Freedom251 › Restaurant Scheduling Software
Workrota
What Workrota is
Workrota is staff-scheduling software for hospitality businesses such as bars, restaurants, breweries, cafés and food trucks. Its AI can draft schedules from team availability and coverage needs for managers to review and publish. Staff can set weekly availability, request time off, and drop, pick up or swap shifts, with manager approval or configurable automatic approval by location. Managers can set blackout dates, inspect projected hours and labor costs, monitor overtime, and export roster and schedule history to CSV. Push, email and text notifications are available, and each person chooses which to receive. Team communication includes announcements, a wall, direct messages and photo sharing. Events support Google Calendar and calendar-feed imports, plus automatic game imports for tracked teams. Workrota runs on Android, iOS and the web. It states that data is encrypted in transit and at rest, with role and row-level access controls, and that personal information is not sold or used for third-party advertising. A 30-day trial requires no credit card; Standard costs $339 a year and Large costs $409 a year.
Who it suits
Workrota is designed for hospitality managers and teams coordinating shifts across restaurants, bars, cafés, breweries or food trucks. It also suits staff who need mobile shift exchanges and availability tools.
What it does well
- AI drafts schedules from availability and coverage needs
- Staff can swap shifts with configurable approval
- Managers can track overtime and labor costs
- Android, iOS and web access
- 30-day trial requires no credit card
What to know first
- No free plan after the trial
- Standard plan limits workspaces to 50 members
- Large and Standard plans are billed per workspace
- Trial workspaces face limits after a grace period
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| Standard | $339/year, billed once a year; also $34.99/month · Up to 50 team members · per workspace | $339 a year |
| Large | $409/year, billed once a year; also $39.99/month · More than 50 team members · no cap · per workspace | $409 a year |
As workrota.app lists them, read 8 Oct 2026. The maker's own page has the final word.
Verdict
Workrota combines automated scheduling, shift trading, labor oversight and team communication for hospitality operations. The paid plans and workspace member limits should be checked against team size.
Facts from Workrota's own pages
- AI scheduling
- It drafts schedules from team availability and coverage needs for managers to review and publish. · workrota.app, 8 Oct 2026
- Availability and leave
- Staff can set weekly availability and request time off, while managers can set blackout dates. · workrota.app, 8 Oct 2026
- Company
- Workrota is a staff scheduling product operated by Drepyn LLC. · workrota.app, 8 Oct 2026
- Data export
- Users can export roster and schedule history to CSV at any time. · workrota.app, 8 Oct 2026
- Founded
- 2026 · workrota.app, 19 Oct 2026
- Integrations
- The events feature supports Google Calendar and calendar-feed imports, plus automatic imports of games for tracked teams. · workrota.app, 8 Oct 2026
- Labor tools
- Managers can view projected hours and labor costs, monitor overtime, and export data to CSV. · workrota.app, 8 Oct 2026
- Messaging
- The app includes announcements, a team wall, direct messages, and photo sharing. · workrota.app, 8 Oct 2026
- Notifications
- Push, email, and text notifications are included, and each person chooses which they want to receive. · workrota.app, 8 Oct 2026
- Privacy
- Workrota says it does not sell personal information or use it for third-party advertising. · workrota.app, 8 Oct 2026
- Purpose
- Workrota is staff scheduling software for hospitality businesses, including bars, restaurants, breweries, cafés, and food trucks. · workrota.app, 8 Oct 2026
- Security
- The privacy policy says data is encrypted in transit and at rest, and workspace access uses roles and row-level security. · workrota.app, 8 Oct 2026
- Shift trades
- Staff can drop, pick up, and swap shifts, with manager approval or auto-approval configurable per location. · workrota.app, 8 Oct 2026
- Support
- The site lists [email protected] for support questions. · workrota.app, 8 Oct 2026
- Trial terms
- The 30-day free trial requires no credit card; after it ends, a workspace without a selected plan has a seven-day grace period before it is limited. · workrota.app, 8 Oct 2026
Where Workrota stands on Freedom251
- Restaurant Scheduling Software#19 of 27