Xerox Workplace Suite

What Xerox Workplace Suite is

Xerox Workplace Suite is an on-premises, server-based print management solution with mobile access, authentication, cost control, content security and usage insights. It can accept print jobs from Windows, Chromebooks, Mac OS, Linux, iOS and Android devices. Jobs can wait in a pull-printing queue for later release. Depending on configuration, users authenticate with cards, NFC, the Xerox Print Portal app, QR codes, PINs or credentials. The suite also supports single sign-on to SSO-enabled services on printers, including cloud connector apps.

Administrators can set print rules, track printing across an organization and use consolidated fleet reporting and accounting. The server integrates with Network Accounting. A licensed multifunction printer can check copied, scanned or printed documents for administrator-defined terms and alert an administrator when a match is found. Xerox says the software works with nearly all Xerox and other-brand printers and multifunction devices using Global Print Driver technology, with enhanced capability on VersaLink, AltaLink and ConnectKey devices.

The software is installed on a server for private on-site deployment. Its modular licensing lets organizations select mobility, print management or both, then choose features regardless of device count. Xerox lists Microsoft Active Directory support for user management, along with LDAP/Active Directory, Azure AD and Okta connections. Pricing is on request.

Who it suits

It suits organizations that want to manage printing from an on-site server, apply print policies and track usage across a printer fleet. It may fit environments that need mobile printing, configurable authentication and directory connections such as Active Directory, Azure AD or Okta.

Limits

The listed plan uses modular licensing, with price available on request. It requires on-site server deployment; authentication options vary by configuration.

Getting started

1. Open the Xerox Workplace Suite product website.
2. Choose mobility, print management or both, then select the features to license.
3. Install the software on a server for private on-site deployment.
4. Select authentication methods according to the configuration.
5. Connect supported printers and multifunction devices, then configure print rules and user management.

Verdict

Choose Xerox Workplace Suite if you need on-site print management with mobile job submission, release controls and fleet reporting. Consider another fit if you need pricing before contacting Xerox or cannot deploy the software on a server.