For a small business that needs a professional number without installing a traditional wired line, these five hosted phone services are worth comparing: Grasshopper, Ooma Office, RingCentral RingEX, Google Voice for Google Workspace, and Quo. They are not all the same kind of service: some primarily put a business number on devices you already use, while others offer a fuller, multi-user phone system.
There is no universal winner. The right fit depends on how many people need to answer, whether each person needs a direct number, what call routing and messaging features matter, and the full cost at your user count. The comparison below reflects published product information, not hands-on testing; prices and terms can change.
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What “virtual landline” means for a small business
“Virtual landline” is commonly used to describe a hosted business number or phone service that works over internet-connected devices rather than requiring a conventional wired line. Depending on the provider and plan, it may simply forward calls to existing phones or provide features such as extensions, a virtual receptionist, team routing, and desktop or mobile apps. Check the specific plan before assuming it includes a feature your workflow needs.
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A free scan shows the junk files, broken settings and background clutter dragging Windows down - then fixes them in one click.Free scan · Windows 10 & 11Start by deciding whether you need one shared business number, a separate direct number for each employee, or both. Then compare the total recurring cost for your actual number of users and billing term, including applicable taxes and fees. The listed prices below are those stated on the linked provider pages and should be confirmed before purchase.
#1 Best Overall
- Perfect Phone for Work from Home & Small Office - With up to 1,000 feet coverage and connects up to 2 cell phones and 2 landlines, this phone system lets you make and receive calls from your landline or cell phones with ease using either the cordless or corded handset.
- Connect-To-Cell - By connecting to your mobile phone with BLUETOOTH-enabled technology, this system allows you to make and receive calls from your cellular plan and landline while enjoying the comforts of a home phone system, with or without a landline. Download up to 6,000 cellular phonebook entries onto the cordless handsets.
- Digital Answering System with 2 Mailboxes - With up to 22 minutes of recording time in each mailbox, the digital answering system grabs calls when you can't and stores the messages in 2 separate mailboxes. Ideal to keep business and family messages separate.
- Reliable Corded/Cordless Design with line power mode - The corded base has fully equipped with a large backlit display, speakerphone, big buttons keypad for ease of use. The Line-power mode ensures communications using the corded handset during any power outage.
- Charge your cell phones - With 2 built-in USB ports on the base lets you charge two cell phones at the same time, all the while allowing you to use any of the phone system handsets to make or receive calls from anywhere in the home
Top five virtual landline providers to consider
This is a shortlist, not a tested ranking. Published information is more detailed for the first three providers; the available information for Google Voice and Quo is less complete, so verify their current plans and features directly.
1. Grasshopper: a business number on devices you already use
Grasshopper is a candidate for an owner who wants to separate business calls from personal communications without adding phone hardware. Its official page describes local, toll-free, and vanity-number options, number porting, desktop and mobile apps, and use without extra phone hardware. The homepage lists plans starting at $14 per month and unlimited users; confirm current plan terms and pricing on Grasshopper’s official site.
Rank #2
- Adjustable Audio Levels: The volume of the headset and ringer are adjustable for customized sound preferences, while the handset and speakerphone maintain fixed volume levels
- Caller ID and Display Features: Caller ID allows you to properly route calls by displaying the phone number; 5 levels of large display contrast adjustable for easy viewing of number, time and date; Audio output interface to record business calls for training or other purposes
- Comprehensive Memory and Call Management: 62 groups of incoming calls memory and 16 groups of outgoing calls memory; 5 groups 1-touch speed dial memories and 10 groups 2-touch speed dial memories; 5 area code filter to block nuisance calls; Mute function to silence the caller when you need to talk with others
- Multiple Answering Methods: 3 methods of answering calls including receiver, headset and hands-free key to customize your setup and maximize efficiency in your work area; Ensure your phone is on the correct answering status by pressing the headset button to adjust as needed
- Professional Business Applications: This landline telephone with headset is designed for call center operations, telemarketing, telephone counseling services, insurance companies, hospitals, banks, and telecom operators to enhance workplace communication efficiency
Before choosing it, confirm that the call handling and team features in the current plan are sufficient. The published information cited here supports the business-number, app, forwarding-oriented use case, but does not establish every feature a larger office might require.
