XODA

XODA is an all-in-one management platform for gyms, studios, personal trainers and wellness businesses. It is best suited to operators that want memberships, bookings, billing and member communications in one system. Its broad free tier is useful for getting core operations running, but the paid jump is significant and the most distinctive engagement tools sit above it.

Overview

XODA combines recurring plans, contracts, class packs, trials, casual passes, freezes, upgrades and renewals. Class scheduling supports recurring timetables, capacity rules, automatic waitlist promotion and personal-training appointments. Members can book, cancel and rebook through the mobile app, a business website or a shared booking link, which gives smaller teams several ways to accept bookings without handling every change manually.

Payments cover direct debit, cards, point of sale, recurring billing and failed-payment recovery. Integrations named by XODA include Ezypay, Worldpay and Stripe, plus connections for Zapier, calendars, wearables and access control. That range can reduce the need to stitch together separate systems, although businesses should confirm that their preferred providers and devices are supported.

Key features

Member operations

The member app combines bookings, cancellations, rebooking, mobile payments, QR check-in and member profiles. Digital waivers, automated billing and calendar tools support routine front-desk work. XODA also offers multi-location support, making the platform more relevant to operators beyond a single site.

CRM and marketing

The CRM records leads and member relationship history. Email, SMS and push campaigns, together with automated follow-up, give paid-plan customers tools to pursue prospects and re-engage members. Lead management and marketing automations begin on Growth, while the AI plan adds an AI assistant, chatbots and advanced reporting.

Apps and access

Freemium includes the XODA web portal and member mobile app. Growth adds the XODA Go staff app. Branded iOS and Android member apps are reserved for AI, as are 24/7 access-control integrations and 500 SMS credits per month. Those restrictions matter to businesses that need their own branded customer experience or high-volume messaging.

Privacy and support

XODA says it uses reasonable technical and organisational measures to protect personal information and notes that information may be transferred outside Australia. Its privacy policy allows user data to remain stored for up to five years after an account becomes inactive, subject to legal retention requirements. Free users receive Help Centre support; Growth and AI include email, chat and phone support, while Enterprise adds priority support. A demo may include CRM migration, a dedicated onboarding specialist and team training.

Pricing

Freemium is unusually permissive on staff and member counts, so it fits a new or budget-conscious operation needing core administration without a subscription. Growth is aimed at businesses ready to invest in lead capture, campaigns and website booking, but $379 a month plus tax is a substantial commitment. AI costs $449 a month plus tax and is mainly justified when branded apps, AI tools, advanced reporting, access-control connectivity or the monthly SMS allowance are important. Enterprise suits multi-site organisations that need tailored service and can obtain a quote.

Platforms

XODA runs on the web and has Android and iOS apps. The member app handles bookings, payments, QR check-in and profiles; branded iOS and Android apps require AI.

Who it's for

XODA fits gyms, studios, personal trainers and wellness businesses managing recurring memberships, classes, appointments and payments together. It is particularly appealing to operators that can start on the unlimited free tier and later need marketing, staff tools or branded applications. It is less suitable for teams unwilling to pay a high monthly fee for those upgrades, or for organisations that require Enterprise capabilities without going through a quote process.

Pros and cons

• Pros: Free forever with unlimited staff and members; broad membership, scheduling and billing coverage; automatic waitlist promotion and failed-payment recovery; member self-service across app, website and shared link; named payment, automation, calendar, wearable and access-control integrations.
• Cons: Growth and AI are expensive monthly subscriptions plus tax; branded apps, AI, advanced reporting and 500 monthly SMS credits are locked to AI; free support is limited to the Help Centre; data may be transferred outside Australia and retained for up to five years after inactivity.

Alternatives

For a broader directory of options, see Gym Management Software. ABC Fitness is worth considering if a free trial, Windows support or a free Trainerize Basic plan with one client seat appeals. Choose WellnessLiving when a lower-priced Starter plan billed annually and dedicated staff and client apps suit a one-staff operation. Apptofit offers a seven-day full-feature trial and an M Premium plan at ₹1,099 a month. PushPress is an alternative when a no-monthly-fee plan with stated card and ACH processing rates is preferable. RhinoFit Sign-In Kiosk is another freemium option with a startup eligibility model. Gym Assistant is a Windows-focused alternative. Panta offers a free plan with one location and published processing rates. ClubReady is an alternative for businesses prepared to schedule a demo for pricing.

Verdict

Choose XODA for a fitness business that wants membership administration, scheduling, self-service bookings and automated payments in one platform, with unlimited staff and members on the free tier. Look elsewhere if your budget cannot absorb $379 a month plus tax for sales and marketing tools, or if branded apps and AI capabilities are essential without moving to the 449.00 USD AI plan.