On a Mac, use ChatGPT Record to capture a meeting, produce a transcript and summary, then ask ChatGPT to turn reviewed notes into an action list. The separate Meetings plugin can suggest action items directly, but it is a beta feature with different plan eligibility. Choose based on what your account offers and whether you want suggestions generated automatically.
Choose between Record and Meetings
| Feature | What it does | Availability in OpenAI’s current help pages | How action items are produced |
|---|---|---|---|
| ChatGPT Record | Transcribes and summarizes meetings, brainstorms, and voice notes. Notes are saved in chat history as a canvas or attached to the recording, depending on how you started. | ChatGPT macOS desktop app; Plus, Enterprise, Edu, Business, and Pro workspaces. | Review the summary and ask ChatGPT to create a project plan, email, or another format. A session is limited to four hours. |
| Meetings plugin | Takes meeting notes and saves personalized summaries with suggested action items in ChatGPT Space. | Beta in the macOS desktop app for Pro and Business. Enterprise access is limited to an alpha group. | Suggestions draw on the transcript, your notes, and relevant context from connected apps you authorized. Review or edit each suggestion before starting it. |
These are distinct features, not two names for the same workflow: Record creates a transcript and summary, while Meetings explicitly presents suggested actions. If Meetings does not appear, confirm that you are in the macOS desktop app, signed in to an eligible plan, and have installed the plugin. On Business, ChatGPT Space and Meetings must also be enabled in the workspace.
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Use Record to capture a meeting and create an action list
- Open a chat in the ChatGPT macOS app and select Record.
- Grant microphone and system-audio permissions if prompted. Record transcribes live; you can pause and resume.
- Select Send to upload the transcript and summary. Once processing finishes, open the notes in the chat. They may appear as a canvas or be attached to the recording, depending on how Record was started.
- Check the transcript and summary against what participants actually said, especially names, dates, decisions, owners, and deadlines.
- Ask ChatGPT for a specific follow-up format. For example: “Extract only actions that were explicitly agreed. For each, list the task, owner, due date if stated, and unresolved questions. Mark missing owners or dates as unspecified.”
OpenAI also gives project plans, emails, and code scaffolds as examples of ways to transform Record notes. Treat the generated result as a draft: the prompt can help distinguish explicit commitments from missing details, but it does not guarantee that every task or owner has been interpreted correctly.
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- In the ChatGPT macOS app, open Plugins, find Meetings, and install it. Complete the onboarding steps.
- Allow microphone and system-audio access. Connecting Google Calendar or Outlook Calendar is optional for manually starting note-taking; a calendar can provide reminders and upcoming-meeting context.
- Tell participants that notes will be taken and obtain their consent before starting. The in-app reminder is visible only to you; it does not notify participants or obtain consent on their behalf.
- Open Meetings and select Take notes. Add your own notes on the meeting page if you want to preserve context, questions, or personal observations. Stop note-taking when finished.
- Review and edit the summary and each suggested action. Start only the actions you want ChatGPT to work on. If you share the page, check its contents and intended audience first.
With your authorization, Meetings can use relevant connected-app context to personalize a summary and suggest follow-ups such as drafting an email or updating a project plan. The notes page is private by default. People you give access to a shared page can see its notes, but not the transcript.
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Check accuracy, permissions, and privacy before relying on notes
Verify consequential details
OpenAI warns: “ChatGPT may make mistakes, including in its transcriptions, so please check important information.” Confirm decisions and assignments with the meeting itself or participants before treating generated notes as a record of agreement.
Make sure both audio sources are available
For Meetings, microphone access captures your voice and nearby speakers; system-audio access captures sound playing on the Mac, including other people in online meetings. If either permission is missing, parts of the conversation may not appear in the transcript. Check both when a call is incomplete.
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Get consent and check local requirements
OpenAI says users are responsible for checking applicable local laws and obtaining appropriate consent before recording others. Requirements vary by location, so do not assume the app’s reminder is sufficient: it is not sent to other participants and does not secure their consent.
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Record audio is used for transcription and then deleted. The transcript and canvas follow the workspace’s conversation-retention settings. If you delete the conversation, the transcript and canvas are removed within 30 days unless legal retention is required. For Free, Plus, or Pro users who have “Improve the model for everyone” enabled, transcripts and canvases may be used to train models; Business, Enterprise, and Edu workspace content is excluded by default.
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When Reference record history is enabled, Record can refer to previous generated notes and transcripts. You can change the setting, while workspace owners can control it for Enterprise, Edu, and Business. Deleted canvases may take a few days to stop being referenced.
Know how Meetings audio and sharing work
Meetings streams microphone and system audio to OpenAI to generate notes. When notes are ready, the audio is deleted from the Mac and OpenAI’s servers. If processing is incomplete or the Mac is offline, audio may remain temporarily on the Mac while it waits for upload or processing.
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Fix common problems
- Record is missing: Update the macOS app and check that you are signed in to a workspace with an eligible plan.
- Record cannot access audio: In macOS, go to System Settings → Privacy & Security → Microphone and Screen & System Audio Recording, then enable ChatGPT.
- Record transcript quality is poor: OpenAI recommends reducing background noise and using a headset. A headset is optional, not a requirement or a guarantee of accuracy.
- Meetings misses part of an online call: Check microphone and system-audio access, then confirm that the intended microphone works.
- Meetings notes are not ready immediately: Processing can take a few minutes after you stop. If the Mac was offline, reconnect so audio can upload.
- A session stops unexpectedly: Record stops automatically at four hours (240 minutes) per session and generates notes. Meetings also stops after four hours, when the laptop lid is closed, or after an extended period without audio; it may remind you to stop after a few quiet minutes.
Start Record automatically or manually
Record’s calendar auto-join currently works only for Google Meet links when Google Calendar is connected. For Zoom, Microsoft Teams, Webex, or other meeting links, start Record manually.
For official setup, eligibility, and privacy details, see OpenAI’s ChatGPT Record guide and OpenAI’s Meetings plugin guide.
Quick Recap
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