There is no universal winner. Choose Kantata OX—the current product associated with the legacy Mavenlink name—if you run a professional-services business and need project delivery tied to staffing, time and expenses, forecasts, and project financials. Choose Smartsheet if your priority is configurable project and workflow management across teams, with planning views, dashboards, automation, and collaboration integrations.
Kantata says Mavenlink merged with Kimble Applications to create Kantata Professional Services Automation, and identifies Mavenlink as Kantata OX. Kantata’s Mavenlink page is the clearest starting point for readers looking for the product under its former name.
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What is the difference between Kantata OX and Smartsheet?
The main difference is the work each product is built to coordinate. Kantata OX is positioned as professional services automation (PSA): a system for connecting client-project delivery with resource allocation, time and expenses, forecasting, and financial oversight. Smartsheet is a configurable work-management platform for planning and tracking projects and workflows across functions.
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Kantata describes OX in terms of resource management, financial management, business intelligence, project management, team collaboration, and integrations or workflows. Its hosted-service specification describes PSA functions such as assigning resources to services projects, tracking time and expenses, supporting project accounting or accounting integrations, and monitoring portfolio performance, risk, and profitability. These are vendor descriptions, not proof that every organization will find the product suitable.
#1 Best Overall
- Easily Stay On Track & Make The Most of Your Time: ZICOTOs’ daily planner makes it easier than ever for you to stay organized, reduce stress & enjoy more free time! Arrange your schedule, priorities, to do’s and jot down plans & ideas on the daily notes section
- Smartly Plan Ahead & Boost Your Productivity: Absolutely clever & efficient! With the planner notebook you can break down your daily tasks into half-hourly focus blocks and map out priorities & follow-up duties to keep your day on track and enhance productivity
- Plenty Of Space For Efficient Planning: Stay focused & manage your time wisely! The 9.3x6.3” (inner pages) work planner & organizer notebook offers ample space for 80 days of life-changing planning with each day being spread across 2 pages - set yourself up for purposeful days
- Now Is The Best Time To Start: The daily planner is undated so you can start to add structure to your schedule and cultivate new planning habits right away! Beat procrastination, boost happiness & make each day count with the hourly planner
- Adds Beauty To Daily Planning: A gorgeous champagne pink cover, chic gold foil letters, a golden ring wire and a clean, easy-to-use layout - enjoy the gorgeous and modern minimalist design of the undated daily planner!
Smartsheet’s project-management page lists Gantt, Kanban, Card, and Grid views; task relationships, milestones, critical paths, project resource and budget management, dashboards and reporting, workflow automation, and ways to scale projects into programs and portfolios. Check the proposed subscription before assuming a particular feature is included.
Which product is better for your organization?
| Need | Likely fit | What to verify |
|---|---|---|
| Client-services delivery with billable time, expenses, resource assignments, forecasting, and financial oversight | Kantata OX | Confirm the required workflows, modules, and integrations in a demo. |
| Cross-functional project tracking, adaptable plans, dashboards, and automated workflows | Smartsheet | Confirm the capabilities and limits in the specific plan being quoted. |
| Project data must exchange with existing finance or CRM systems | Depends on your software stack | Check connector availability, supported records, data mappings, sync direction, and configuration costs. |
| Lowest total cost | Not established by public pricing information reviewed | Compare scoped written quotes, including implementation, administration, training, add-ons, integrations, and migration. |
Choose Kantata OX for services operations
Kantata OX is the stronger candidate when project work is inseparable from who is assigned to it, how much time and expense is recorded, and whether delivery is meeting financial expectations. Kantata positions OX for services organizations, including high-growth firms; treat that as the vendor’s target-market description, not an independent suitability finding.
Rank #2
- Half Meeting Half Note: 1.MEETING PLANNING: Date, Location, Topic & Attendees 2.MEETING MINUTES: Agenda, Quick Notes & Other 3.NOTES AREA: Lined Page 4.ACTION ITEMS: Action Steps, Person, Due Date & Check Box 5.NEXT MEETING: Date, Time & Location 6.INDEX PAGE: Date, Title, Page Number, which will help create more effective meetings and good results.
