Firmis

Firmis suits regulated organizations that need employee sign-offs tied to specific policy versions. Its central advantage is the combination of version history, attestations, and automatic action logs; the main trade-off is that meaningful team capacity and integrations start at a substantial monthly price.

Overview

Firmis is a web-based governance, risk, and compliance platform focused on internal policy management. It connects policy revisions with employee acknowledgments and records the actions taken on each policy, making it a focused option for compliance work rather than a broad HR system.

Key features

Policies can be uploaded as .txt, .docx, or .pdf files, or created from templates for HIPAA, SOC 2, ISO 27001, GDPR, CCPA, and SOX. Those templates are informational, not legal advice, so they can provide a starting structure but not legal or compliance sign-off.

Firmis records policy versions with timestamps and approvals, and tracks who signed each version and when. It also automatically logs drafting, approval, publication, and deletion. Together, those records give compliance teams a way to trace both policy changes and employee acknowledgments, rather than treating a signature as detached from the rule it covered.

The platform states that it encrypts data at rest, uses TLS in transit, and applies database-level Row Level Security to separate organization data. After account closure, data is held for 90 days before deletion; audit logs and attestations may be retained as legal evidence. That retention caveat matters to organizations planning account closure or data handling obligations.

Growth adds BambooHR HRIS sync, Slack notifications, and API access; Scale adds SSO. Support also rises by tier, from Starter self-serve documentation to Growth email support and Scale priority onboarding and support.

Pricing

Starter: free. It includes up to 5 policies, 1 compliance framework, basic version control, PDF export, and up to 10 team members, with self-serve documentation. This is a useful no-cost foothold for a small team, but the one-framework and five-policy caps limit its fit for organizations managing a broader compliance program.

Growth: $299 a month, billed at founding member pricing locked for 12 months. It supports up to 50 policies, 3 compliance frameworks (SOC 2, HIPAA, ISO 27001), and up to 50 team members. It adds an AI policy editor, BambooHR sync, attestation campaigns, a full tamper-proof audit trail, Slack notifications, API access, and email support. This is the tier for teams that need active sign-off campaigns or integrations, but the monthly commitment is a substantial step up from Starter.

Scale: $799 a month, billed at founding member pricing locked for 12 months. It covers up to 200 policies and 200 team members, all 7 compliance frameworks (SOC 2, HIPAA, ISO 27001, GDPR, NIST CSF, PCI-DSS, CCPA), and everything in Growth, plus SSO, extended audit retention, custom workflows, and priority onboarding and support. It is aimed at larger or more demanding compliance operations; its price is difficult to justify for teams that do not need that capacity or those additions.

Firmis also offers a 30-day trial. The published prices for Growth and Scale are founding member rates locked for 12 months; no renewal terms are stated.

Platforms

Firmis is available on the web.

Who it's for

Firmis is a strong match for compliance-focused organizations that need to prove which policy version employees acknowledged and reconstruct policy activity for audits. Smaller teams can use Starter to establish a basic policy record. It is less compelling for general HR needs, or for organizations whose policy volume, headcount, or budget do not warrant the paid tiers.

Pros and cons

• Pros: Signatures are tied to exact policy versions, helping teams distinguish current acknowledgments from older ones.
• Pros: Automatic logs cover drafting through deletion, adding a traceable record of policy actions.
• Pros: Starter allows up to 10 team members with no plan price, giving small teams a way to begin without a paid subscription.
• Cons: Starter is capped at 5 policies and 1 framework, which constrains teams managing multiple requirements.
• Cons: BambooHR sync, Slack notifications, and API access begin at $299 a month, putting integrations beyond the free tier.
• Cons: Account closure triggers deletion after 90 days, though audit logs and attestations may remain as legal evidence; organizations should account for that distinction.

Alternatives

Consider Policyflow if its free plan's unlimited policies, version history, and audit-ready exports for up to 15 employees better suit a smaller team. Accedo is another freemium web option, with a free tier for up to 25 users and 10 active policies. Choose Akcepta if self-hosting is important or its free plan's one-policy workflow fits; it does not include employee sending on that tier. HRDocket Employee Self-Service offers a different, employee self-service focus and a free tier limited to one employee profile.

Keelstar provides free tools and a paid team plan. Diligent Audit is a paid alternative with web and mobile platforms and custom pricing. Corethix Policies is a paid option with a free trial. NEOGOV Insight has customized pricing based on selected products and agency size. For a broader category comparison, see HR Policy Management Software.

Verdict

Choose Firmis if your regulated team needs version-specific attestations and an automatic audit trail in a dedicated policy platform. Starter is a sensible way to begin at small scale, but teams needing integrations, more frameworks, or substantially greater capacity should weigh the 299.00 USD and 799.00 USD monthly tiers against their actual requirements. Look elsewhere if you need general HR software or cannot justify those paid-plan costs.