You can add a YouTube video to a slide using Insert > Online Video. In desktop PowerPoint, insert the video’s embed code; in PowerPoint for the web (formerly often called PowerPoint Online), paste its webpage address. The video streams from YouTube, so you need an internet connection to play it.
Choose the right method
| Where you’re working | What to insert | How playback works |
|---|---|---|
| Desktop PowerPoint | YouTube embed code | Streams online; internet required. Online-video playback does not support PowerPoint’s Fade, Bookmark, or Trim features. |
| PowerPoint for the web | YouTube webpage address | Streams online; internet required. |
Microsoft documents online-video insertion in both desktop PowerPoint and PowerPoint for the web. Ribbon labels can vary by application version, so use the Online Video command available in your version. See Microsoft’s desktop embedding guidance and its feature comparison for web-based PowerPoint.
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Add a YouTube video in desktop PowerPoint
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Open the video on YouTube, select Share, and copy its embed code from the sharing options. Copy the embed code, not just the video’s webpage address.
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In PowerPoint, select the slide where you want the video.
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Choose Insert > Media > Video > Online Video. If your version uses a different ribbon layout, choose its Online Video command.
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Paste the code into the From a Video Embed Code box, then select the insert arrow or control.
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Move and resize the video frame on the slide.
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To check playback, start the slide show from that slide and select the video’s play button. The preview image may take a click to appear the first time.
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Microsoft’s version-specific instructions also describe the shorter path Insert > Video > Online Video. Use the matching command in your installed version. For the detailed steps, see Microsoft’s YouTube and online-video instructions.
Add a YouTube video in PowerPoint for the web
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Open the YouTube video in a separate browser tab and copy its address from the browser’s address bar.
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Return to PowerPoint for the web and select the target slide.
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Choose Insert > Online Video, paste the address, and select Insert.
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Move or resize the video frame as needed.
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Start Slide Show from the current slide and select the play button on the video.
What to expect when you present
An online video is hosted by YouTube rather than saved as a video file in your presentation. Microsoft says an internet connection is required for it to play successfully. The video also uses the host’s controls, so PowerPoint’s Fade, Bookmark, and Trim playback features do not apply to online videos. See Microsoft’s online-video guidance.
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Check the connection on the computer that will run the slide show.
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Confirm the video is still available on YouTube and that embedding is allowed.
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Follow the video provider’s terms and privacy policy.
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Fix common insertion and playback problems
Desktop PowerPoint rejects the video
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Make sure you pasted YouTube’s embed code, not the ordinary webpage address.
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Check whether the video’s owner or YouTube settings permit embedding.
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Check for required Office updates, as Microsoft recommends when embedding fails.
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The video does not play during the slide show
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Check the internet connection; the online video is not an offline copy inside the deck.
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Confirm the video remains available on its host.
When to use a video file instead
If you need offline playback or PowerPoint editing controls such as trimming, use a local video file in desktop PowerPoint, provided you have the rights to use that file. Do not assume that a YouTube video may be downloaded or reused: Microsoft’s guidance does not grant permission for any particular video, and you should check the applicable rights and platform terms.
PowerPoint for the web supports inserting a video file from your computer up to 256 MB, according to Microsoft. For desktop PowerPoint, Microsoft recommends MP4 with H.264 video and AAC audio. These are local-file options, not requirements for inserting a YouTube video. See Microsoft’s instructions for inserting and playing a video file.
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