EduCRM

Overview

EduCRM is a browser-based CRM for education consultants and agencies coordinating student recruitment and university applications. It is strongest for teams that want records, application progress and billing in one workflow, rather than a connector-rich campus system. The free tier is useful for a small caseload, but its 10-student ceiling makes the €49.99/month Premium plan the meaningful option for a growing service.

It runs without installation and is available in English and Greek. Study-abroad consultants, education agencies, recruitment teams and admissions consultants are its intended users. Compare it with Student Recruitment Software and Education CRM Software.

Key features

Student records and application progress

A single student record can include parent contacts, sessions, notes, applications, documents, tasks, payments and invoices. That breadth can reduce the need to keep a student's admissions work and financial follow-up in separate records. Each university application has its own stage, deadline, documents and owner, and appears on a drag-and-drop board. Funnel analytics and a 1,499-prospect limit support recruitment tracking, although the free allowance is only 10 students.

Scheduling, importing and forms

Optional two-way Google Calendar synchronization covers sessions, tasks and deadlines, useful for consultants who coordinate appointments alongside application milestones. Students can be imported from spreadsheets, and Premium adds data export. EduCRM has no LMS or student information system connector, and it does not integrate with UCAS or Common App; users can record which platform an application uses, but the application workflow remains within EduCRM.

Premium registration forms provide a branded sign-up page on an EduCRM subdomain, with 47 ready-made questions and up to 10 custom questions. That gives agencies a defined way to collect intake details, but does not provide a custom-domain registration page in the stated plan.

AI, access and security

AI can turn spoken notes into tasks and suggest spreadsheet column mappings. A user must confirm before saving, keeping those actions under human control. Workspaces offer owner, admin, counsellor and viewer roles, isolation between workspaces, and an immutable log of access and administrative events. Data is stored in Google Cloud's europe-west1 region, encrypted in transit with TLS 1.2 or higher and encrypted at rest in Google Cloud. EduCRM says it does not hold an independently audited certification such as ISO 27001 or SOC 2, a material consideration for institutions with formal certification requirements.

Pricing

Free

The Free plan costs 0.00 EUR per free, billed forever, and allows up to 10 students. It includes session tracking, calendar and scheduling, application tracking, payment tracking, invoicing and email support. This is a sensible way for a solo consultant or very small operation to assess the core workflow, but the cap is restrictive for an active agency. Email support is included; the site says it replies to direct enquiries within 24 hours.

Premium

Premium costs €49.99/month and supports up to 1499 students. It adds branded registration forms, AI voice tasks, custom branding, data export and priority support. Extra team members cost €49.99 each, so the monthly cost rises quickly for a multi-counsellor team. The plan is the practical fit for an agency beyond the free cap, particularly if it needs intake forms or export, but there is no LMS, student-information-system, UCAS or Common App integration to remove manual coordination with those systems.

Business

Business has custom pricing, billed as “Let's talk,” in addition to €49.99/mo Premium. It adds a professional custom website, a custom lead-capture form, professional email at the agency's domain, automatic invoices, and ongoing maintenance and updates. This is aimed at agencies seeking a bundled web presence and lead capture alongside CRM; teams that need only student and application management can avoid this extra scope with Free or Premium.

A 14-day trial is offered. The plan terms give no renewal or seat allowance beyond the stated extra-team-member charge for Premium.

Platforms

EduCRM is available on the web, in English and Greek, and requires no installation. Its browser-only scope is a fit for teams working at computers, but not a reason to choose it if native mobile or API access is required.

Who it's for

EduCRM suits study-abroad consultants and education agencies that need to connect student records with application milestones, scheduling and payment records. It is also relevant to student recruitment and admissions consultants who can work without direct admissions-platform or campus-system connectors. Institutions that require an LMS or student information system integration, UCAS/Common App API access, or independently audited security certification should look elsewhere.

Pros and cons

• Pros: One student record spans admissions activity and invoices, giving small agencies a more unified view of each case.
• Pros: Application stages, deadlines, documents and owners appear together on a drag-and-drop board, while optional Google Calendar sync covers related sessions, tasks and deadlines.
• Pros: A forever-free tier includes core tracking and invoicing, making a small caseload possible without a subscription.
• Cons: The free plan stops at 10 students, while Premium's €49.99/month price and €49.99 charge for each extra team member can make expansion costly.
• Cons: No LMS/SIS connector or UCAS/Common App API means teams must bridge those workflows themselves.
• Cons: The absence of an independently audited ISO 27001 or SOC 2 certification may rule it out for buyers with that requirement.

Alternatives

Choose AdmitCue if you want another web-based, freemium option with a free plan. Gecko is a paid alternative with Android, iOS, API and web platforms, useful if those access channels matter. ConexED Retain is another paid, web-based option to compare.

Creatrix Campus Admissions has customized quote pricing and supports Android, iOS, API and web, making it a candidate when institutional pricing and broader platform coverage are priorities. Azorus CRM offers fixed pricing for the contract, no per-user fees or usage caps, and unlimited data fields, forms, events and emails; consider it if predictable contract pricing and uncapped usage matter more than a public monthly entry price. Ellucian Advising uses custom pricing and is web-based. Jenzabar Campus Marketplace also uses custom pricing and supports API and web access.

Full Fabric charges €12,000 / year for its platform fee, a flat fee for every institution that includes contact management, custom lifecycles, events, forms, workflows, automations and platform access. It is worth comparing for institutions seeking that broader platform scope and prepared for the annual fee.

Verdict

EduCRM is a credible fit for a small education agency that wants student records, application tracking, scheduling and billing together, with the free plan offering a practical starting point. Its strongest reason to choose it is that unified case workflow; its strongest reasons to look elsewhere are the steep step from 10 free students to paid Premium, per-member charges, missing system integrations and lack of independent security certification. Choose it when those trade-offs fit your operation, not as a substitute for a connected institutional admissions stack.