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The Complete Guide to PDFs in iTunes—and What to Use Now

Apple Books is where you read and mark up PDFs. Learn when to use Finder, iTunes, Apple Devices, or iCloud and AirDrop to move them.
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Apple Books is the place to read and annotate PDFs on an iPhone or iPad; iTunes is only part of the transfer story. On a Mac running macOS Catalina or later, use Finder for device syncing. On Windows 10 or later, Apple’s file-sharing instructions use the Apple Devices app. The right steps depend on whether you want to open a PDF in Books, sync it from a computer, or copy it into another app.

Open a PDF in Apple Books on iPhone or iPad

  1. Open the PDF attachment or file in Mail, Messages, or another app.
  2. Tap the Share button, then choose Books from the available apps. Button placement and labels can vary by device and operating-system version.
  3. Open the PDF from your Books library. Apple’s guides cover iPhone and iPad.

In Books, you can use the Share options to send or print a PDF, and Markup tools to annotate it. Apple Books is not available in every country or region.

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Choose the right computer workflow

“Add a PDF to iTunes” can mean different things. Reading in Books, syncing books from a computer, and copying a document into a third-party app are separate workflows.

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Computer and task Use What it does
Mac with macOS Catalina or later; sync content to an iPhone, iPad, or iPod touch Finder Apple directs users to Finder for device syncing, including books. Its experience is similar to iTunes syncing on earlier macOS versions. See Apple’s Finder syncing guide.
Mac with macOS Mojave or earlier; sync content iTunes Apple’s guidance says to use iTunes on these macOS versions. See Apple’s syncing instructions.
Windows 10 or later; share files with an app on a device Apple Devices Apple’s current file-sharing guidance directs Windows 10-or-later users to Apple Devices. See Apple’s file-sharing instructions.
Older supported Windows configuration; share files with an app iTunes Use File Sharing for apps that support it; this is not a general method for adding PDFs to Apple Books. See Apple’s file-sharing instructions.

Sync a PDF or book from a computer

For a Mac on macOS Catalina or later, connect the device and use Finder’s device-sync controls. Apple describes this as the current Mac route for syncing content, including books, with an iPhone, iPad, or iPod touch. The precise controls can vary with the operating-system version; follow Apple’s Finder sync guide.

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On macOS Mojave or earlier, iTunes remains the applicable sync tool. Apple also says iTunes syncing applies on a PC, but Windows file-sharing instructions now distinguish the Apple Devices app on Windows 10 or later. Check the task and Windows version rather than assuming every iTunes feature has moved to one replacement. See Apple’s sync guidance and file-sharing guidance.

Use File Sharing only for apps that support it

File Sharing is for moving documents into or out of a compatible app, not for adding a PDF to the Apple Books library. Apple’s iTunes instructions describe selecting an app in the File Sharing area and adding files to that app’s Documents list. Only use file types supported by the selected app.

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  1. Open the appropriate computer app: Finder on macOS Catalina or later, Apple Devices on Windows 10 or later, or iTunes on older supported configurations.
  2. Select the connected device and locate its File Sharing area.
  3. Select the destination app, then add the PDF to its Documents list if that app supports the file.

For platform-specific steps and current labels, consult Apple’s file-sharing guide and Finder file-sharing guide.

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Transfer without computer syncing

Apple also lists iCloud Drive and AirDrop as ways to transfer or access documents. They can avoid a wired computer-sync workflow, but they are not the same as syncing a device’s content through Finder or iTunes. Use Apple’s Finder file-sharing guidance for its listed alternatives.

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Keep Books content in sync across Apple devices

To access Books content across devices, sign in to the same Apple Account on each one and enable Books in iCloud, including the Books controls for the library or Home and iCloud Drive where applicable. Apple gives different settings paths for iOS and iPadOS 17 or earlier, iOS and iPadOS 18 or later, and different macOS releases, so use the version-specific directions in Set up iCloud for Apple Books on all your devices instead of relying on one universal menu path.

With the applicable syncing controls enabled, Books can keep reading position, bookmarks, notes, highlights, library, and collections available across devices. This is cloud-based Books syncing, not a requirement for opening a PDF stored locally on one device.

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Product prices and availability are accurate as of the date/time indicated and are subject to change. Any price and availability information displayed on Amazon at the time of purchase will apply.

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