Freedom251 › Employee Scheduling Software
WhosOffice
What WhosOffice is
WhosOffice is a cloud service for staff planning, shift scheduling, leave management, and workforce tracking. Its planner handles rotas, staffing levels, qualifications, holiday visibility, and last-minute changes. Managers can specify required staff by skillset and coordinate work, leave, events, and overtime. The system supports leave requests with approval rules, paid overtime, and time off in lieu. Reports cover company, department, and team activity, including overtime, annual leave, skills, and competencies. WhosOffice offers open-shift management and shift swaps, with web, Android, and iOS access for planners, managers, team leaders, and employees. Listed integrations include OneLogin, Auth0, Microsoft Azure, Okta, G-Suite, Microsoft Active Directory, Outlook, and Google Calendar; reports can be exported to Excel. The paid service has no free plan but offers a no-card trial with no restrictions, stated as at least one month, while a signup page advertises two months. Afterward, billing is month-to-month with 30 days’ notice.
Who it suits
It suits organizations coordinating rotas, leave, overtime, qualifications, and open shifts across teams. Industries listed include transport, healthcare, media, retail, and hospitality, with access from web and mobile apps.
What it does well
- Rotas include staffing levels and qualifications
- Handles leave, overtime, and TOIL
- Supports open shifts and shift swaps
- Web, Android, and iOS access
- No-card trial with no stated restrictions
What to know first
- No free plan
- Cancellation requires 30 days’ notice
- Cannot sign additional data-processing agreements
Verdict
WhosOffice combines rota planning, leave workflows, workforce reporting, and mobile access for operational teams. It is a paid month-to-month service after its trial, with UK-hosted data and listed security certifications.
Facts from WhosOffice's own pages
- Certifications
- The maker says X:drive Computing Limited is certified to ISO 27001:2022 and Cyber Essentials, and is a Crown Commercial Service supplier. · whosoffice.com, 11 Oct 2026
- Cloud service
- WhosOffice describes itself as a web-based cloud platform, with servers and data centres in the UK. · whosoffice.com, 11 Oct 2026
- Company
- WhosOffice is a trading name of X:drive Computing Ltd, registered in Canterbury, Kent, England and Wales. · whosoffice.com, 11 Oct 2026
- Compliance and hosting
- The maker says its operator is ISO 27001:2022 certified, has Cyber Essentials certification, and stores customer data in UK data centres. · whosoffice.com, 11 Oct 2026
- Contracts and support
- The service is month-to-month after the trial, can be cancelled with 30 days’ notice, and includes telephone and email support at no extra cost. · whosoffice.com, 11 Oct 2026
- Data processing
- The maker says it acts as a data processor and that customer data is stored in UK data centres and is not transferred outside the UK. · whosoffice.com, 11 Oct 2026
- Headquarters
- Canterbury, Kent, United Kingdom · whosoffice.com, 28 Sept 2026
- Integrations
- Listed integrations include OneLogin, Auth0, Microsoft Azure, Okta, G-Suite, Microsoft Active Directory, Outlook and Google Calendar; reports can be exported to Excel files. · whosoffice.com, 11 Oct 2026
- Intended users
- The product describes use by planners, team leaders, managers and employees, and lists industries including transport, healthcare, media, retail and hospitality. · whosoffice.com, 11 Oct 2026
- Leave and overtime
- The system handles leave requests, approval rules, paid overtime and time off in lieu (TOIL). · whosoffice.com, 11 Oct 2026
- Mobile apps
- WhosOffice offers Android and iOS apps for viewing schedules, requesting leave, and managing overtime; the apps are free for customers. · whosoffice.com, 11 Oct 2026
- Notable limit
- The maker says it cannot sign additional customer data-processing agreements beyond its terms and privacy policy. · whosoffice.com, 11 Oct 2026
- Pricing model
- Pricing is based on the number of staff registered, with Task Planner and HR & Document Storage offered as optional additions; the page’s calculator does not display a static price. · whosoffice.com, 11 Oct 2026
- Pricing terms
- After the trial, the service is month-to-month, can be cancelled with 30 days’ notice, and has no setup fees or hidden charges. · whosoffice.com, 11 Oct 2026
- Product
- WhosOffice is staff planning and shift software with leave management and workforce tracking. · whosoffice.com, 11 Oct 2026
- Reporting
- Reports cover company, department and team activity, including overtime, annual leave, skills and competencies. · whosoffice.com, 11 Oct 2026
- Scheduling
- The planner can set staffing levels by shift and qualifications, view leave and TOIL, and adjust schedules for last-minute demands. · whosoffice.com, 11 Oct 2026
- Security
- The security page says sensitive HR data is encrypted at rest, browser traffic uses TLS 1.2, and passwords are stored using a one-way salt. · whosoffice.com, 11 Oct 2026
- Shift planning
- The planner supports rotas, staffing levels, qualifications, holiday visibility and last-minute schedule changes. · whosoffice.com, 11 Oct 2026
- Support
- All customers receive free phone and email support, with the telephone hotline open Monday to Friday, 09:00–17:30 GMT. · whosoffice.com, 11 Oct 2026
- Task planning
- Task planning lets managers specify required staff numbers by skillset and coordinate work, leave, events and overtime. · whosoffice.com, 11 Oct 2026
- Trial
- The pricing page says the free trial has no restrictions, requires no credit card, and lasts at least one month. · whosoffice.com, 11 Oct 2026
- Trial limits
- The pricing page says trial accounts have no limits and require no credit card; it says the trial lasts at least one month, while the signup page title advertises a free two-month trial. · whosoffice.com, 11 Oct 2026
Where WhosOffice stands on Freedom251
- Employee Scheduling Software#37 of 43