AssetFrog

Overview

AssetFrog is a fixed-asset management service for organisations that need both inventory control and depreciation calculations. It suits teams that want staff checkout and mobile scanning alongside financial records; its main trade-off is that asset caps remain even on paid plans, and it runs only in the cloud.

Key features

Records, depreciation and documents

Each asset record can track location, assigned user and current status, while depreciation calculations support financial reports, forecasts and budgets, including tax depreciation. That combination is useful when an organisation needs its operational register to support accounting work as well. Category-specific custom fields help distinguish different kinds of assets, and attached invoices, contracts and other files keep supporting documents with the relevant record.

Checkout and scanning

Staff assignments can include due dates, notes and return tracking, giving teams a way to follow assets that leave a central location. Mobile-browser barcode and QR scanning supports registering, updating or checking an asset without searching for its record manually. The import wizard can move data from another system and bulk-register identical assets, which should make initial setup or repetitive entry less onerous.

Cloud access and security

AssetFrog is cloud-only, with no on-premises option. It can be installed as a progressive web app on Windows, Android, macOS and iOS devices. The company says it uses 256-bit SSL encryption, Amazon AWS hosting and encryption for stored documents; support is handled through help-desk tickets.

Pricing

The free plan costs nothing and allows up to 50 assets, one user and three custom fields. It is a practical starting point for a small register, but the single-user cap makes it a poor fit for teams sharing checkout and recordkeeping.

Paid plans are billed annually, with prices shown per month. AF100 costs A$16 a month for up to 100 assets, unlimited users and 30 custom fields. It fits a small team that needs shared access and more configurable records than the free tier allows. AF250 is A$35 a month for 250 assets; AF500 is A$54 a month for 500; and AF1000 is A$87 a month for 1,000. Each includes unlimited users and 30 custom fields, so the choice among them is chiefly about register size.

For larger inventories, AF1500 costs A$120 a month for 1,500 assets, AF2000 costs A$153 a month for 2,000, AF2500 costs A$186 a month for 2,500, AF3000 costs A$219 a month for 3,000, and AF4000 costs A$268 a month for 4,000. These plans retain the same stated user and custom-field allowances; organisations should choose by asset count rather than expect a higher tier to add seats or fields. Paid plans advertise unlimited users, with a soft limit of 500 users before contacting AssetFrog.

Platforms

AssetFrog is available on the web and is listed for Android, iOS, macOS and Windows. Its installable progressive web app option extends to those four device platforms, but cloud delivery means it is not a locally hosted system.

Who it's for

AssetFrog is best suited to organisations managing fixed assets that need depreciation schedules as well as location, custody and return tracking. The free tier suits a single user with no more than 50 assets; growing teams can share paid plans, provided their inventory fits a published cap. It is less suitable for organisations that require on-premises deployment or need capacity beyond 4,000 assets without a published higher tier.

Pros and cons

• Pros: Depreciation, including tax depreciation, sits alongside operational tracking, making one register relevant to finance and staff managing equipment.
• Pros: Mobile barcode and QR scanning, checkout return tracking and document attachments cover useful day-to-day inventory workflows.
• Pros: Paid plans allow unlimited users and up to 30 custom fields, so adding colleagues does not require moving to a different listed tier.
• Cons: The free plan's one-user and 50-asset caps constrain collaboration and growth.
• Cons: Every paid plan still has an asset ceiling, and the soft limit of 500 users requires contacting the vendor.
• Cons: Cloud-only delivery rules it out for organisations that need an on-premises deployment.

Alternatives

For a broader comparison of products in this category, see the Fixed Asset Management Software list.

• Fixed Asset Register is another option with a free plan and free trial, and supports Android, web and Windows.
• AssetCenter may suit readers comparing a free plan that has no time limit, with 25 assets and no reports, and a listed Starter plan at $39 a month.
• xAssets ITAM is worth considering when self-hosted availability matters; its free Express Edition is cloud hosted, limited to one user and includes 100 endpoints per user.
• AssetAccountant offers a free plan for up to 10 assets, including its features and integrations except leases, making it an alternative to compare for a very small register.
• AssetComply has a free plan for up to 100 assets and supports Android and web.
• Minty Assets has a free Starter plan for 50 assets and one company, with straight-line or no depreciation, eight reports, and CSV import and export.
• AssetsTrak is another paid option with web, iOS and Android platforms.
• Sage Fixed Assets is another paid option, available on Android, web and Windows.

Verdict

Choose AssetFrog if your organisation needs a shared fixed-asset register that connects depreciation work with staff checkout, mobile scanning and supporting documents. Its free plan is a useful single-user entry point, while annual paid tiers extend collaboration and asset capacity; look elsewhere if you need on-premises software or an inventory above the published 4,000-asset ceiling.