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To add recurring work hours to Google Calendar, use a computer: open Settings → General → Working hours, turn on Enable working hours, then choose your workdays and set the hours. If you work a split day, add another time period for that day. The setting helps colleagues see when you are generally available for meetings; it does not enforce your schedule or automatically decline invitations. Google’s instructions state, “You can only turn on working hours from a computer.”
Set recurring working hours on a computer
- Open Google Calendar on your computer.
- Select the gear-shaped Settings button, then select Settings again.
- Under General in the left navigation, select Working hours. If working location is enabled, the section may instead be called Working hours and location.
- Turn on Enable working hours.
- Select the days you work, then enter the hours for each selected day.
- For a split shift or other day with a break, select Add beside that day and enter the additional period. Use the remove control to delete a period you no longer need.
For every period, set a start time earlier than its end time. Calendar may suggest hours based on your time zone, work patterns in your country, and schedule; you can accept, decline, or edit those suggestions. See Google’s working-hours instructions.
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What coworkers can see—and what the setting does
Working hours signal when you are generally available for scheduling. They help meeting organizers find a time that fits your schedule, but they do not block invitations or automatically reject meetings. To mark time when you will be away and have meetings declined, use a separate out-of-office event rather than changing your working hours.
Working hours and working location are different
| Setting | What it tells others | Where to set it |
|---|---|---|
| Working hours | When you are generally available for scheduling | On a computer, in Calendar settings |
| Working location | Where you are working on particular days or periods | In desktop settings or on the calendar grid; location entries can also be added in the Android and iOS apps |
You can enter or repeat a working location for selected days, or change it for a particular day. People who can view your shared calendar can see your working location; users with Make changes and manage sharing access can edit the default location. Google’s computer instructions and Android and iPhone and iPad instructions cover location entries. The mobile instructions do not provide a way to configure recurring working hours.
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If you cannot find Working hours
Working hours are intended for eligible work or school accounts, and availability can depend on the organization’s Google Workspace subscription. An administrator may also disable the feature. If the setting is missing, ask your organization’s administrator whether your account is eligible and whether the feature is enabled. Google’s Google Workspace calendar setup guide and Calendar settings overview describe these account requirements.
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