EventX

Overview

EventX combines registration, ticketing, on-site check-in and virtual-event tools for organizers running in-person, online or hybrid events. It is a particularly strong fit when one team needs to coordinate attendee sign-up and event-day operations alongside virtual programming. The main trade-off is scale: the free plan stops at 30 attendees per event, while the $99 monthly Essentials plan allows 300 and charges a 5% ticketing fee.

Key features

Registration supports session booking, flexible ticket types, promo codes and UTM campaign tracking, so organizers can manage attendee choices and connect registrations with campaigns. Ticketing accepts online and offline payments through integrated gateways. The fee depends on the plan: Essentials charges 5%, while Enterprise specifies 0%.

For in-person events, the check-in app scans QR codes and supports self-service kiosks and name search, with real-time attendance data. Customized badges can be printed in under two seconds after check-in. These tools address busy arrivals, but Essentials supports only single-session check-in; multiple-session check-in is an Enterprise feature.

Virtual programming includes live streaming or Zoom integration, on-demand video, virtual booths, networking, polls, Q&A and surveys. EventX also creates branded event websites and progressive web apps that run in a browser without an app-store installation. Integrations include Stripe, Zoom, Kahoot!, Slido and KUDO.

EventX says it holds ISO 27001 certification and has complied with GDPR since May 25, 2018. Customer data is encrypted in transit and at rest, kept in dedicated database instances, and hosted on AWS or Alicloud depending on location. The company says customers retain control of their data and that it does not scan email or documents for advertising.

Pricing

The free plan costs nothing and supports unlimited events, but caps each at 30 attendees and allows one user. It includes tickets and registration forms, check-in and badge printing, a mobile check-in app, agenda and session management, an event landing page, multiple languages, RSVP and reminders, an email builder and basic analytics. It is a credible starting point for small events; the per-event cap makes it unsuitable once attendance grows beyond 30.

Essentials costs $99 a month, billed $99 /month. It raises the limit to 300 attendees per event and includes one user, single-session check-in, ticketing and payment, online and offline payment, and 5,000 email credits per month. The 5% ticketing platform fee is a material cost for paid events, and the single-user seat limit restricts collaboration. It suits a smaller operation that needs a recurring paid plan and can accept those constraints.

One Off Event costs $1,499, paid once, billed $1,499 one-time. It covers one event for three months, up to 500 attendees and one user, with tickets and registration forms, check-in and badge printing, the mobile check-in app and basic event analytics. It is better aligned with a single event than an ongoing calendar, but its one-user limit remains a constraint.

Enterprise has custom pricing, unlimited attendees and team users, multiple-session check-in, a 0% ticketing platform fee, Zoom integration, virtual booths, lead capture, SSO SAML, CRM integration, a public API and private cloud. It is the tier to consider when scale, team access or those capabilities outweigh the need for a published monthly price; enterprise customers receive a dedicated account manager and customer success and support group. EventX also offers a free trial.

Platforms

EventX is available on Android, iOS and the web, and provides an API. Its browser-based progressive web apps avoid requiring attendees to install an app from an app store.

Who it's for

EventX suits organizers who want registration, event-day check-in and virtual engagement in the same system, especially for hybrid programs. The company says it powers conferences for Fortune 500 companies, government agencies, universities and trade associations across more than 30 countries. Small events can start on the free plan; organizers expecting more than 300 attendees per event, needing several users or requiring multiple-session check-in should look at Enterprise rather than assume Essentials will scale with them.

Pros and cons

• Pros: One platform spans registration, check-in and virtual programming, reducing the need to coordinate separate tools for those jobs.
• Pros: QR scanning, kiosks, name search and rapid badge printing address practical on-site arrival needs.
• Pros: The free plan includes check-in, badge printing and registration tools, not just a limited virtual meeting option.
• Cons: The free plan's 30-attendee cap and Essentials' 300-attendee cap can rule out larger events.
• Cons: Essentials combines a 5% ticketing fee with a one-user limit and single-session check-in, a meaningful compromise for paid or team-run events.
• Cons: Enterprise has custom pricing, so its broader attendee capacity and team features come without a published monthly price.

Alternatives

For virtual-event software, compare the Virtual Event Platforms directory; for badge-focused tools, see Event Badge Printing Software.

MootUp is worth comparing if a free virtual meeting plan capped at five participants and 40 minutes fits better than EventX's event registration and on-site toolkit. Webex App offers a free meeting plan for up to 100 attendees and 40 minutes, making it a narrower alternative when meeting capacity matters more than event-management features.

EventsX gives free users up to 100 registrations per event and one admin seat, versus EventX's 30 attendees per event and one user. Micepad offers a free plan for up to 50 attendees with QR check-in, seating charts and basic reports, a possible fit for smaller events prioritizing those functions.

Shindig is another freemium option. Social27 Virtual Event Platform has a free Microsoft Teams app plan with networking and a virtual expo, while Goldcast offers paid plans with 12 or 25 included events and unlimited attendees. SpatialChat is another freemium option.

Verdict

Choose EventX if you want registration, on-site logistics and virtual programming under one roof, and your attendance and team needs fit the plan limits. The free tier makes it possible to start small, while the one-time plan gives a single event room for up to 500 attendees. Look elsewhere if the 5% Essentials ticketing fee, single-user restrictions or attendee caps are a poor fit; larger and more collaborative events point toward Enterprise and its custom pricing.