In Excel for Microsoft 365 and Excel for Microsoft 365 for Mac, select the cell or range where you want checkboxes, then choose Insert > Checkbox. The checked state is stored as TRUE and the unchecked state as FALSE, so formulas can read a checkbox directly.
Insert interactive checkboxes in Microsoft 365
- Select one cell or a range of cells for the checkboxes.
- Choose Insert > Checkbox. Excel adds a checkbox to each selected cell.
- Click a checkbox to switch its state. To toggle several selected checkboxes together, select them and press Spacebar.
Microsoft documents this in-cell checkbox feature for Excel for Microsoft 365 and Excel for Microsoft 365 for Mac. The path should not be assumed to work in every older Excel edition. Microsoft’s checkbox guidance describes the feature and its supported workflow.
As an Amazon Associate I earn from qualifying purchases.
Use a checkbox in a formula
An in-cell checkbox is not just a visual mark: its cell contains the logical value TRUE when checked and FALSE when unchecked. Reference that cell directly in a formula; you do not need to wrap it in TRUE().
Display a status label
For a checkbox in A1, use:
=IF(A1, "Checked", "Unchecked")Replace A1 with the checkbox cell you want to test. The IF function returns the first result when its logical test is TRUE and the second when it is FALSE. For a calculation or other output, substitute the results you need for “Checked” and “Unchecked”. Microsoft’s IF function reference explains the function’s arguments.
#1 Best Overall
- KEYBOARD: The keyboard works for Windows with hot keys that enable easy access to Media, My Computer, Mute, Volume up/down, and Calculator
- EASY SETUP: Experience simple installation with the USB wired connection
- VERSATILE COMPATIBILITY: This keyboard is designed to work with multiple Windows versions, including Vista, 7, 8, 10 offering broad compatibility across devices.
- SLEEK DESIGN: The elegant black color of the wired keyboard complements your tech and decor, adding a stylish and cohesive look to any setup without sacrificing function.
- FULL-SIZED CONVENIENCE: The standard QWERTY layout of this keyboard set offers a familiar typing experience, ideal for both professional tasks and personal use.
Remove checkboxes or keep their values
Deletion depends on the selected boxes’ current states:
- If all selected checkboxes are unchecked, press Delete to remove them.
- If any selected checkbox is checked, the first press of Delete unchecks the selected boxes. Press Delete again to remove them.
To remove checkbox formatting while retaining the TRUE/FALSE cell values, select the cells and choose Home > Clear > Clear Formats.
Rank #2
- Reliable Plug and Play: The USB receiver provides a reliable wireless connection up to 33 ft (1), so you can forget about drop-outs and delays and you can take it wherever you use your computer
- Type in Comfort: The design of this keyboard creates a comfortable typing experience thanks to the low-profile, quiet keys and standard layout with full-size F-keys, number pad, and arrow keys
- Durable and Resilient: This full-size wireless keyboard features a spill-resistant design (2), durable keys and sturdy tilt legs with adjustable height
- Long Battery Life: MK270 combo features a 36-month keyboard and 12-month mouse battery life (3), along with on/off switches allowing you to go months without the hassle of changing batteries
- Easy to Use: This wireless keyboard and mouse combo features 8 multimedia hotkeys for instant access to the Internet, email, play/pause, and volume so you can easily check out your favorite sites
In-cell checkboxes versus legacy Form Controls
Excel also has older floating checkbox controls. They are a different feature from the newer checkbox formatting applied directly to cells.
