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How to Review and Revoke Gemini’s Access to Connected Work Apps

Open Gemini’s Connected Apps settings to review or disconnect an app. Work and school users may need their Workspace administrator to change access.
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To stop Gemini from accessing a connected work app, open Gemini’s Settings & help → Connected Apps, switch off the app, and follow any on-screen steps. On work or school accounts, a Google Workspace administrator may control whether apps can be enabled or disabled. Disconnecting stops access through that connection; it does not erase past chats or information an app has already received.

Review connected apps in Gemini

  1. Sign in to the Gemini app with the account whose access you want to check.
  2. On the web, open Gemini and select Settings & help → Connected Apps. If the current interface places this under Personal Intelligence, open that section first.
  3. Review the apps listed for your account and the Gemini surface you are using. Select an app to review its connection.
  4. Switch off the app you want to disconnect and follow the displayed instructions. You can use the same settings area to reconnect it later.

Google’s Connected Apps help describes this control. The available apps and navigation can differ by account type, Workspace edition, device, country or location, language, and Gemini app, so the list in your own account is the best guide to what is connected.

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What work or school account users should know

For a work or school account, access depends on whether the Workspace edition is eligible, whether Keep Activity is enabled, and whether the administrator allows the integration. Google says that apps can only be enabled or disabled by the account’s Google Workspace administrator. If an app is missing or you cannot change its setting, contact your Workspace administrator. See Google’s work and school account guidance.

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Gemini’s Workspace access generally follows your own permissions: for example, it can use Drive files shared with you and Calendar events you are allowed to view. There are exceptions. Gemini cannot access a Drive file if its owner disallows downloading, copying, and printing, and it does not access messages in a delegated Gmail inbox. Google documents these limits in its Workspace administrator guidance.

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If an administrator disables an app after a chat used it

You can still view and continue that chat. Gemini retains access to the information needed to respond to the original prompt, but it cannot retrieve additional information from the app while access is disabled.

What disconnecting changes—and what it does not

Disconnecting prevents future access through that app connection. It does not delete Gemini Apps Activity or past chats, and it does not delete information an app has already received from Gemini. Google’s privacy guidance for connected apps recommends deleting the relevant Gemini chats as well as disconnecting the app if you want to remove information Gemini may have remembered from it. Deleting chats alone leaves the connection available; disconnecting alone leaves information in existing chats.

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Changes or deletions made in a connected app may take days to affect the Gemini experience, according to Google’s connected-app privacy guidance.

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Disconnecting work access is not the same as blocking public information

Turning off an account-connected app does not necessarily stop Gemini from using public information from Google services. Google lists Search, Flights, Hotels, Maps, and YouTube as services whose public information Gemini may use. That is distinct from access to private, account-connected content such as your work Gmail or Drive. See Google’s Connected Apps help.

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Personal account versus work or school account

What to check Personal Google account Work or school account
Who can change access You can generally manage app toggles in Connected Apps settings. The Workspace administrator may be the only person who can enable or disable apps.
Eligibility and requirements Availability varies by account, device, location, language, and Gemini app. Requires an eligible Workspace edition, Keep Activity enabled, and administrator permission.
Where to review Gemini Settings & help → Connected Apps; in some interfaces, open Personal Intelligence first. Use the Connected Apps list if available; if an app or control is unavailable, contact the administrator.
Effect on old chats and data Disconnecting does not delete past chats or information already received by an app. Disconnecting does not delete past chats or information already received by an app.

Google’s personal-account Connected Apps help and work-account help explain the account differences. The exact app list remains specific to your account and setup.

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