Before you share or act on an AI-generated answer at work, trace its important claims to the original material, independently check consequential details, and restore any missing context. If a claim cannot be traced or confirmed, remove it or label it clearly as unconfirmed. A polished answer is not proof that it is accurate.
Start with the source material
Compare the AI’s answer with the files, notes, messages, data, or other material it was meant to summarize. For each important statement or recommendation, ask: where does this appear in the source, and does the source support the answer’s wording?
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Watch for ideas blended together, changed meaning, assumptions presented as facts, or certainty stronger than the source allows. Microsoft Support advises: “If a statement can’t be traced to a source, treat it as unconfirmed until verified.” Microsoft’s Copilot validation guidance offers a useful review structure, though it is written for Copilot output rather than as a standard for every AI product.
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Prioritize claims whose error could change a decision, create a commitment, or mislead a colleague or customer. Check names, dates, figures, budgets, owners, approvals, scope, and recommendations against authoritative records or trusted sources. A summary may be broadly useful while getting one critical detail wrong.
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Do not treat a second answer from the same AI system as independent confirmation. An assistant can help you identify possible gaps or challenge an argument, but consequential claims still need to be checked against reliable source material.
Restore context the answer may have left out
A correct sentence can still mislead when it is separated from its conditions. Look for omitted caveats, dependencies, risks, exceptions, and assumptions. Ask whether the intended reader has enough background to understand who owns the work, what the timeline is, which stakeholders are involved, and where the recommendation does—and does not—apply.
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Microsoft’s guidance on diagnosing missing context in Copilot output can help frame this check. For a decision brief, also compare the answer with the underlying discussion and confirm that it has not turned an estimate into a fact or a discussion into an approved decision. Microsoft’s decision-brief guidance addresses that review scenario.
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Check freshness, audience, and exceptions
Confirm that time-sensitive information still reflects the current state. Then test the answer against a different audience, an exception case, or a changed condition: would its conclusion still hold? Resolve conflicting, ambiguous, outdated, or placeholder details before sharing. If the answer depends on a specific assumption, state that assumption rather than presenting the conclusion as universal.
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Match the review to the risk
A quick personal check may be enough for a low-consequence internal note whose claims are easy to trace. Use a more deliberate review when an error could affect a customer, leadership decision, approval, or difficult-to-reverse action. Consider these factors:
- Consequence: What could happen if the answer is wrong?
- Traceability: Can you inspect the original material and confirm each key claim?
- Freshness: Could the facts have changed since the material was created?
- Audience: Is this for internal discussion, an external recipient, or someone making a decision?
- Controls: Does policy require an approved tool, privacy review, or human approval?
For a high-impact recommendation or external communication, give the claims and context closer scrutiny instead of relying on fluency or a quick reread.
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Follow workplace policy and protect sensitive information
Use services authorized by your organization, and do not enter confidential or sensitive material into an AI service unless company policy and controls permit it. The same rule applies to public checking tools or a second AI assistant: never paste workplace material into them simply to obtain another opinion. Microsoft’s workplace AI safety tips emphasize following organizational guidance and training.
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Correct unsupported claims, qualify what remains uncertain, or remove it. If a key detail cannot be verified, do not let confident wording disguise that uncertainty. Copilot or another assistant may help you find omissions or stress-test reasoning, but it cannot certify its own correctness. Microsoft Support puts the responsibility plainly: “Using AI doesn’t transfer accountability.” The person sharing the answer remains responsible for deciding whether it is accurate and ready to use.
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