Freedom251 › Cleaning Service Software
Xota
What Xota is
Xota is a platform for cleaning businesses that combines rota scheduling, time tracking, payroll, team messaging and client updates. Its drag-and-drop scheduler supports one-off work and recurring booking templates. Operatives can view shifts and checklists in the mobile app, clock in and out with GPS, upload photos and mark bookings complete. Clients can check upcoming and past bookings, view photos and signed-off reports, and raise issues, requests or extras through a portal. Recorded time feeds into payroll and hours reporting without a separate timesheet. Standard is £25 a month for 6–10 employees; Pro is £32.50 a month for the same employee range and adds quotes, invoicing, purchase orders, spend tracking and margin reports. Complete costs £40 a month for 6–10 employees and is marked Coming Soon. The trial lasts 90 days, after which an account without a selected plan switches to read-only while its data remains intact. Xota says it has no direct Xero, QuickBooks or Sage integrations, but provides a public REST API for custom connections.
Who it suits
Xota is aimed at domestic and commercial cleaning businesses, from a single cleaner to teams of hundreds. It may suit companies coordinating recurring jobs, operative time and client updates.
What it does well
- Drag-and-drop schedules and recurring booking templates.
- Mobile app supports GPS clocking, photos and checklists.
- Client portal displays bookings, photos and reports.
- Recorded time feeds payroll and hours reporting.
- 90-day trial; data remains intact after read-only switch.
What to know first
- No free plan.
- Standard costs £25 a month for 6–10 employees.
- No direct Xero, QuickBooks or Sage integrations.
- Complete is marked Coming Soon.
Limits
Xota has no free plan. After the 90-day trial, an account without a selected plan switches to read-only while its data remains intact; Complete is marked Coming Soon.
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| Standard | 6–10 employees · £2.50/employee · clients, projects and bookings · recurring booking templates · operative mobile app and clocking in · client portal · holiday, leave and timesheets · proof-of-work photos and reports | £25 a month |
| Pro | 6–10 employees · £3.25/employee · everything in Standard · branded quotes with e-signature · invoicing with photo attachments · purchase orders and spend tracking · margin reports per project | £32.50 a month |
| Complete | 6–10 employees · £4.00/employee · everything in Pro · certification and training records · automatic expiry reminders · business-wide compliance dashboard · auto-block bookings for expired staff · Coming Soon | £40 a month |
As xota.co.uk lists them, read 9 Oct 2026. The maker's own page has the final word.
Getting started
- Open the Xota website
- Start the 90-day trial
- Use Xota through its web, iOS, or Android platforms
- Set up clients, projects, bookings, and recurring templates
- Invite operatives to use the mobile app for shifts, checklists, and GPS clocking
- Select Standard, Pro, or Complete for continued access
Verdict
Xota connects scheduling, operative mobile workflows and client updates for cleaning businesses. Review the plan details and integration limits, and note that an unplanned account becomes read-only after the 90-day trial.
Questions
How much does Xota cost?
Standard is £25 a month, Pro is £32.50 a month, and Complete is £40 a month for 6–10 employees. A 90-day trial is available.
Which platforms does Xota support?
Xota lists web, iOS, Android, and API platforms.
Does Xota have a free plan?
No. It offers a 90-day trial instead.
Can Xota connect to accounting software?
There are no direct Xero, QuickBooks, or Sage integrations yet. A public REST API is available for custom connections.
What does the Pro plan add?
Pro adds branded quotes with e-signature, invoicing from signed-off bookings, purchase orders, spend tracking, and project margin reports.
Where is Xota data hosted and protected?
Xota says data is hosted in UK data centres, encrypted in transit over TLS 1.2+ and at rest, and handled to UK GDPR standards.
Facts from Xota's own pages
- Availability
- Training and Compliance is marked as coming in 2026, with early access open for the Complete plan. · xota.co.uk, 9 Oct 2026
- Client portal
- Clients can view upcoming and past bookings, see photos and signed-off reports, and raise issues, requests or extras through the portal. · xota.co.uk, 9 Oct 2026
- Data protection
- Xota says data is hosted in UK data centres, encrypted in transit over TLS 1.2+ and at rest, and handled to UK GDPR standards. · xota.co.uk, 9 Oct 2026
- Finance
- The Pro plan adds branded quotes with e-signature, invoicing from signed-off bookings, purchase orders and project margin reports. · xota.co.uk, 9 Oct 2026
- Integrations
- There are no direct Xero, QuickBooks or Sage integrations yet; Xota says a public REST API is available for custom connections. · xota.co.uk, 9 Oct 2026
- Intended users
- Xota says it is for cleaning businesses including domestic and commercial contract cleaners, and supports teams from a single cleaner to hundreds. · xota.co.uk, 9 Oct 2026
- Mobile app
- Operatives can view shifts and checklists, clock in and out with GPS, upload photos and mark bookings complete in the mobile app. · xota.co.uk, 9 Oct 2026
- Notable limit
- After the 90-day trial, an account that has not selected a plan switches to read-only while its data remains intact. · xota.co.uk, 9 Oct 2026
- Payroll
- Xota says recorded time feeds into payroll and hours reporting, with no separate timesheet to fill in. · xota.co.uk, 9 Oct 2026
- Product
- Xota is a cleaning company platform for rota scheduling, time tracking, payroll, team messaging and client updates. · xota.co.uk, 9 Oct 2026
- Scheduling
- It supports drag-and-drop scheduling and recurring booking templates for one-off or repeated work. · xota.co.uk, 9 Oct 2026
- Security
- Xota states it is SOC 2 Type II compliant and supports SSO and SCIM provisioning. · xota.co.uk, 9 Oct 2026
- Support and exports
- Users can export core records as CSV, and Xota says it will provide a standard DPA and complete reasonable security questionnaires on request. · xota.co.uk, 9 Oct 2026
Where Xota stands on Freedom251
- Cleaning Service Software#25 of 34