Datamolino

What Datamolino is

Datamolino captures supplier invoices, receipts and bank statements, prepares their data and exports checked information to accounting software. Documents can arrive by email, web upload or mobile receipt photo. The service can split ordered PDF batches into separate invoices and reuse saved coding rules. Invoice approvals are included in subscriptions; workflows can be configured, and approval decisions remain with the invoice. Line-item capture and editing are available on selected plans, where users can assign accounts and tax codes to individual lines.

Listed accounting connections include Xero, QuickBooks Online and FreeAgent, along with specialist connections. Software teams can use the Capture API to upload documents, receive processing webhooks and retrieve structured data. Datamolino also converts bank statement PDFs into transaction data, charging per page; unused invoice and receipt credit can cover bank pages in the same month. Plans start at £17.00 per month for Start, excluding VAT, and a 14-day trial is available. The service is available on web, Android and iOS, as well as through its API. The mobile app captures documents for Purchases; sales invoices, bank statements, coding and exports are handled in the web app. Stored files use AES-256 encryption, and Datamolino says customer data is stored with Amazon Web Services in the European Union.

Who it suits

Datamolino suits accounting and bookkeeping practices that process documents for client companies, as well as business finance teams managing bills and receipts. Software teams can use its Capture API to upload documents and retrieve structured data.

Limits

Start includes 100 bills and receipts per month for one company, with £0.25 per extra document and bank statements at £0.70 per page. Build includes 250 bills and receipts per month for one company, with £0.25 per extra document and bank statements at £0.70 per page. The mobile app captures documents for Purchases only; prices exclude VAT, unused credit does not roll over, and automatic document splitting may incur extra fees.

Getting started

1. Open the Datamolino website.
2. Choose a plan: Start, Build, LAUNCH, Grow, SCALE or EXPAND.
3. Use the 14-day trial to get started.
4. Collect documents by email, web upload or mobile receipt photo.
5. Use the web app for sales invoices, bank statements, coding and exports.

Verdict

Choose Datamolino if your accounting practice or finance team needs invoice capture, coding rules, approvals and accounting exports in one service. It also has an API for software teams integrating document capture. Look elsewhere if you need mobile handling for sales invoices, bank statements, coding or exports, since those tasks use the web app.