To review a Teams meeting, open its meeting chat or past Calendar event and select Recap or View recap. For AI-generated summaries after the meeting, make sure transcription is enabled: Microsoft says the event must be at least five minutes long and transcribed in a supported language. Intelligent text recaps require Microsoft Copilot or Teams Premium; audio and video recaps require Copilot.
Find a meeting recap and notes
- Open the meeting chat after the event, then select Recap or View recap.
- Alternatively, open the past meeting in Calendar and select View recap.
What appears depends on the meeting and your permissions. A recap may include a recording, transcript, shared files, notes, a custom summary, agenda, or follow-up tasks. See Microsoft’s Recap in Microsoft Teams.
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Enable transcription for an AI summary after the meeting
Microsoft’s Recap guidance states that an AI summary requires a meeting of at least five minutes with a transcript in a supported language. Microsoft recommends recording and transcribing for the best recap experience. If neither transcription nor recording was enabled, post-meeting Copilot in Recap will not be available. Check your organization’s meeting settings and policies if the transcription option is missing or unavailable.
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1Clear out junk files and repair common Windows errors2Fix the driver behind crashes, sound loss and screen glitches3Repair Windows errors before they cause bigger problemsAI-generated text is a draft, not an authoritative record. Microsoft warns that it can be inaccurate, incomplete, or inappropriate. Verify decisions, names, and assigned tasks against the transcript or recording before sharing or acting on them.
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Take collaborative notes during a meeting
Use Notes during the meeting to add an agenda, notes, or tasks. Microsoft’s guide says notes save automatically and can be edited afterward from Calendar or Recap. They are shared meeting material, not private AI output: changes may be visible to everyone invited. Instructions are in Microsoft’s Take meeting notes in Microsoft Teams.
Use Copilot live without recording or transcription
If you need Copilot during a scheduled meeting but do not want a transcript or recording, the organizer can choose Only during the meeting in the event’s meeting options and apply the setting. During the meeting, select Copilot and turn it on. Microsoft says this mode can generate notes and tasks without recording or transcription.
Rank #2
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This is a live-only choice: Copilot will not remain available in the meeting’s Recap tab afterward unless transcription or recording was turned on. Microsoft also cautions that an organization’s Microsoft Purview retention policies may retain Copilot prompts and responses even when recording and transcription are off. See Use Copilot without transcribing or recording.
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- Open the meeting chat and select Recap.
- Select Custom summary.
- Choose a template, or create one by giving the AI instructions or an example.
A useful template asks for decisions, unresolved questions, owners, and due dates. Microsoft says a recurring meeting remembers the template for future occurrences. The meeting still needs a transcript for its AI summary to be available. Review the generated result before circulating it. See Microsoft’s Customize recap summaries in Microsoft Teams.
Rank #3
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- Certified for Microsoft Teams ensures it’s easy to pick-up or answer Teams meetings, calls, messages, and notifications with a single press to the Teams button. Or apply a longer touch to invoke Cortana voice skills.
Choose the recap type and check eligibility
| Recap type | What it provides | Requirements stated by Microsoft |
|---|---|---|
| Intelligent text recap | AI summaries, tasks, mentions, and related text features. | Copilot or Teams Premium; a transcript in a supported language; and at least five minutes of meeting time for an AI summary. See Get started with the Meeting Recaps app and Recap in Microsoft Teams. |
| Audio recap | A podcast-style recap made from transcripts of selected meetings. | Microsoft 365 and Copilot; only transcribed meetings can be included; up to eight meetings can be selected. Microsoft says transcripts expire after 120 days unless the organizer deletes them sooner. See Listen to audio recaps. |
| Video recap | A narrated highlight video. | Copilot; a recorded and transcribed meeting lasting 10 to 90 minutes, according to Microsoft’s support page. Confirm that the feature is available for your tenant and platform, as product support can change. See Video recap in Microsoft Teams. |
These are feature-specific requirements, not a guarantee that every recap option will appear in every organization. License assignment, meeting permissions, organizational policy, and platform support can affect access.
Independent reader supportYour contribution helps us test, update, and keep practical guides available for everyone.Check summaries before relying on them
Compare important claims with the transcript or recording. In particular, confirm who made a decision, whether a proposal was approved, and who owns each follow-up. Share the recap with that context rather than treating generated notes as a verbatim or complete record.
Quick Recap
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Product prices and availability are accurate as of the date/time indicated and are subject to change. Any price and availability information displayed on Amazon at the time of purchase will apply.
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