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CostTracker
What CostTracker is
CostTracker is a cloud procurement system for real-time cost control, aimed at small and medium-sized companies, particularly project-based businesses that lack commitment control in their accounting systems. It provides budget controls, approval workflows, unlimited purchase orders on the listed user plans, customizable procurement reports, and API access for real-time analytics data. Approvals can use one or multiple steps, set limits, notify users, and be completed by phone. Optional purchase planning covers uploaded plans or bills of material, suggested order timing, budget estimates, and cash-flow effects. An optional invoice module handles approval, three-way matching, and transfer of transactions to an accounting system. Accounting integrations include Xero, QuickBooks, 24SevenOffice, Sage, Tripletex, and PowerOffice; these are described as plug-and-play and free. CostTracker runs in a browser, including on mobile, and supports CSV or XLSX export and foreign-currency purchases. Plans start at $159 a month billed yearly; a 14-day trial is available, with no free plan.
Who it suits
CostTracker suits small and medium-sized businesses, especially project-based firms that need purchase commitments reflected in budget control. Its listed plans cover teams from 1 to 50 users, with larger teams directed to request a quote.
What it does well
- Approval workflows support multiple steps and limits.
- Accounting integrations are plug-and-play and free.
- Exports data to CSV or XLSX.
- Supports foreign-currency purchases with daily exchange updates.
What to know first
- No free plan is listed.
- Starting price is $159 a month billed yearly.
- Monthly payments cost an extra 20%.
Limits
The free trial includes all features, but integrations, planned purchases and cash-flow analysis may require activation on request. The Basic plan covers 1–5 users; plans expand to 6–10, 11–20 and 21–50 users, while machine-learning OCR is priced per invoice scanned.
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| Basic | yearly license; monthly payments available for an extra 20% · 1-5 users · budget module · approval flow · full support · unlimited POs · integration · machine-learning OCR add-on priced per invoice scanned | $159 a month |
| Plus | yearly license; monthly payments available for an extra 20% · 6-10 users · budget module · approval flow · full support · unlimited POs · integration · multi-company · planned purchases · cash flow forecast · machine-learning OCR add-on priced per invoice scanned | $275 a month |
| Gold | yearly license; monthly payments available for an extra 20% · 11-20 users · budget module · approval flow · full support · unlimited POs · integration · multi-company · planned purchases · cash flow forecast · machine-learning OCR add-on priced per invoice scanned | $409 a month |
| Diamond | yearly license; monthly payments available for an extra 20% · 21-50 users · budget module · approval flow · full support · unlimited POs · integration · multi-company · planned purchases · cash flow forecast · machine-learning OCR add-on priced per invoice scanned | $689 a month |
| More than 50 users | quote required | On request |
As costtracker.com lists them, read 30 Sept 2026. The maker's own page has the final word.
Getting started
- Open the CostTracker website
- Start the 14-day trial
- Use the web application in a browser or on mobile
- Request activation for integrations, planned purchases or cash-flow analysis if needed
- Connect a listed accounting system
- Invite up to five included requesters
Verdict
CostTracker brings procurement budgets, approvals, purchase orders, reporting, and accounting connections into a browser-based system. Its paid plans start at $159 a month billed yearly, and the trial lasts 14 days.
Questions
Does CostTracker have a free plan?
No. It offers a 14-day free trial instead.
What does CostTracker cost?
Basic costs $159 a month on a yearly license. Monthly payments cost 20% extra; higher listed plans are 275.00, 409.00 and $689 a month.
Which platforms does it support?
CostTracker is available through its web application and API, including browser use on mobile devices.
Which accounting integrations are listed?
Xero, QuickBooks, 24SevenOffice, Sage, Tripletex and PowerOffice are listed as free, plug-and-play integrations.
Is approval workflow supported?
Yes. Workflows can be single-step or multi-step, include limits and notifications, and accept phone approvals.
Facts from CostTracker's own pages
- Approvals
- Approval workflows can be single-step or multi-step, notify users when approval is needed, support phone approvals, and manage approval limits. · costtracker.com, 30 Sept 2026
- Currencies
- The system supports foreign-currency purchases, updates exchange rates daily, and converts purchases to the user's local currency for budget control. · costtracker.com, 30 Sept 2026
- Data export
- Users can export relevant data to CSV or XLSX files. · costtracker.com, 30 Sept 2026
- Deployment
- CostTracker requires no installation because it is 100% cloud-based and works in a web browser, including on mobile devices. · costtracker.com, 30 Sept 2026
- Founded
- 2016 · costtracker.com, 28 Sept 2026
- Headquarters
- Oslo, Norway · costtracker.com, 28 Sept 2026
- Integrations
- Listed accounting integrations include Xero, QuickBooks, 24SevenOffice, Sage, Tripletex, and PowerOffice; integrations are plug-and-play and free of charge. · costtracker.com, 30 Sept 2026
- Invoice processing
- The optional invoice module supports invoice approval, three-way matching, and transfer of invoice transactions to an accounting system. · costtracker.com, 30 Sept 2026
- Privacy and compliance
- CostTracker AS states that personal-data processing is carried out within the EU/EEA in accordance with GDPR and data-processing agreements. · costtracker.com, 30 Sept 2026
- Product
- CostTracker is a cloud-based procurement system designed for real-time cost control. · costtracker.com, 30 Sept 2026
- Purchase planning
- The optional purchase-planning feature supports uploaded purchase plans or bills of material, suggested order dates, real-time budget estimates, and cash-flow effects. · costtracker.com, 30 Sept 2026
- Reporting and API
- CostTracker provides real-time and customizable procurement reports and API access for pulling real-time data into analytics tools. · costtracker.com, 30 Sept 2026
- Security controls
- The feature list includes role-based access, two-factor authentication, audit trails, SSL certificates, and single sign-on. · costtracker.com, 30 Sept 2026
- Support
- Support is included and available by email, phone, or video meetings. · costtracker.com, 30 Sept 2026
- Target customers
- The product is used by small and medium-sized companies, especially project-based businesses whose accounting systems lack commitment control. · costtracker.com, 30 Sept 2026
- Trial limits
- The free trial includes all features, but integrations, planned purchases, and cash-flow analysis may need to be activated on request. · costtracker.com, 30 Sept 2026
Where CostTracker stands on Freedom251
- Purchase Request Software#9 of 25