Freedom251 › Receipt Management Software

KeepR

Free plan MacWindows

What KeepR is

KeepR is a free desktop app for managing receipts, expenses, and documents in a searchable library stored on your computer. Its library uses a SQLite file and an image folder on the user’s disk. KeepR requires no account, uses no cloud, sends no telemetry, and makes no network requests at runtime. It runs on macOS and Windows; Linux is untested. The app imports JPEG, PNG, TIFF, BMP, WEBP, PDF, and vCard files, then uses bundled Tesseract OCR offline to extract receipt dates, vendors, totals, tax, and payment types. Fields the OCR cannot read or is unsure about are flagged for review. Folders, an Inbox queue, an editable grid, and full-text search help organize and find records; the grid is virtualized for 10k+ rows. KeepR can export to CSV, Excel, and searchable PDF, and includes backup, restore, archive, and trash tools. It supports eSCL/AirScan network scanners and can import scans saved to its New Receipts folder by other scanner software. KeepR is pre-release v0.1.0, and its Windows and macOS builds are unsigned. Its virtual printer, expense reporting suite, and QIF/OFX and QuickBooks accounting bridges are not built. The maker advises keeping another copy of the library.

Who it suits

KeepR suits people who want receipt and document records stored locally, with offline OCR, searchable fields, and export tools. It runs on macOS and Windows and may suit users comfortable with pre-release software who keep a separate copy of important records.

What it does well

Stores the library locally in SQLite and an image folder.
Runs OCR offline with bundled Tesseract.
Searches OCR text and structured fields.
Exports CSV, Excel, and searchable PDF.
Supports eSCL/AirScan scanners and watched-folder imports.

What to know first

Pre-release v0.1.0, with unsigned Windows and macOS builds.
Linux is untested.
Virtual printer, reporting suite, and accounting bridges are not built.
The maker advises keeping another copy of the library.

Getting started

Visit the KeepR website on GitHub.
Use the documented installation route for Windows or macOS.
Import receipt or document files, or connect an eSCL/AirScan scanner.
Review OCR fields flagged as unread or uncertain in the Inbox.
Organize records with folders and search the library.

Verdict

Choose KeepR if you want a free, local receipt library with offline OCR, search, and export options for Windows or macOS. Its pre-release status and unfinished reporting and accounting features make it a weaker fit if you need those capabilities or want to rely on it as your only records copy.

Questions

How much does KeepR cost?

KeepR is free, with a free plan.

Which platforms does it support?

KeepR runs on macOS and Windows. Linux is untested.

Does KeepR work offline?

Yes. It stores the library locally, uses bundled Tesseract OCR offline, and makes no network requests at runtime.

What files can it import?

KeepR imports JPEG, PNG, TIFF, BMP, WEBP, PDF, and vCard files.

Does it sync with accounting software?

No. QIF/OFX and QuickBooks accounting bridges are not built.

Is KeepR open source?

Its website is a GitHub project. The listed facts do not specify its license.

Facts from KeepR's own pages

Accuracy caveat: In the maker's 12-receipt synthetic corpus, 11 receipts were fully correct and the remaining low-confidence receipt was flagged for manual entry; the maker cautions that real receipts may be harder. · github.com, 8 Oct 2026
API and support: An unauthenticated HTTP API binds to localhost at 127.0.0.1:17915, and the hobby project has no support SLA. · github.com, 8 Oct 2026
Export and backup: KeepR supports CSV, Excel, and searchable-PDF exports, plus backup, restore, archive, and trash. · github.com, 7 Oct 2026
Extracted fields: The app extracts receipt date, vendor, total, tax, and payment type, and flags fields OCR could not read or is unsure about. · github.com, 7 Oct 2026
Free plan: Yes · github.com, 20 Sept 2026
Import and OCR: KeepR imports JPEG, PNG, TIFF, BMP, WEBP, PDF, and vCard files and uses bundled Tesseract OCR offline. · github.com, 7 Oct 2026
Import and search: KeepR imports JPEG, PNG, TIFF, BMP, WEBP, PDF, and vCard files and supports full-text search over OCR text and structured fields. · github.com, 8 Oct 2026
Intended users and limits: The project presents KeepR as a local alternative to commercial receipt managers, but says Linux and real-world OCR at volume are untested and advises keeping another copy of the library. · github.com, 7 Oct 2026
Local API: KeepR exposes an unauthenticated HTTP API on 127.0.0.1:17915 for headless testing and automation, and the security policy says not to expose it. · github.com, 7 Oct 2026
Local data: The library consists of a SQLite file and an images folder, both documented and stored locally. · github.com, 8 Oct 2026
Local storage: The library consists of a SQLite file and an image folder stored on the user's disk. · github.com, 7 Oct 2026
Maturity: The project is marked pre-release v0.1.0, and its maker advises not to rely on it as the only copy of important records. · github.com, 8 Oct 2026
Missing features: The project lists its virtual printer, reporting suite, and QIF/OFX and QuickBooks accounting bridges as not built. · github.com, 7 Oct 2026
Not built: The virtual printer, expense report suite, and QIF/OFX and QuickBooks accounting bridges are not built. · github.com, 8 Oct 2026
OCR and extraction: Bundled Tesseract performs offline OCR and extracts dates, vendors, totals, tax, and payment type. · github.com, 8 Oct 2026
Organization and export: Working features include folders, an Inbox review queue, receipt splitting, CSV/Excel/searchable-PDF export, and backup and restore. · github.com, 8 Oct 2026
Platform availability: The README describes Windows and macOS installation, while Linux is untested and Linux packaging and testing are listed as needed contributions. · github.com, 8 Oct 2026
Privacy: The maker says KeepR has no account, cloud service, telemetry, or runtime network requests. · github.com, 8 Oct 2026
Purpose: KeepR manages receipts, expenses, and documents in a searchable library stored on the user's disk. · github.com, 8 Oct 2026
Release status: The GitHub releases page currently says there are no releases, despite the README referring to pre-built downloads. · github.com, 8 Oct 2026
Scanner integrations: KeepR works with eSCL/AirScan network scanners and can import scans placed in its New Receipts folder by other scanner software. · github.com, 7 Oct 2026
Scanner support: KeepR supports eSCL/AirScan network scanners and can import scans placed in its watched New Receipts folder. · github.com, 8 Oct 2026
Search and organization: Features include folders, an Inbox review queue, an editable grid virtualized to 10k+ rows, and full-text search across OCR text and structured fields. · github.com, 7 Oct 2026
Security: The security policy describes a local desktop app with validated library-relative media paths and a preload bridge that limits renderer access. · github.com, 8 Oct 2026