2. Ooma Office: tiered plans with team calling features
Ooma Office is positioned as a broader small-business phone system. Its virtual-number page lists Essentials at $19.95, Pro at $24.95, and Pro Plus at $29.95 per user per month. The page describes features including a virtual receptionist, ring groups, a toll-free number, digital fax, and a mobile app; it also explains transferring an existing number. Prices exclude applicable taxes and fees. See Ooma’s virtual-number page for the current plan details.
Rank #3
- ◆ Upgraded Version with Binaural Headset – This headset telephone is the upgraded version of model HA0098. The corded telephone dialpad comes with a Binaural Headset, which is more clear to hear and comfortable to wear.
- ◆ Noise Cancellation Microphone -- Equipped with noise canceling microphone, AGPtEK phone with headset can increase the voice clarity for superior high quality sound and screen 90% background noise so as to perfectly and truly present the sweet voice of the telephone operator.
- ◆ Easy to Setup --Everything included of this call center phone and headset, so you can just plug into the wall telephone port and you are ready to make and receive phone calls.
- ◆ FSK/DTMF Caller ID Display -- The dialer can ring or silent when receive incoming calls as well the phone number will be displayed.
- ◆ How to Power the Phone -- Use the cord included to connect the dial pad with your on-service home phone line port. When making a call, you need to press the on/off button on the dial pad.
Because the listed prices are per user, multiply the applicable plan price by the number of users before comparing it with services priced differently. Confirm which features are included in the plan you intend to buy.
3. RingCentral RingEX: individual user numbers and add-on numbers
RingCentral’s RingEX page says its Core plan starts at $20 per user per month when billed annually, with a dedicated business number for each user. It lists additional local or toll-free numbers at $4.99 per month and says vanity-number setup has a one-time fee. The page was updated August 10, 2026, and identifies Ben Wu, Senior Manager, Product Marketing, as author and John Smith, Director, Content and Research, as reviewer. Check RingCentral’s plans and pricing page for the current price, billing conditions, and vanity-number fee.
Rank #4
- Crystal Clear Chat: Specially designed RJ9 phone headset work for Cisco phones providing high-definition and crystal-clear communication, and noise cancelling microphone blocks out unwanted background noise and pick up loud and clear sound which makes you feel that you are having a face to face conversation. What's more, single earpiece headset can be worn on either side and you can still communicate with your colleague while wearing it
- Productivity and Extended Comfort: Call center telephone headset with microphone allows you to work efficiently and comfortably. You can concentrate on the conversation while working on the computer during conference calls. With MKJ phone headset for Cisco phone, you don't need to cradle the phone handset between the head and shoulder which caused pain in the neck. Adjustable headband will fit all sizes head and the soft ear cushion ensures added comfort even for long-time wearing
- Great Durability: High-end materials and durable design ensure the wired headphones with microphone withstand the constant demands of all-day use in busy environments. The built-in reinforced cord will protect the headset against office chair wheels, and sharp objects on daily use. Stainless steel headband, superior quality speaker and noise cancelling microphone, and reliable plastic parts make this headset durable enough even for busy environment
- Hearing Protection: MKJ telephone headset for Cisco phones corded RJ9 with built-in hearing protection circuit will provide users with safe and comfortable audio experience. It protects you from long term daily sudden sound burst, any sound above 118db is filtered out. It is suitable for those who takes a large volume of call every day, including call center agent, customer service, telemarketing workers etc
- RJ9 Headset Compatibility: This noise-canceling Cisco headphones for work allow you to deal with other tasks during calls, and it works with most Cisco phones with RJ9 headset port, such as 6921, 6941, 6945, 6961, 7821, 7841, 7861, 7931G, 7940, 7940G, 7941, 7941G, 7942G, 7945, 7945G, 7960, 7960G, 7961, 7961G, 7962G, 7965G, 7970, 7970G, 7971G, 7975G, 7985G, 8811, 8841, 8845, 8851, 8861, 8865 and 8900, 8941, 8945, 8961, 9951, 9971
This structure may suit a business comparing direct numbers for multiple employees with the option to add numbers. Account for annual billing and any add-on or setup costs when estimating the total; the stated starting price is not a complete quote for every configuration.
4. Google Voice for Google Workspace: consider it if your business uses Workspace
Google’s official Workspace Voice page confirms a business voice product. The published details available for this comparison do not establish enough plan or pricing information to rank it against the other options or claim specific feature differences. Review the current plans, availability, and features on Google Workspace Voice before deciding.
