OpenFilz is an open-source document management platform for organizing, finding, and working with files. Its tools include virtual folders, metadata, versioning, full-text search, and filters. An AI assistant can answer questions using users' files and help locate, summarize, file, or rename documents; local models and commercial model APIs are supported. Teams can collaboratively edit Word, Excel, and PowerPoint files in a browser through OnlyOffice, and merge, split, rotate, or reorganize PDFs. Workflows cover approval statuses, tasks, due dates, and reminders. E-signatures support multi-signer envelopes, templates, one-time codes, and PAdES seals, with no per-signature fee. Deployment options include on-premises, private or public cloud, and air-gapped environments, with Docker Compose and Kubernetes mentioned. Community is free, open source, and self-hosted. Enterprise is 12.00 EUR per month, billed €12 /user/month, and adds secure sharing, migration connectors, trusted e-signatures, OCR, and support; records archive is an add-on.
Who it is for
It suits teams that need file organization, search, document workflows, office editing, or e-signatures. Its deployment options may suit organizations choosing between self-hosted, cloud, or air-gapped environments.
What is good
- Full-text search, filters, and versioning
- AI assistant works with users' files
- Browser editing through OnlyOffice
- E-signatures have no per-signature fee
- Can run in air-gapped environments
What to know first
- Community edition is self-hosted
- Enterprise is 12.00 EUR per month, billed €12 /user/month
- Records archive is an add-on
Verdict
OpenFilz combines document organization with editing, workflows, AI assistance, and signatures. The free Community edition is self-hosted; Enterprise adds listed capabilities at 12.00 EUR per month, billed €12 /user/month.
OpenFilz plans and pricing
All plansCompared on cloud document management software
- Free plan
- Yes
- Document versioning
- Yes
- Workflow automation
- Yes
- OCR-powered search
- Yes
- Audit trail
- Yes
- Electronic signatures
- Yes
- Mobile access
- Yes
