Freedom251 › Property Inspection Software
Rental Inspector
What Rental Inspector is
Rental Inspector is software for documenting rental property inspections from move-in through move-out. It covers check-in, check-out, and interim visits, with offline mobile use for inspections and automatic synchronization when a device reconnects. Inspectors can create PDF reports containing photos and tenant signatures; tenants and landlords can sign in the app, and completed reports can be delivered automatically after syncing. For damage follow-up, users can annotate photos and assign actions or repairs to service providers.
The browser-based Rental Manager supports scheduling, team assignments, and centralized access to inspection history, reports, and photos. Users can tailor checklists, text, and clauses, and apply their logo and colors to reports. A REST API includes OpenAPI documentation, while the Extended REST API can exchange observations with external software for follow-up. Chapps also says its products integrate with Aareon ERP systems. The maker identifies property managers, letting agents, surveyors, and housing associations as intended users. Rental Inspector is available on web, Android, and iOS, with an API. Its 30-day trial requires no credit card and permits up to ten inspection reports. The Pro base subscription costs $349 a year, with inspection credits purchased separately from $3.90 per inspection.
Who it suits
Rental Inspector suits property managers, letting agents, surveyors, and housing associations handling move-in, move-out, or interim inspections. Its team scheduling, centralized inspection records, and damage follow-up tools support assigning work to team members and service providers.
What it does well
- Works offline during inspections and synchronizes when reconnected.
- Creates PDF reports with photos and tenant signatures.
- Supports check-in, check-out, and interim inspections.
- Custom checklists, clauses, text, logo, and report colors.
- Damage photos can be annotated and assigned for follow-up.
- Offers a REST API and Aareon ERP integration.
What to know first
- No free plan is available.
- Pro inspection credits cost extra, from $3.90 per inspection.
- Pro includes one user; additional users cost $290.
- Credits expire when the annual subscription ends.
Limits
The free trial lasts 30 days and permits up to ten inspection reports. Pro costs $349 a year, includes one user, and requires separately purchased inspection credits from $3.90 per inspection; additional users cost $290. Credits remain valid only while the annual subscription is active.
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| Pro | $349 annual base subscription for data hosting and usage; includes 1 user; additional users $290; inspection credits purchased separately from $3.90 per inspection · 1 user included · 2–1000 users · credit bundles of 1, 10, 50, 100, 250, or 500 inspections | $349 a year |
| Pro base license (monthly) | base subscription incl. 1 user; data hosting and usage · additional users $290 · inspection credits from $3.90 | $349 a month |
| Pro base license (annual) | annual base subscription incl. 1 user · additional users $310 · inspection credits from $3.90 | $949 a year |
| Premium | custom volume-based subscription · multiple locations · extended REST API · service-provider repair assignment · centralized repair price list | On request |
As rentalinspectionapp.com lists them, read 30 Sept 2026. The maker's own page has the final word.
Getting started
- Open the Rental Inspector website.
- Start the 30-day trial, which requires no credit card and allows up to ten reports.
- Use the web Rental Manager or the Android or iOS app.
- Choose Pro or Premium for an annual subscription.
- For Pro, purchase inspection credits separately; additional users are also available.
Verdict
Choose Rental Inspector if you need offline rental inspections, signed PDF reporting, and tools to coordinate follow-up work. Its 30-day trial allows up to ten reports, and the Pro plan has an annual base subscription with inspection credits sold separately. Look elsewhere if you need a free plan.
Questions
How much does Rental Inspector cost?
Pro is $349 a year for the annual base subscription; inspection credits are separate and start at $3.90 per inspection. Premium is $949 a year, with custom volume-based inspection pricing.
Is there a free plan or trial?
There is no free plan. A 30-day trial requires no credit card and allows up to ten rental property inspection reports.
Which platforms does Rental Inspector support?
It is available on the web, Android, and iOS, and provides an API.
Can inspections be done offline?
Yes. The app works offline during inspections and synchronizes data when the device is back online.
Can I customize reports and checklists?
Users can customize checklists, texts, and clauses, and personalize reports with a logo and colors.
What integrations and security details does the maker describe?
