CubCare is a childcare management platform for handling attendance, billing, family communication, staff scheduling, HR, payroll preparation and reporting. Centres can record room-level check-ins and check-outs, review time-stamped attendance and monitor live staff-to-child ratios. Billing tools cover invoices, subsidies, deposits, online payments, balances and automatic reminders. Staff features include time tracking, leave requests, records, certifications and paystub generation or upload. Families can use the parent app to view child reports and photos, message the centre, check invoices and pay online. Reports can be exported as PDF, Excel or CSV files for licensing and board reviews. Operators can manage multiple sites through one account and compare occupancy, revenue and staffing. CubCare is available on Android, iOS and the web. Pricing is by custom quote, based on factors including centre size, number of children, locations, onboarding and support needs; every plan includes the full feature set. The company offers help with migration, setup, team training and launch.
Who it is for
CubCare suits daycares, preschools, before and after school programs, early learning centres and multi-location operators. It may also fit centres looking to give families app access to reports, invoices and messages.
What is good
- Tracks room attendance and live staff-to-child ratios.
- Manages invoices, subsidies, payments and reminders.
- Families can view reports, photos and invoices in the app.
- Exports reports as PDF, Excel and CSV.
- One account can manage and compare multiple sites.
What to know first
- Pricing is available only by custom quote.
- No independently verified compliance approvals are claimed.
Verdict
CubCare brings centre operations and family communication into one platform, with tools for attendance, billing, staff administration and reports. Its custom pricing depends on centre and service needs, so prospective customers will need a quote.
CubCare plans and pricing
All plansCompared on early childhood education software
- Billing model
- custom
- Attendance methods
- Digital room check-in/check-out; kiosk sign-in
- Family communication
- Yes
- Staff scheduling
- Yes
- Parent mobile app
- Yes
- Meal/allergy tracking
- Yes
