The Tool Desk
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Choose who should handle the callback
VICIdial distinguishes callbacks by recipient, not just by time. The agent marks a call for callback and chooses between an agent-specific callback and one available to the campaign.
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| Callback type | Who can handle it | How it becomes available | Campaign conditions |
|---|---|---|---|
USERONLY |
The agent assigned to the callback | The assigned agent retrieves it through callback controls when it is available. Exact behavior depends on the installed version and configuration. | It is agent-specific; legacy process documentation describes it as separate from ordinary campaign-hopper dialing. |
ANYONE |
An eligible agent in the campaign | After the scheduled time, it may return as CALLBK for campaign dialing. |
The campaign must allow CALLBK, and the lead’s list must be active. |
These names describe the intended callback scope. They do not override campaign status eligibility, list activation, or agent permissions.
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VICIdial source comments identify two agent options: scheduled_callbacks, which allows an agent to choose scheduled callbacks, and agentonly_callbacks, which allows the agent to choose agent-only scheduled callbacks. Confirm that the corresponding settings and permissions are enabled for the relevant user in your installation; labels and defaults can vary by release or local configuration.
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An older Quality Control manual gives the user-setting path as VICIdial Administration → Users → (choose user) → Agent-Only Callbacks. That manual describes a QC workflow and also mentions Agent Call Manual in that context. Do not assume that QC-specific requirement applies to every ordinary scheduled callback workflow.
Schedule a callback from the agent interface
- Disposition the call as
CALLBK. This is VICIdial’s callback status for scheduled and non-scheduled callbacks. - Set the callback date and time. The callback process document describes a popup for choosing these values. Its documented calendar and half-hour time choices are historical interface details, not a guarantee of what a current installation displays.
- Choose whether the callback is agent-only. Selecting the agent-only option makes it a
USERONLYcallback assigned to that agent. Leaving it unchecked makes it anANYONEcallback. - Save or submit the disposition. Confirm the result using the callback controls or campaign behavior available in your deployed version.
The callback process document is legacy documentation. It describes agent-only callbacks becoming selectable through a callback control when the agent is paused and eligible leads are available, but current button placement, retrieval behavior, and timing must be checked locally.
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Check campaign and list settings for ANYONE callbacks
An ANYONE callback does not necessarily dial as soon as its scheduled time passes. In the documented process, the lead is held until its callback time and then becomes available with status CALLBK. Campaign dialing can pick it up only when that status is selected for the campaign and the list containing the lead remains active.
- Confirm that
CALLBKis among the campaign’s selected dial statuses. - Confirm that the lead’s list is active.
- Verify that the callback is actually
ANYONE, not aUSERONLYcallback assigned to a particular agent.
The official status reference defines CBHOLD as a scheduled ANYONE callback that has not reached its trigger, or an agent-only callback. Thus, seeing CBHOLD before the scheduled time can be consistent with a pending callback; it does not by itself mean the campaign will dial the lead. The process documentation describing when the status changes is legacy behavior, so verify the current release and configuration.
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Use the API when scheduling callbacks programmatically
The VICIdial NON-AGENT API documentation describes callback creation and update fields. Callback creation requires campaign_id. The documented callback fields include:
callback:Y,N, orREMOVEfor callback updates.callback_datetime: a value inYYYY-MM-DD+HH:MM:SSformat orNOW.callback_type:USERONLYorANYONE.callback_user: the assigned user for aUSERONLYcallback.callback_comments: optional callback notes.
The documentation describes CALLBK as the callback status and the lead’s list status being set to CBHOLD to hold it. API operations involving lead changes document modify_leads and user-level restrictions; check the specific function’s permission requirements and the documentation for your deployed version rather than assuming one permission covers all callback operations.
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Troubleshoot a callback that does not appear in campaign dialing
- It is still before the callback time: a scheduled
ANYONEcallback may remain held until its trigger. - The callback is
USERONLY: it is reserved for its assigned agent rather than being an ordinary campaign callback. - The campaign excludes
CALLBK: add the status to the campaign’s eligible dial statuses if campaign dialing should handle these callbacks. - The list is inactive: an inactive lead list prevents the documented campaign return path.
- The agent cannot select the intended option: review the user’s scheduled-callback and agent-only callback settings and applicable permissions.
- The observed screen or timing differs: callback UI details and processing intervals are version- and installation-dependent; confirm them against the deployed VICIdial release and local configuration.
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