The product provides a REST API with OpenAPI documentation and an Extended REST API for exchanging observations with external software. Chapps says its software integrates with Aareon ERP systems; it also says data is hosted in the EU, the service is GDPR compliant, accounts have two-step verification, and backups are continuous.
Facts from Rental Inspector's own pages
- Aareon integration
- Chapps says its apps and software integrate with Aareon ERP systems so digital workflows can be started from the Aareon environment. · rentalinspectionapp.com, 30 Sept 2026
- Audience
- The maker identifies property managers, letting agents, surveyors, and housing associations as intended users. · rentalinspectionapp.com, 30 Sept 2026
- Automatic reports
- Completed inspections produce PDF reports containing photos and signatures. · rentalinspectionapp.com, 15 Oct 2026
- Cancellation data access
- After subscription cancellation, reports and photos remain accessible through Rental Manager for 30 days for export, after which the maker says data is permanently deleted. · rentalinspectionapp.com, 30 Sept 2026
- Checklists
- Preloaded checklists can be edited or replaced with custom checklists. · rentalinspectionapp.com, 15 Oct 2026
- Company headquarters
- Chapps lists its operational headquarters at Tour & Taxis, Brussels, Belgium, while its registered seat is in Antwerp. · chapps.com, 15 Oct 2026
- Company legal name
- The maker is Chapps NV, a Belgian public limited company registered under BE0599.927.776. · chapps.com, 15 Oct 2026
- Company size and founding
- LinkedIn lists Chapps as privately held, founded in 2014, headquartered in Brussels and employing 2–10 people. · linkedin.com, 15 Oct 2026
- Credit validity
- Purchased credits remain valid while the annual subscription is active and expire when the subscription ends. · rentalinspectionapp.com, 30 Sept 2026
- Customization
- Users can customize checklists, texts, and clauses, and personalize reports with their logo and colors. · rentalinspectionapp.com, 30 Sept 2026
- Damage documentation
- Issues can be photographed, annotated, assigned responsibility and given related costs. · rentalinspectionapp.com, 15 Oct 2026
- Damage follow-up
- Users can document rental damage with marked-up photos and assign follow-up actions or repairs to service providers. · rentalinspectionapp.com, 30 Sept 2026
- Data deletion limit
- After subscription termination, reports and photos remain exportable for 30 days before permanent deletion, subject to legal retention. · chapps.com, 15 Oct 2026
- Extended API
- The extended API exchanges observations and photos with external systems for follow-up. · rentalinspectionapp.com, 15 Oct 2026
- Headquarters
- Sint-Pieters-Leeuw, Belgium · rentalinspectionapp.com, 28 Sept 2026
- Hosting certification
- The feature list describes the hosting as Accenture SOC2-certified. · rentalinspectionapp.com, 30 Sept 2026
- Independent incorporation data
- Companyweb records Chapps' incorporation date as 23 February 2015 and reports 2.8 full-time-equivalent employees for 2025. · companyweb.be, 15 Oct 2026
- Inspection types
- The product supports move-in, move-out, interim, renovation and inventory inspections. · rentalinspectionapp.com, 15 Oct 2026
- Integration
- The product provides a REST API with OpenAPI documentation; the Extended REST API also exchanges observations for follow-up in external software. · rentalinspectionapp.com, 30 Sept 2026
- Integrations
- The product provides a REST API documented with OpenAPI/Swagger for external software integration. · rentalinspectionapp.com, 15 Oct 2026
- Languages
- The product page says the app is available in five languages and used in more than 50 countries. · rentalinspectionapp.com, 15 Oct 2026
- Licence
- Chapps grants a personal, non-exclusive, non-transferable and non-sublicensable paid-use licence, while retaining all intellectual-property rights. · chapps.com, 15 Oct 2026
- Limit: Android reliability
- An AppBrain comment reported glitches every few seconds and inability to complete signup; another reported synchronization errors. · appbrain.com, 15 Oct 2026
- Limit: Apple pricing complaint
- One App Store reviewer complained that the service appeared to request a $1,000 payment immediately after login. · apps.apple.com, 15 Oct 2026
Where Rental Inspector stands on Freedom251
- Property Inspection Software#19 of 29