAT · private app plan · private app service · private database · universities and large organisations | £18,000 a year |
| Administrator user account | per user annually · Optime account access | £20 a year |
| Additional environment | per environment annually · optional platform add-on | £4,000 a year |
The first 8 of 11 plans, as eventmapsolutions.com lists them, read 15 Oct 2026. The maker's own page has the final word. Every plan
Getting started
- Visit the Optime Exam website.
- Request a free product trial and select Exam.
- Use the cloud-based web application to plan schedules.
- Publish schedules to students and invigilators.
Verdict
Optime Exam brings timetable creation, invigilator scheduling, seating and reporting into a cloud application. A trial can be requested, while pricing is provided on request.
Questions
How much does Optime Exam cost?
Pricing is available on request.
Is there a free plan or trial?
A free trial is available by request. No free plan is listed.
Which platforms can access Optime Exam?
The listed platforms are Android, iOS, web, and API. The maker describes it as a cloud-based web application with schedules accessible on mobile devices.
Can it accommodate individual student needs?
Yes. Requirements can include extra time, breaks, separate rooms, equipment, and assistance.
Who makes Optime Exam?
The product is part of Optime, whose company was founded in 2002 and is headquartered in Belfast, Northern Ireland.
Facts from Optime Exam's own pages
- Accessibility
- EventMAP states that Exam is WCAG 2.1 compliant. · eventmapsolutions.com, 15 Oct 2026
- Alternative requirements
- Individual students can receive configured extra time, breaks, separate rooms, equipment or assistance, reflected in generated timetables. · eventmapsolutions.com, 15 Oct 2026
- API
- The Optime API is described as extensive, flexible and fully documented for interfacing placement data with other applications or hardware. · eventmapsolutions.com, 15 Oct 2026
- API and integrations
- The maker describes a documented API for interfacing Optime data with other applications or hardware. · eventmapsolutions.com, 4 Oct 2026
- App listing: Apple
- Apple lists Optime as a free Productivity app from Eventmap Limited for iPhone and iPad, requiring iOS/iPadOS 13 or later; it says there are not enough ratings to display an overview. · apps.apple.com, 15 Oct 2026
- App listing: Google Play
- Google Play lists Optime by EventMAP with an Everyone content rating, 1k+ downloads, no data shared with third parties and no data collected; the page shows no numerical user rating. · play.google.com, 15 Oct 2026
- Attendance
- The system supports visual attendance and identity marking for later reporting, analysis and audit. · eventmapsolutions.com, 15 Oct 2026
- Automated scheduling
- Its AI-based scheduling engine produces clash-free, student-centric exam schedules with invigilator assignments and seating plans. · eventmapsolutions.com, 4 Oct 2026
- Automation
- Its AI-based engine is described as generating clash-free student schedules with invigilator assignments and seating allocations within seconds. · eventmapsolutions.com, 15 Oct 2026
- Cloud deployment
- The product is presented as a cloud-based web application using caching and elastic scaling for high-volume usage. · eventmapsolutions.com, 15 Oct 2026
- Company headquarters
- The registered office is 14b C/O McGuire & Farry, Ballynahinch Road, Carryduff, Northern Ireland BT8 8DN. · find-and-update.company-information.service.gov.uk, 15 Oct 2026
- Company origin
- A UK Research Excellence Framework case study describes EventMAP as a Belfast spin-out backed by Queen’s University Belfast and the University of Nottingham. · impact.ref.ac.uk, 15 Oct 2026
- Company registration
- Companies House records EventMAP Limited as an active private limited company incorporated on 17 May 2002. · find-and-update.company-information.service.gov.uk, 15 Oct 2026
- Company scale evidence
- The case study reports growth from two part-time employees in 2008 to eight full-time and five part-time employees during its assessment period. · impact.ref.ac.uk, 15 Oct 2026
- Constraints
- Users can encode student needs, resource availability and invigilator workloads as scheduling constraints. · eventmapsolutions.com, 15 Oct 2026
- Data gathering
- An invigilator survey collects availability and workload preferences for use by the scheduling engine. · eventmapsolutions.com, 15 Oct 2026
- Decision support
- Live schedules can show violations and the system proposes alternatives when seating, invigilation, time or venue changes are made. · eventmapsolutions.com, 15 Oct 2026
- Documentation and support
- The support centre provides service-desk tickets, self-help articles, FAQs, getting-started material, release notes, developer guides and API documentation. · eventmapsolutions.com, 15 Oct 2026
- Founded
- 2002 · eventmapsolutions.com, 23 Sept 2026
- Headquarters
- Belfast, Northern Ireland · eventmapsolutions.com, 23 Sept 2026
- Independent institutional use
- University of Edinburgh governance papers recorded Optime Exam’s first go-live in June 2023 for scheduling the August resit examination diet. · docs.sasg.ed.ac.uk, 15 Oct 2026
- Integrations
- The G-Cloud price document lists API access, Outlook and Google calendar synchronization, Microsoft 365 integration, MFA, SSO and SSO role auto-provisioning as included functions. · assets.applytosupply.digitalmarketplace.service.gov.uk, 15 Oct 2026
- Invigilator management
- The product gathers invigilator availability and workload preferences and supports automatic assignment of invigilators and teams. · eventmapsolutions.com, 4 Oct 2026
- Invigilator scheduling
- Invigilator allocation supports roles, specialties, availability, workload and team requirements. · eventmapsolutions.com, 15 Oct 2026
Where Optime Exam stands on Freedom251
- Exam Scheduling Software#11 of 37