The Tool Desk
Outbyte PC Repair FREEClear out junk files and repair common Windows errorsFree Scan →Outbyte Driver Updater FREEFix the driver behind crashes, sound loss and screen glitchesFind Drivers →| Approach | How to add it | Platform and formula behavior |
|---|---|---|
| Microsoft 365 in-cell checkbox | Select cells, then choose Insert > Checkbox. | Documented for Excel for Microsoft 365 and Excel for Microsoft 365 for Mac. The cell itself holds TRUE or FALSE. |
| Legacy Form Control | Choose Developer > Insert, select a checkbox under Form Controls, then click the worksheet location. | Microsoft’s Form Controls guidance covers Excel 2016 through Microsoft 365. The controls cannot be used in Excel for the web; their setup is separate from an in-cell checkbox. |
For a legacy control, you can edit or remove its default text and adjust available properties through Format Control. For web use, do not rely on legacy Form Controls: Microsoft warns that objects in a workbook may be lost if someone chooses to edit it in the browser after an unsupported-features warning. Open that workbook in desktop Excel instead. See Microsoft’s Form Controls guidance.
Rank #3
- All-day Comfort: The design of this standard keyboard creates a comfortable typing experience thanks to the deep-profile keys and full-size standard layout with F-keys and number pad
- Easy to Set-up and Use: Set-up couldn't be easier, you simply plug in this corded keyboard via USB on your desktop or laptop and start using right away without any software installation
- Compatibility: This full-size keyboard is compatible with Windows 7, 8, 10 or later, plus it's a reliable and durable partner for your desk at home, or at work
- Spill-proof: This durable keyboard features a spill-resistant design (1), anti-fade keys and sturdy tilt legs with adjustable height, meaning this keyboard is built to last
- Plastic parts in K120 include 51% certified post-consumer recycled plastic*
When you need only a check-mark symbol
A check mark inserted as a symbol is static content, not a control that toggles or supplies TRUE/FALSE to a formula. Microsoft’s symbol instructions include Insert > Symbols > Symbol, then Wingdings character code 252; Segoe UI Symbol is another option. Choose a symbol when you need a fixed mark, and an interactive checkbox when the cell’s state needs to change or drive a formula. Microsoft’s check-mark symbol instructions cover the static option.
Quick Recap
Best Value
- All-day Comfort: This USB keyboard creates a comfortable and familiar typing experience thanks to the deep-profile keys and standard full-size layout with all F-keys, number pad and arrow keys
- Built to Last: The spill-proof (2) design and durable print characters keep you on track for years to come despite any on-the-job mishaps; it’s a reliable partner for your desk at home, or at work
- Long-lasting Battery Life: A 24-month battery life (4) means you can go for 2 years without the hassle of changing batteries of your wireless full-size keyboard
- Simply plug the USB receiver into a USB port on your desktop, laptop or netbook computer and start using the keyboard right away without any software installation
- Simply Wireless: Forget about drop-outs and delays thanks to a strong, reliable wireless connection with up to 33 ft range (5); K270 is compatible with Windows 7, 8, 10 or later
Rank #4
- 【Dreamy Rainbow Gaming Keyboard】K521 Gaming Keyboard Adopts a Different LED Backlight Design, Upgraded on the Traditional LED Backlight Effect, Making the Light More Penetrating, Giving You a More Dazzling Visual Effect, Making Your Gaming Process More Enjoyable
- 【One Touch Opens & Visual Feast】The K521 Red Dragon Keyboard has a One-Touch on/off Lighting Button for Added Convenience. It also has a Three-Position Adjustable Breathing Mode and a Four-Position Adjustable Brightness Lighting Mode
- 【Mechanical Feeling & Fast Tapping】The PC Keyboard Keys are Designed for Mechanical Feeling, Giving You a Better Feel During Use and the Ability to Trigger Keys Quickly, Allowing You to Win All Your Games
- 【19 Keys Anti-Ghosting Keyboard】Anti-Ghosting Ensures Every Button Can Be Triggered. This Allows You to Trigger Key Combinations In The Game Accurately, And Each Skill Can Be Accurately Released to Increase Your Winning Rate. Redragon K521 Will Be Your Perfect Partner
- 【12 Multimedia Combination Keys】The K521 Wired Gaming Keyboard is Equipped with 12 Multimedia Keys That Can Greatly Enhance Your Gaming/Office Efficiency and Make It More Convenient to Use
Product prices and availability are accurate as of the date/time indicated and are subject to change. Any price and availability information displayed on Amazon at the time of purchase will apply.