Best Value
- WIDE COMPATIBILITY: MAIRDI telephone headset includes RJ9 jack and 3.5mm jack, allowing one office headset for multiple devices. With quick disconnet plug, you can switch between landline deskphones, cell phone, PC laptop and more. Please check in Product Description or contact us freely for compatibility guide of this wired headset.
- OUTSTANDING SOUND QUALITY: Phone headset with HD audio sound and voice lets you have lifelike, vibrant conversations.You can hear music and conversations with complete clarity. All tones, from high to low and everything in between, sound full and natural. Corded business headset with noise-cancelling microphones reduce unwanted background noise and are ideal in noisy work environments.
- ALL-DAY COMFORT: MAIRDI call center headset comes with large size soft leatherette ear cushions for super comfort wear. Adjustable headbands for different head sizes and 330° rotatable microphone boom enable you to find perfect fit with this communication headset.
- BUILT TO LAST: Most durable RJ9 headset with stainless headband, quality plastics and thoughtful design make it very tough. Reinforced Kevlar cord is built with the binaural headset to withstand demanding environment and is protected against office chair wheels, sharp objects and daily use.
- ERGONOMIC DESIGN: This customer service headset has a quick disconnect plug (compatible with Jabra headset). You can leave desk while on call. Hearing technology removes sudden loud sounds or tones before they reach your ears.This keeps the sound level in the safe range and protects the user against sudden high peaks in volume.
5. Quo: a shared business phone candidate formerly known as OpenPhone
Quo is another candidate to investigate if shared business calling and messaging matter. Its current pricing page is available, but the plan and price details have not been established here. A March 10, 2026 TechRadar review describes Quo as a business phone platform with shared calling and messaging and notes its former OpenPhone name. Check Quo’s current product naming and plan details on its pricing page before purchase.
Independent reader supportYour contribution helps us test, update, and keep practical guides available for everyone.How to choose a service for your business
Work out the real cost for your team
Compare each provider at the number of users you will actually have, using the same billing period where possible. Include per-user charges, extra numbers, one-time fees, taxes, and mandatory fees. A low starting price can be misleading if your setup needs several users or add-ons.
Match numbers and call routing to the way you work
Decide whether callers should reach one shared number, individual employees, or both. Check for the specific routing tools you need, such as forwarding, extensions, ring groups, business hours, receptionist or IVR, voicemail, and call queues. Do not assume every plan includes all of these.
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If customers text your business, verify whether business SMS or MMS is supported and how messages are shared or separated among team members. Confirm whether staff can use mobile and desktop apps, whether desk phones are supported if you need them, and whether the service integrates with the tools your business relies on. Also check any requirements for analytics, fax, international calling, or emergency calling.
Plan number selection and porting
Check what local, toll-free, or vanity numbers are available in your area, whether a number can be ported from your current provider, and whether porting or vanity-number setup has conditions or fees. If keeping an existing number is essential, get confirmation for that number and your location before switching.
Quick Recap
Which option fits which business?
- Solo owner using existing devices: Grasshopper’s stated focus on a separate business number, apps, and no additional phone hardware makes it a relevant starting point. Check that its current call features match your needs.
- Small office that needs team calling tools: Ooma Office publishes tiered per-user plans and features such as a virtual receptionist and ring groups. Verify plan inclusion and calculate the cost for everyone who needs access.
- Team considering direct numbers for employees: RingCentral states that each user gets a dedicated business number on Core and lists add-on local and toll-free numbers. Compare the annual-billing starting price and additional costs with your number requirements.
- Business already evaluating Google Workspace: Google Voice is a business product to assess, but confirm current plan, pricing, and feature details directly rather than assuming they match your Workspace setup.
- Team interested in shared calling and messaging: Quo is worth checking, but confirm current branding, plans, prices, and capabilities on its own site before comparing it with better-documented options.
Questions to settle before switching
- What is the complete monthly and annual cost for my exact user count and number configuration?
- Can I keep my existing business number, and what is the provider’s porting process?
- Which call-routing, voicemail, business-hours, and messaging features are included in the plan I would buy?
- Can staff use the service on their existing phones and computers, and do we need desk-phone support?
- Does the service meet our integration, international calling, fax, analytics, and emergency-calling requirements?
Product prices and availability are accurate as of the date/time indicated and are subject to change. Any price and availability information displayed on Amazon at the time of purchase will apply.
