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Random freezes, missing sound and display glitches usually trace back to one bad driver. Find and replace yours safely.Free scan · under a minuteClockify’s billable-hours calculator is a time-tracking workflow: organize work by client, project, and task; assign rates; record time and mark chargeable entries billable; then review the resulting earnings in reports. For a manual check, multiply billable hours by the applicable hourly rate.
How Clockify calculates billable earnings
Clockify Help says it calculates total earnings by applying assigned hourly rates to billable time entries. The basic calculation is:
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Billable earnings = billable time in hours × applicable hourly rate
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Convert minutes to a fraction of an hour before multiplying. For example, 1 hour 30 minutes is 1.5 hours. At an agreed rate of $100 per hour, that duration represents $150 in billable earnings. This is an arithmetic example, not a quoted Clockify result. The total depends on the rate assigned to each entry; it is not necessarily one rate for every hour.
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Set up Clockify for a client
- Create a project and connect it to a client. Organize work so recorded time can be associated with the right account.
- Add tasks if you need more detail. Tasks help distinguish different kinds of work within a project.
- Set the applicable hourly rate. Clockify describes rates at multiple scopes, including workspace, member, project, task, and project-member rates. Its calculator page also says rates can vary by project and task.
- Record time against the relevant project or task. Check each entry’s billable status so only work intended for client billing contributes to billable totals.
- Review earnings in reports. Clockify describes report exports as PDF, Excel, or CSV, and says reports can be shared with a client.
- Use tracked hours and rates when preparing invoices. Project budgets and progress can also help you monitor work against a project’s limits.
These are features described in Clockify’s official Billable Hours Calculator, Billing tracked time, and Rates materials; they are not a claim of independent product testing.
Choose billable versus non-billable carefully
Billable time is recorded work you intend to charge to a client. It is not automatically every hour you spend working. Clockify recommends recording non-billable activity too—such as meetings, administration, or invoice preparation—and classifying it separately. That keeps client charges distinct from the total effort spent on a project.
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Before relying on a report, check that entries are assigned to the correct client and project and that their billable status reflects your agreement with the client. A misplaced entry or incorrect classification can change the reported chargeable amount.
How rates affect the total
A project may involve different rates for different people, tasks, or types of work. Clockify’s rates feature supports several rate scopes, and a more specific rate can override a more general one. Confirm which rate applies to an entry rather than assuming the workspace-wide rate governs every task.
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Clockify Help describes billable rates as available on paid plans; its hourly-rate overview says Basic plan and above. Because plan packaging can change, check Clockify’s current plan details before subscribing or depending on a particular rate feature. See Clockify Help’s billing guidance and its hourly-rates overview.
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When to use the calculator workflow
- Use Clockify’s tracking and reports when you need entries organized across clients, projects, and tasks, with billable classifications and rates applied in reports.
- Check the math manually when you have a small number of entries or want to verify a report: convert each duration to hours, multiply it by that entry’s applicable rate, then add the entry totals.
- Keep non-billable effort visible when you need to understand the full project workload without including every recorded hour in a client charge.
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