Freedom251 › Receipt Management Software
Capto
What Capto is
Capto is a document-capture and accounting workflow service for receipts, invoices, purchase documents, bank statements and credit-card statements. Clients can send files through the Capto app, email, WhatsApp or a browser. The service extracts dates, amounts, supplier names, VAT and other invoice or statement fields, then supplies confidence scores for checking. PDFs, images and scanned documents are supported. Teams can assign work, set approval chains, follow statuses and view client files. Uploads, edits and approvals receive timestamped user records, and audit reports can be exported. Capto posts data directly to Xero and QuickBooks Online; Sage and FreeAgent connections are marked coming soon. It states support for MTD, CIS deductions, HMRC VAT-number validation and reverse-charge VAT. Android, iOS and web access are available, with a free trial but no free plan. The Practice / Wholesale plan is £11.99 a month per client, excluding VAT, with a 10-client minimum.
Who it suits
Capto suits accounting practices and teams handling client documents who need mobile, email or browser submission and accounting-platform sync. Its workflow, confidence scores and audit records fit organizations requiring review and traceability.
What it does well
- Receives documents through app, email, WhatsApp or browser
- Extracts invoice and statement fields with confidence scores
- Direct posting to Xero and QuickBooks Online
- Approval workflows and exportable audit reports
- Supports Android, iOS and web access
What to know first
- No free plan
- Practice plan requires at least 10 clients
- Sage and FreeAgent integrations are coming soon
- Listed price excludes VAT
Limits
The Practice / Wholesale plan costs £11.99 per client per month, excludes VAT and requires a minimum of 10 clients. It includes 270 pages per client each month, including 20 bank-statement pages; unused credits roll over for 12 months.
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| Practice / Wholesale | per client per month; prices exclude VAT; price locked 12 months from sign-up · minimum 10 clients · 270 pages/client/month including 20 bank-statement pages · credits roll over 12 months | £11.99 a month |
As capto.cloud lists them, read 1 Oct 2026. The maker's own page has the final word.
Getting started
- Open the Capto website
- Start the free trial
- Use Capto on Android, iOS or the web
- Submit records through the app, email, WhatsApp or browser
- Connect posting to Xero or QuickBooks Online
Verdict
Capto combines multi-channel document intake, extraction and review controls for accounting workflows. Check the client minimum and current integration list before choosing the 11.99 GBP per-client monthly plan.
Questions
Does Capto have a free plan?
No. Capto offers a free trial, while the listed pricing is paid.
How much is the Practice / Wholesale plan?
It is £11.99 per client per month, billed monthly, excluding VAT. The price is locked for 12 months from sign-up.
Which platforms does Capto support?
Capto runs on Android, iOS and the web.
Which accounting systems connect directly?
Capto currently posts data directly to Xero and QuickBooks Online. Sage and FreeAgent integrations are marked coming soon.
What documents can clients submit?
Clients can submit receipts, invoices, purchase documents, bank statements and credit-card statements through the app, email, WhatsApp or a browser.
Facts from Capto's own pages
- AI extraction
- Capto extracts dates, amounts, supplier names, VAT and other fields from invoices, receipts and bank statements, with confidence scores for review. · capto.cloud, 1 Oct 2026
- Audit trail
- Uploads, edits and approvals are logged with timestamps and user names, with exportable audit reports. · capto.cloud, 1 Oct 2026
- Data hosting
- Capto says data is stored on secure Cloudflare servers and contact-data access is restricted to authorised personnel. · capto.cloud, 1 Oct 2026
- Document submission
- Clients can submit documents through the Capto app, email, WhatsApp or a browser. · capto.cloud, 1 Oct 2026
- Early-adopter offer
- The early-adopter programme offers three months completely free with full access from go-live for the first 50 UK practices. · capto.cloud, 1 Oct 2026
- Founded
- 2025 · capto.cloud, 28 Sept 2026
- Headquarters
- Wembley, Middlesex, UK · capto.cloud, 28 Sept 2026
- Integrations
- Capto currently posts data directly to Xero and QuickBooks Online; Sage and FreeAgent integrations are marked coming soon. · capto.cloud, 1 Oct 2026
- Security and data use
- Capto says document data is processed under data-processing agreements and is never used for AI model training or shared beyond processing submissions. · capto.cloud, 1 Oct 2026
- Support
- Early adopters receive a direct line to the product and support team and priority support during their first year. · capto.cloud, 1 Oct 2026
- Supported formats
- The platform supports PDFs, images and scanned documents. · capto.cloud, 1 Oct 2026
- UK compliance
- The service states that it supports MTD, CIS deduction handling, HMRC VAT-number validation and reverse-charge VAT. · capto.cloud, 1 Oct 2026
- What it does
- Capto collects receipts, invoices, purchase documents, bank statements and credit-card statements, then pushes coded and categorised data into accounting platforms. · capto.cloud, 1 Oct 2026
- Workflow controls
- Teams can assign tasks, configure approval chains, track statuses and maintain visibility across client files. · capto.cloud, 1 Oct 2026
Where Capto stands on Freedom251
- Receipt Management Software#20 of 27