Crossware Email Signature centrally manages branded email signatures for company messages across supported devices. It works with Microsoft 365, Google Workspace, Microsoft Exchange, and HCL Domino. Administrators can design signatures using rich text or HTML, templates, drag-and-drop blocks, images, and conditional fields. Rules can determine which signature or block appears based on message type, whether a message is internal or external, or a date range. The service can incorporate marketing banners and centrally managed legal disclaimers, and it can pull current contact details from an existing directory. Selected users or groups can be given signature access without administrator privileges. For Microsoft 365, Crossware says the service operates in Microsoft Azure and applies signatures in the Microsoft cloud after sending; that service needs no installation or download. Cloud and on-premise server deployment are also available. Pricing is by quote and depends on the number of email users, defined as mail files requiring signatures. A free 30-day trial includes all features.
Who it is for
It is aimed at enterprise organizations and teams in Marketing, IT, Legal, and Sales that need centrally managed signatures. It suits organizations using one of its supported email platforms.
What is good
- Supports Microsoft 365, Google Workspace, Exchange, and Domino.
- Rules can vary signatures by message type and date.
- Directory integration can populate current contact details.
- Cloud and on-premise deployment options are available.
- Free 30-day trial includes all features.
What to know first
- No free plan is listed.
- Subscription price requires a quote.
- Design changes and platform migration are additional paid services.
Verdict
Crossware combines centralized signature control with conditional design, directory data, and legal or marketing content. Organizations should request a quote to establish subscription costs for their user count.
Crossware Email Signature plans and pricing
All plansCompared on email signature management software
- Free plan
- No
- Directory sync
- Yes
