Zerix Compliance

Zerix Compliance is the compliance component of Zerix’s modular facilities-management platform, linking statutory records with maintenance and field work. It is aimed at organisations running complex, safety-critical UK estates, especially those that need one data model across many buildings and teams. The trade-off is a custom-scoped purchase rather than a transparent self-serve package.

Overview

Zerix combines five products and twelve modules on a shared data model. The Compliance product records certificates, evidence, expiry dates and actions by building and category, while the wider CAFM environment connects those records to operational work. That architecture is a strong fit for estates where a missed certificate must lead to a tracked task, contractor activity or planned maintenance intervention. Smaller landlords or single-site operators may find the breadth and procurement process more than they need.

Key features

Compliance dashboards separate compliant, expired, due and missing records. This gives estate managers a useful risk-oriented view instead of a document archive, and records include version history, approval history and a user-action audit trail for accountability.

Zerix AI Assistant applies OCR and natural-language analysis to certificates, RAMS, inspection reports and technical documents. It extracts obligations, expiries and risks, recommends actions and cites the source material. It can cross-reference documents against UK regimes including BS 7671, LOLER, PSSR, COSHH, gas safety and fire safety regulations. That should accelerate triage across large document sets, but compliance decisions still require competent human review of the underlying evidence.

CAFM tools cover helpdesk and work orders, planned preventative maintenance, asset management, a forward maintenance register, technician access and contractor governance. PPM schedules integrate with SFG20, helping teams align regimes with its industry-standard specifications. Audit & Forms supplies configurable templates and pre-built engineering and statutory forms, with actions generated from defects and non-conformances. Zerix Contracts lets users ask questions of uploaded FM contracts in plain English and returns answers with clause, schedule and page citations.

The technician interface is mobile-first and offline-tolerant, supporting job updates, photographs, sign-off and status changes when connectivity is unreliable. Zerix says deployment can take weeks, with bulk CSV import and AI-assisted document ingestion intended to shorten initial migration.

Security controls include EU (Ireland) hosting, AES-256 encryption at rest, TLS in transit, two-factor authentication, role-based access control and row-level security. Automated encrypted daily backups are retained for 30 days in the same region. Zerix states alignment with UK GDPR, ISO 27001 principles and OWASP Top 10 standards.

Pricing

Zerix uses paid, custom pricing. Prospective customers are invited to discuss scope, pricing and rollout during a live demo using example data. There is no published seat allowance, usage quota, trial period or renewal term, so buyers should request those commercial details alongside implementation and module costs.

Platforms

Zerix supports Android, iOS and web access. Mobile coverage matters for technicians collecting evidence and signing off work in the field, while the web application suits central compliance and estates teams.

Who it's for

Zerix is designed for safety-critical estates, including NHS and healthcare, education, nuclear, utilities, logistics, hospitality, property management, and business and industry. It is most convincing where certificate control, statutory forms, maintenance schedules, contractors and field technicians must operate together across many buildings. A live demo and typical response within one working day provide a practical route to assess fit. Organisations wanting a simple, low-cost compliance register without CAFM operations should look for a narrower product.

Pros and cons

Pros

• Connected compliance and operations: Shared data links certificates and evidence to work orders, PPM, assets and contractor governance.
• Strong document triage: OCR, risk extraction, regulatory cross-references and citations can reduce manual searching in technical files.
• Auditability: Version, approval and user-action histories support governance and inspection trails.
• Field-ready workflow: Offline-tolerant mobile updates, photos and sign-off suit technicians working beyond reliable connectivity.
• UK-focused maintenance alignment: SFG20 integration and references to UK safety regimes match domestic estates requirements.

Cons

• Budget uncertainty: Custom pricing makes comparison and early budgeting difficult.
• Potentially substantial scope: Five products and twelve modules may be excessive for a small or single-building operation.
• AI still needs oversight: Extracted risks and obligations support review but cannot replace accountable compliance judgment.

Alternatives

For a broader shortlist, see Property Management Compliance Software.

• ComplyLet is a free iOS and web option with unlimited properties and documents, suited to landlords prioritising basic renters’ rights and related tracking over integrated CAFM.
• Insparisk Command offers a free-forever monitor tier for unlimited buildings, 25 certificates or documents and one team member, making it a better low-cost starting point for small portfolios.
• LLCR has a no-time-limit free plan for one active property, 10 Ava messages a month and 500MB storage, useful for testing a lightweight workflow.
• Riskhub is another paid compliance platform with Android, iOS, web and API support.
• Spacewell is a paid workplace, energy and asset platform for organisations seeking broader facilities management coverage.
• BCompliant is a paid web-based compliance product.
• ULTRUS Records for Buildings is a paid records product with web and API access.
• Zeinloop is a paid platform with portfolio, retrofit and reporting tiers for estates needing those capabilities.

Verdict

Choose Zerix Compliance if you run a complex UK estate and want certificate governance, AI-assisted document review and maintenance execution in one connected system. Its main reason to choose it is the combination of auditable compliance records and operational CAFM workflows; its main reason to look elsewhere is the absence of published pricing and the likelihood that its modular breadth will outweigh the needs of smaller teams.