- Premium Quality Notebook for Work: Golden spiral binding is sturdy and flexible, with easy-to-turn pages. Hot-stamped cover is water-resistant and not easy to bend. Bonus Bookmark and Pockets. Perfectly hold up well to frequent transfers in and out of backpacks, briefcases, and cars.
- Fight Ink-bleeding & Great Size: The high-end 100gsm paper could prevent ink bleeding through or feathering, handle double-sided writing and most daily use pens pretty well. The office/business work notebook measures 7.5"x 10"(similar to B5 size), Generous size provides ample space to jot down your meeting notes.
- Each 160 Pages Per Book: Provide ample space for note taking & planning and with the date section at the top for tracking them. With 160 pages for meeting minutes, the manager notebook will cover more than half a year, even in daily use. Also provides index pages for organizing this office planner.
- Better Tool Drives Better Meetings: The hassle of organizing the chaotic meeting notes VS this professional meeting notebook. Definitely a step up! Everything is neatly zoned on each page makes it a breeze to fill them out and ensure all you need are accounted for.
Choose Smartsheet for adaptable work coordination
Smartsheet is the stronger candidate when teams need to shape project plans and workflows around different departments or processes. Its listed views, reporting, automation, and portfolio capabilities make it worth evaluating for cross-functional coordination. The feature list alone does not establish whether its resource planning, governance, or project-financial functions meet your requirements.
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Run the same representative workflow in each product rather than relying on feature lists. Use the evaluation to test the work your team actually performs, including exceptions and approvals.
Rank #3
- Stay Organized with Ease: Our To Do List Notepad provides multiple sections with plenty of space to jot down all of your important tasks.A versatile office supply perfect for daily task management, helping you keep track of everything that needs to be done and prioritize effectively.
- Achieve Your Productivity Goals: Begin each day on a positive note, reminding you of your potential, strength, and the significance of staying focused on your goals. Our Daily Checklist Notepad is the ultimate tool to streamline your daily planning and elevate your productivity. With a clear and concise overview of your tasks, you can effortlessly prioritize what truly matters and make consistent strides towards achieving your goals.
- Reliable and Stylish: Our to do list planner combines functionality with durability. With a transparent PP cover, the inner pages are well-protected from dirt and wear. Additionally, the back cover is crafted with thick paperboard, offering a stable surface for your writing needs. Each notepad includes 52 pages of high-quality, 100gsm paper, which is thick and non-bleeding, resulting in a smooth and enjoyable writing experience.
- Versatile Use: This daily checklist notepad, suitable for teacher supplies and a wide range of applications, proves invaluable in various settings including work, school, and home. Whether you need to organize your daily tasks, plan a project, or create a grocery list, this notepad serves as the ideal tool. Its compact size ensures easy portability, allowing you to conveniently carry it with you throughout your day.
- Perfect Present for Anyone: Our Daily To-Do List Notepad is the perfect present for those who value organization and productivity. With its stylish design and versatility, this office desk accessory is also a practical addition to school supplies. Suitable for students, professionals, and homemakers alike, it helps keep tasks and priorities in check effortlessly.
- For a services firm: Start with a new engagement estimate, then test staffing, time entry, expense approval, budget monitoring, and the handoff to billing.
- For cross-functional work: Test work intake, task dependencies, approvals, status reporting, and a portfolio dashboard.
- Score the same criteria in both demos: business-model fit, resource and financial depth, workflow flexibility and adoption, integration and migration needs, and total cost of ownership.
- Validate the proposed scope: Ask which features, connectors, setup services, and support are included in the quote, and what would cost extra.
These scenarios are evaluation suggestions, not reports of comparative product testing.
Independent reader supportYour contribution helps us test, update, and keep practical guides available for everyone.Pricing and integrations: what to verify
Pricing
Kantata does not publish a standard price in the reviewed pricing material. It says pricing is tailored to company size, goals, and how a team works, and directs prospects to discuss their needs with a PSA advisor. Request a quote for your region and scope; do not assume a per-seat rate or that modules, integrations, implementation, or support are included.
Rank #4
- Ultimate To Do List with Multiple Sections: A to do list lover’s dream, our notepad offers multiple sections with ample space to write all your important tasks so you can organize and track your tasks better than with a regular list. Each page has a to do list as well as sections for top priorities, for tomorrow, and appointments/calls, making it easy to prioritize and stay organized. Say goodbye to feeling overwhelmed and hello to a more organized and productive you!
