FREEDOM251

Freedom251 › Work Management Software

ActiveCollab

by ActiveCollab

Free trial AndroidAPIiPhoneMacSelf-hostedWeb+1

Visit ActiveCollab Alternatives Pricing

ActiveCollab's own site

What ActiveCollab is

ActiveCollab is a productivity and collaboration workspace for service businesses such as agencies and consultancies. It supports unlimited projects, tasks, and subtasks in List, Board, and Gantt views, with task dependencies. Workload and capacity planning, time-off management, client access, budgets, estimates, invoicing, expense tracking, and time tracking bring project and business work together. Integrations include Google Drive, Dropbox, QuickBooks, Stripe, PayPal, Slack, Zapier, webhooks, an API, and an MCP server. It runs on web, Windows, macOS, iOS, and Android, with a self-hosted option. A 14-day cloud trial includes the full feature set and requires no credit card. Cloud hosting uses separate customer databases and filesystems, SSL-only connections, AES256 transmission encryption, replicated infrastructure, and regular backups. Paid access starts at $3.50/user/mo (annual), while self-hosting is sold as a one-time purchase with support after the first year.

Who it suits

It suits agencies, consultancies, and other service businesses needing project management alongside budgets, billing, time, and client work. Teams can choose cloud apps or self-hosted deployment.

What it does well

  • Unlimited projects, tasks, and subtasks
  • List, Board, and Gantt project views
  • Includes invoicing, budgets, and expense tracking
  • 14-day full-featured trial needs no credit card
  • Web, desktop, mobile, API, and self-hosted options

What to know first

  • No free plan is available
  • Self-hosted customers manage backups and maintenance
  • Self-hosted pricing requires a sales quote
  • Paid plans have different storage and member limits

Plans

PlanBilled and limitsPrice
Plus$15 per month flat; $12.50/month billed yearly · Up to 3 members · Unlimited clients · Unlimited projects and tasks · 10GB storage$15 a month
Pro$11 per user per month; $10/month billed yearly · Unlimited members · 100GB storage monthly or 125GB yearly · Time reporting · Expense tracking$11 a month
Pro+ (Get Paid)$17 per user per month; $15/month billed yearly · Unlimited members · 100GB storage monthly or 125GB yearly · Invoicing · Project budgeting · Workload management · Profitability tracking$17 a month
100+ seats$3.5 per user/month · 100+ seats · Custom seat amount · Dev and Customer Success teams assist with transfer$3.50 a month
Self-HostedOne-time purchase; quote from sales; yearly support plan after the first year · Unlimited users · Unlimited projects · Unlimited storage · One production installation plus a development and testing copy · First year of support and upgrades includedOn request

As activecollab.com lists them, read 7 Oct 2026. The maker's own page has the final word.

Verdict

ActiveCollab covers project delivery and related financial and capacity tasks in one workspace, with broad platform support and a self-hosted route. Compare plan limits and hosting responsibilities against your team’s operating model.

Facts from ActiveCollab's own pages

Automation rules
Yes · activecollab.com, 20 Sept 2026
Business features
The feature set includes workload and capacity planning, time-off management, client access, budgets, estimates, invoicing, and expense tracking. · activecollab.com, 7 Oct 2026
Company history
ActiveCollab says the product was first released as open source in summer 2006. · activecollab.com, 7 Oct 2026
Desktop and mobile apps
Native desktop apps are offered for Windows and macOS, and mobile apps are offered for iOS and Android. · activecollab.com, 7 Oct 2026
Founded
2006 · activecollab.com, 28 Sept 2026
Free plan
No · activecollab.com, 20 Sept 2026
Guest access
Yes · activecollab.com, 20 Sept 2026
Headquarters
The About page lists an ActiveCollab, Inc. office in Norfolk, Virginia, USA. · activecollab.com, 7 Oct 2026
Integrations
The maker lists Google Drive, Dropbox, QuickBooks, Stripe, PayPal, Slack, Zapier, webhooks, an API, and an MCP server among its integrations and connected tools. · activecollab.com, 7 Oct 2026
Privacy and hosting
The maker says cloud servers are located in Canada, the United States, and France, and offers a self-hosted option for organizations that need data kept on their own network. · activecollab.com, 7 Oct 2026
Product
ActiveCollab describes itself as a productivity and collaboration workspace for service businesses, including agencies and consultancies. · activecollab.com, 7 Oct 2026
Project management
The product supports unlimited projects, tasks, and subtasks, with List, Board, and Gantt views and task dependencies. · activecollab.com, 7 Oct 2026
Security
The cloud service uses separate databases and filesystem locations for each customer instance, SSL-only connections, AES256 transmission encryption, replicated infrastructure, and regular on-site and off-site backups. · activecollab.com, 7 Oct 2026
Self-hosted requirements
Self-hosted installation runs on Linux or Windows with Nginx or Apache, PHP, and MySQL or MariaDB; the customer administrator manages backups and maintenance. · activecollab.com, 7 Oct 2026
Paid from
3.5 · activecollab.com, 20 Sept 2026
Support
The maker offers help guides, live chat, and email support, with customer care available every workday from 8 AM to 10 PM CET. · activecollab.com, 7 Oct 2026
Time tracking
Users can track time on tasks and projects, use a stopwatch, and review individual or team timesheets. · activecollab.com, 7 Oct 2026
Trial
The free 14-day cloud trial includes the full feature set and requires no credit card. · activecollab.com, 7 Oct 2026

Where ActiveCollab stands on Freedom251

Look at these too