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KeyMatrix
What KeyMatrix is
KeyMatrix is property operations software for Indian housing societies, rental portfolios, and property businesses. It brings gate, billing, accounting, and complaint records together by unit, with tools for visitor management, maintenance billing, double-entry accounting, online payments, helpdesk, work orders, governance, e-voting, parking, and amenity booking. Residents, guards, and committees have Android and iOS apps, alongside a web console. The guard app can keep logging gate activity when the network is unavailable and sync after connectivity returns. KeyMatrix supports Indian payment gateways, Tally-compatible exports and sync, gate hardware, and WhatsApp Business, SMS, email, and push notifications. It states that customer data is hosted in India, encrypted at rest and in transit, and protected by role-based access and audit logs. Daily encrypted backups include point-in-time recovery. The Core plan costs ₹12 per flat per month on an annual term; Portfolio costs ₹22 per flat per month annually. There is no free plan. Onboarding, data migration, and training are included, while gateway charges are separate.
Who it suits
KeyMatrix suits housing societies, property managers, and businesses managing rental portfolios or multiple properties in India. Its mobile apps and offline gate logging may fit communities that need guards to record activity during network interruptions.
What it does well
- Resident, guard, and committee apps support Android and iOS.
- Offline gate logs sync when connectivity returns.
- Daily encrypted backups include point-in-time recovery.
- Onboarding, migration, and training are included.
- Members, ledgers, bills, documents, and logs can be exported.
What to know first
- No free plan is listed.
- Payment gateway charges are separate.
- API access is available on request or with enterprise plans.
Limits
Core is ₹12 per flat per month annually for one society or association, while Portfolio is ₹22 per flat per month annually for multiple properties. Enterprise has custom pricing and is scoped to sites and hardware.
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| Core | ₹12 / flat / month; annual term · Single housing society or association · per flat pricing | ₹12 a month |
| Portfolio | ₹22 / flat / month; annual term · Multiple properties · managing agents, facility management companies and townships | ₹22 a month |
| Enterprise | Custom · Large gated communities and operators · hardware and white-label app · scoped to sites and hardware | On request |
As keymatrix.co lists them, read 8 Oct 2026. The maker's own page has the final word.
Getting started
- Open the KeyMatrix website
- Request a guided demo or discuss a large-community pilot
- Choose the Core or Portfolio annual plan, or discuss Enterprise scope
- Complete remote or regional-partner onboarding
- Provide data for included migration and training
- Connect payment gateways, Tally exports, hardware or notification channels as needed
Verdict
KeyMatrix connects community operations, payments, accounting, and resident records across mobile and web. Its per-flat annual pricing and separate payment gateway charges are important to factor into a purchasing decision.
Questions
Does KeyMatrix have a free plan?
No. KeyMatrix is paid, with Core from ₹12 per flat per month on an annual term.
Which platforms are supported?
Resident, guard and committee apps are available on Android and iOS, alongside a web console.
Can it work without an internet connection?
The guard app continues logging at the gate during network drops and syncs when connectivity returns.
What integrations are available?
KeyMatrix supports Indian payment gateways, Tally-compatible exports and sync, gate hardware, WhatsApp Business, SMS, email and push notifications.
Are payment gateway fees included?
No. Gateway charges are separate and follow the gateway's rates.
Is there a trial?
The company offers guided demos and pilot options for large communities; no trial duration is stated.
Facts from KeyMatrix's own pages
- API
- Open REST APIs and webhooks cover core objects; API access is available on request and included on enterprise plans. · keymatrix.co, 8 Oct 2026
- Backups
- Daily encrypted backups include point-in-time recovery, and backups are retained on India-resident infrastructure. · keymatrix.co, 8 Oct 2026
- Company
- The site identifies the company as KeyMatrix Technologies Private Limited; the about page describes a team with backgrounds in property operations and software. · keymatrix.co, 8 Oct 2026
- Core features
- Features include visitor management, maintenance billing, double-entry accounting, online payments, helpdesk, work orders, governance, e-voting, parking and amenity booking. · keymatrix.co, 8 Oct 2026
- Data export
- Members, ledgers, bills, documents and logs can be exported in standard or open formats on request. · keymatrix.co, 8 Oct 2026
- Integrations
- KeyMatrix supports Indian payment gateways, Tally-compatible exports and sync, gate hardware, and notifications through WhatsApp Business, SMS, email and push. · keymatrix.co, 8 Oct 2026
- Mobile and web
- Resident, guard and committee apps are available on Android and iOS, alongside a web console. · keymatrix.co, 8 Oct 2026
- Offline gate use
- The guard app continues logging at the gate when the network drops and syncs when connectivity returns. · keymatrix.co, 8 Oct 2026
- Payment charges
- Payment gateway charges are separate from the subscription and follow the gateway's rates. · keymatrix.co, 8 Oct 2026
- Pricing terms
- The pricing page says onboarding, data migration and training are included, and describes annual or monthly billing with no long lock-in contracts. · keymatrix.co, 8 Oct 2026
- Privacy
- KeyMatrix says resident data is not sold or licensed to third parties and the resident app has no third-party advertising. · keymatrix.co, 8 Oct 2026
- Product
- KeyMatrix is property operations software for Indian housing societies, rental portfolios and property businesses, bringing gate, billing, accounting and complaint records together per unit. · keymatrix.co, 8 Oct 2026
- Security
- KeyMatrix states that customer data is hosted in India, encrypted at rest with AES-256 and in transit with TLS, and protected by role-based access and audit logs. · keymatrix.co, 8 Oct 2026
- Support
- Onboarding and support are delivered remotely and through regional partners. · keymatrix.co, 8 Oct 2026
- Try-before-paying
- The company offers guided demos and says pilot options are available for large communities; it does not specify a trial duration. · keymatrix.co, 8 Oct 2026
Where KeyMatrix stands on Freedom251
- Property Inspection Software#22 of 29