- Minimalist Design to Boost Productivity: Experience the perfect balance of minimalist and functional design with our daily to-do list notepad. Each notepad measures 6.5” x 9.8” and has 60 sheets, so there is enough space to write down everything you need to do. Featuring a minimalist black and white design and premium materials, our notepad is the perfect tool to keep you on track and motivated throughout the day!
- Spiral Bound with Protective Cover: Our twin spiral-bound notepad lets you start a new page while keeping old ones for reference. It makes it easy to flip through your to-do list. When you're done, do you want to remove your lists? No issue! They can be torn out as necessary. When you're on the go, the plastic cover on our notepad protects the pages from spills, scratches, and tears. Even better, the cover is see-through so you can quickly glance at your to-do list page as you go about your day.
- Premium, non-bleed pages: No more frustrations about pens or markers bleeding through flimsy paper! Our notepad is made with premium non-bleed 100 gsm paper to give you the best writing experience. Unlike with our competitors, these pages won’t bleed onto the next one, even if you write with a permanent marker.
- Sturdy Backing for Writing Anywhere: Our notepad is made with a thick backing that provides a sturdy surface for writing anytime, so you can take it on the go and never miss an important task again. Whether you're at home, in the office, or on the go, you'll always be able to capture your thoughts and stay on top of your daily routine.
The available public information does not establish a like-for-like total price for Kantata OX and Smartsheet. A fair cost comparison requires written proposals with the same user counts, required capabilities, services, and contract assumptions.
Integrations
Kantata’s M-Bridge article, updated March 7, 2025, lists prebuilt configurations for NetSuite, Slack, Xero, HubSpot, Jira, Concur, Expensify, and Intacct. It also describes API and flat-file options for importing or exporting many Kantata OX records, and says configuration and pricing should be discussed with Customer Success or an Account Executive. Because connector details can change, verify current availability and the records, sync direction, frequency, and cost for the exact integration you need. Read Kantata’s M-Bridge article.
Best Value
- Easily Stay On Track & Make The Most Of Your Time: ZICOTOs’ daily planner makes it easier than ever for you to stay organized, reduce stress & enjoy more free time! Arrange your schedule, priorities, to do’s and jot down plans & ideas on the daily notes section
- Smartly Plan Ahead & Boost Your Productivity: Absolutely clever & efficient! With the to do list notebook / notepad you can break down your daily tasks into half-hourly focus blocks and map out priorities & follow-up duties to keep your day on track and enhance productivity
- Plenty Of Space For Efficient Planning: Stay focused & manage your time wisely! The 8.4x6.1” work planner & organizer notebook offers ample space for 105 days of life-changing planning with each day being spread across 2 pages - set yourself up for purposeful days
- Now Is The Best Time To Start: The daily planner is undated so you can start to add structure to your schedule and cultivate new planning habits right away! Beat procrastination, boost happiness & make each day count with the hourly planner
- Adds Beauty To Daily Planning: A luxury sage hard cover, chic golden letters, a gold ring wire and a clean, easy-to-use layout, elastic band - enjoy the lovely and modern design of the undated daily planner!
Smartsheet names Slack, Google Workspace, Jira, and Microsoft Teams among its out-of-the-box integrations. Confirm availability and any limits for the subscription and region under consideration on its project-management page.
Is Mavenlink still available, and is it now Kantata?
The name Mavenlink remains relevant when searching for the product, but Kantata’s vendor page says Mavenlink merged with Kimble Applications to create Kantata Professional Services Automation and identifies Mavenlink as Kantata OX. Use Kantata OX when discussing the current product, and ask Kantata to confirm the product, package, and support terms in any proposal.
What the available evidence does not settle
The official materials cited here do not provide a comparable total price or an independent head-to-head performance result. They also do not establish that one product produces better outcomes for every buyer. Vendor positioning and feature descriptions can help you decide what to test, but they are not comparative proof.
Quick Recap
Product prices and availability are accurate as of the date/time indicated and are subject to change. Any price and availability information displayed on Amazon at the time of purchase will apply.
