Workona

Workona is a browser-work organizer built around project spaces, with an optional tab manager for saving and restoring sessions. It suits people who want project resources and browser work together, rather than a tab list alone. The combination is strongest for teams that value shared project structure without exposing each member’s tabs.

Overview

Workona gathers tabs, web links, Google Drive folders, Slack channels, and task lists into spaces organized around projects. That context can make it easier to keep related work together, but adds structure that may be unnecessary for someone who only wants to save tabs.

The optional tab manager can search, suspend, and autosave tabs, and restore sessions from as far back as 90 days. That recovery window is useful for returning to earlier work; people who rarely revisit closed sessions may get less from the tab-management side.

Key features

• Spaces and templates: Spaces bring project resources together, while templates can prepare resources for repeat projects. Workona says it can create content from 6,000+ apps via Zapier. Its integrations page lists Google Drive, Docs, Sheets, Slides, Asana, ClickUp, Monday, Trello, and Slack. However, spaces currently connect to Asana and Trello; ClickUp, Monday, and SmartSheet are marked as coming soon. Teams that rely on another task app should not assume it is already connected to spaces.
• Tab privacy: Tabs inside shared spaces remain private to each user. That distinction lets collaborators share project context without making personal browsing visible, a useful boundary for mixed individual and team work.
• Organization security: Workona supports SAML single sign-on and administrative controls such as domain restrictions and controls for external users. It says data in transit uses 256-bit TLS, stored database data uses AES-256 encryption, and servers are in the United States. It also says it uses Google Cloud, makes regular backups, maintains continuity and disaster-recovery plans, and has staff on call around the clock, every day of the year. These controls make the product more relevant to organizations with access-management needs.

Pricing

Free: free. Free accounts are for individuals and have limited spaces and space sections; team and organization accounts are not included. It is a way to try Workona’s individual workflow, but the caps and lack of team access make it a poor fit for shared project work.

Pro: Custom pricing. The individual plan includes unlimited spaces and sections, 90-day session backups, space integrations, and templates, with monthly or annual billing available. It suits an individual who outgrows Free’s space limits but does not need shared team spaces.

Team: $12 a month, billed $12/user/month, or $108/user/year with annual billing. It includes shared spaces, team templates, and priority support, with a minimum of 3 users and a maximum of 25 team members. The seat minimum makes it a meaningful commitment for a small group, while the 25-person ceiling rules it out for larger teams.

Enterprise: Custom pricing, with a quote from sales. It supports unlimited users and teams and includes admin controls, SSO, auto-provisioning, and domain restrictions. This is the tier for organizations that need centralized administration or exceed Team’s limit.

Platforms

The web app works with Chrome, Edge, Firefox, and Safari on macOS, Windows, and Linux. Browser extensions are supported on Chrome, Edge, and Firefox. Workona also lists iOS support, and cross-device sync is supported. The broader browser coverage is useful for mixed-browser environments, though Safari is supported through the web app rather than a listed extension.

Who it's for

Workona is a good fit for individuals managing many project tabs and resources, and for teams that want shared project spaces while keeping personal tabs private. It is less suited to people who only need basic tab collections, teams with fewer than three paid users, or teams that depend on task-app connections beyond Asana and Trello.

Pros and cons

• Pro: Shared project spaces can combine tabs, links, files, and other resources, reducing the need to keep project context scattered across apps.
• Pro: Private tabs in shared spaces preserve an individual boundary while collaborators work from common project resources.
• Pro: Up to 90 days of session recovery, alongside search and tab suspension, supports a more deliberate browser workflow.
• Con: Free is limited to individual accounts and restricts spaces and sections, so it does not provide a free route to team collaboration.
• Con: Team requires at least three paid users and stops at 25 members, which can be awkward for very small groups and larger organizations alike.
• Con: Spaces currently connect to only Asana and Trello among the listed task apps, limiting teams built around other task tools.

Alternatives

For a broader set of tab-management choices, browse Tab Management Software. Choose Tabblar if you want a free plan with unlimited tabs and five workspaces, or a $5 a month Plus plan. Pinako is a free extension with local backups, rich-text notes, and tab and bookmark trees; its Pro plan is $5 a month. tabExtend offers a free plan with up to 30 saves and no account requirement, with Pro at $8 a month. Toby may suit someone who wants a free Starter plan capped at 60 saved tabs or a Productivity plan at $6 a month per member. Tabox provides free tab collections, restore, folders, and Google Drive sync. Sidebery is a free Firefox extension supported by donations, while Tablerone is free donationware. Tabmanager.io offers a free plan with window and session management and session history, alongside a paid Advanced plan at $35.88 a year.

Verdict

Choose Workona if your work benefits from project spaces that combine browser activity with shared resources, especially when private tabs and session recovery matter. Look elsewhere if you need free team collaboration, a plan for fewer than three paid seats, or task integrations beyond Asana and Trello.