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One free scan finds every outdated or missing driver and matches the right update for your exact hardware.Free scan · exact hardware matchUse this editable spreadsheet time log to record work by date, task or project, start and end time, break, calculated hours, and notes. Choose a daily, weekly, biweekly, monthly, or project layout to match your reporting cycle, then check the formulas and time-entry format before relying on the totals. The template is a recordkeeping aid—not a guarantee of payroll or legal compliance.
Download the spreadsheet time-tracking template
Copy this table into Excel or Google Sheets, then add rows for each work period. Keep start time, end time, break, and calculated hours distinct so it is clear which values are entered and which are calculated.
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| Date | Employee or name | Project or task | Start time | End time | Break (minutes) | Hours worked (calculated) | Notes |
|---|---|---|---|---|---|---|---|
| 2026-10-05 | Jordan Lee | Website updates | 9:00 AM | 12:30 PM | 15 | 3.25 | Content revisions |
| 2026-10-05 | Jordan Lee | Team meeting | 1:00 PM | 2:00 PM | 0 | 1.00 | Weekly planning |
The sample rows illustrate the layout only; the hours shown are examples, not spreadsheet formulas. Add a total for the reporting period if useful. For payroll or billing, add only the fields you need, such as regular and overtime hours, leave categories, hourly or billable rate, client, approval, or invoice details.
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Choose a layout that fits how you report time
| Layout | Best suited to | What to consider |
|---|---|---|
| Daily | Short logs or work that needs close day-by-day review | Useful for detailed task entries; use a weekly or period total if you also need summary reporting. |
| Weekly | Weekly reviews or timesheet submission | Groups work into a week and makes daily entries easy to scan. |
| Biweekly | Two-week pay or reporting periods | Keep the start and end dates of the period clear; review totals across both weeks. |
| Monthly | Month-level reporting or project summaries | Can make a long sheet; organize dates and totals so entries remain easy to review. |
| Project-based | Allocating time across projects or tasks | Include project or client codes and mark billable time where needed. |
Smartsheet’s Google Sheets timesheet templates cover daily through monthly and project-oriented examples, including regular, overtime, holiday, sick, and other hours, totals, rates, and approval signatures. Toggl’s timesheet templates include employee and project formats as well as total and billable hours and estimated-versus-actual comparisons. These examples can help you decide which fields and period suit your workflow.
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Set up time entries and verify calculations
Choose a consistent time format
Enter times consistently using AM/PM, such as 3:45 PM, or 24-hour time, such as 15:45. Vertex42’s Time Log Template says Excel can assume AM when AM/PM is omitted. Its break field is entered in minutes and subtracted from the time between start and end.
Check the spreadsheet’s formulas against real entries
Before using calculated totals, inspect the formulas and test representative rows. Check that the break is subtracted once, totals include the intended dates, and rounding behaves as expected. Also test overnight shifts and entries that cross midnight: a basic same-day subtraction may not produce the intended result. Spreadsheet locale and time formats can affect how entries are interpreted. There is no single formula established here as suitable for every schedule, spreadsheet, or overtime policy.
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Keep input and calculated fields unambiguous
Do not ask people to enter both start/end times and a separate duration unless the duration field is clearly identified as calculated or has a specific purpose. If you need a manual duration-only log, label it as such and avoid treating it as a duplicate of calculated hours.
Adapt the sheet for payroll, billing, or project costing
For employee or payroll records
Depending on your process, add employee name, regular and overtime hours, leave categories, pay rate, submission date, and employee or manager approval. Smartsheet’s examples show how categories, daily and weekly totals, rates, and approval signatures can be arranged. A template does not establish that the resulting record meets every applicable legal requirement.
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For U.S. federal recordkeeping, start with the Department of Labor’s Fact Sheet #21 on FLSA recordkeeping, and check current state and local requirements for the place where the work is performed. Do not assume that using this generic spreadsheet alone makes an employer compliant.
For client billing or project costing
Include a client or project code, task description, billable status, and any rate or billing detail needed for review. Vertex42 describes adapting its log for an invoice and submitting it in print or PDF form. For a team, define who enters time, who reviews it, and how corrections are made; approval fields can support that workflow.
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When a spreadsheet is not enough
A spreadsheet works as a manual log unless you add formulas or integrations that automate parts of the process. If you need automatic time capture, team reporting, or project-level reports, compare that manual workflow with a dedicated tool. Toggl presents its software as an alternative to its downloadable timesheet templates for automated tracking and reporting; choose based on the features and process your team needs.
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Related templates and formats
- ClickTime’s monthly timesheet template is described as available in Excel, Google Sheets, and PDF formats, with suggested fields and setup guidance.
- Smartsheet’s work log templates show daily and weekly work-log fields and spreadsheet workflows.
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