Freedom251 › Equipment Scheduling Software
WebCheckout
What WebCheckout is
WebCheckout manages equipment reservations, inventory, asset tracking, and scheduling for organizations that lend or oversee shared resources. It is presented for higher education, film schools, broadcast and production teams, athletics, makerspaces, and corporations. Its mobile-optimized Patron Portal lets users find, bookmark, and reserve equipment, while administrators set availability and access rules. WebCheckout Pro also handles bookings for rooms such as labs, workshops, editing bays, and sets, with approval workflows and media or technology requirements. The Mobile Inventory App supports inventory projects, segmented stock assignments, technician messaging, and updates from scanned records. A Repair and Preventative Maintenance Module records equipment care, repair status, downtime, and parts and labor costs.
WebCheckout runs on Android, iOS, Linux, and the web. It supports SSO and LDAP authentication, with documented examples including Shibboleth, CAS, SimpleSAMLphp, and Azure AD or ADFS using SAML 2.0. Course enrollment and patron data can be synchronized through file-drop integrations; custom integrations can be arranged with the WebCheckout team. The Patron Portal is described as ADA-compliant and compatible with phones, tablets, and laptops. The company says the system was conceived and implemented for the School of the Art Institute of Chicago in 1999. Pricing is available on request.
Who it suits
WebCheckout suits schools, production organizations, athletics programs, makerspaces, and companies that need equipment reservations, inventory tracking, and maintenance workflows. Organizations booking rooms alongside equipment may also find WebCheckout Pro relevant.
What it does well
- Mobile-optimized portal supports browsing, bookmarking, and reservations.
- Room bookings include approvals and media or technology requirements.
- Inventory app supports scanned record updates and technician messaging.
- Maintenance module tracks repairs, downtime, and parts and labor costs.
- Supports SSO and LDAP authentication.
What to know first
- Pricing is available only on request.
- Self-hosted deployment requires a dedicated Linux server or virtual machine.
- Self-hosted system administration beyond listed support remains the customer's responsibility.
Limits
Self-hosting requires a dedicated Linux server or virtual machine with supported Linux distributions, PostgreSQL, and Apache; support covers installation, upgrades, migration, troubleshooting, and monitoring, while customers handle other system administration.
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| WebCheckout Lite | billed annually · SaaS only · double-booking prevention · email reminders · dashboards · barcode scanners · kits/accessories · usage policies · renewal controls · inventory history · reports | $400 a month |
| WebCheckout Enterprise | License & SaaS · multi-campus/corporate inventories · unlimited resources across departments · Pro feature set | On request |
| WebCheckout Pro | License & SaaS · mobile reservation · mobile inventory app · repair/maintenance · API · automated email · pick lists · data feeds · bundles · RFID · billing · SSO integrations | On request |
As webcheckout.net lists them, read 15 Oct 2026. The maker's own page has the final word.
Getting started
- Visit https://webcheckout.net/ to contact WebCheckout about pricing.
- Choose among WebCheckout Lite, WebCheckout Enterprise, and WebCheckout PRO.
- Select SaaS or a license and SaaS deployment as offered by the plan.
- For self-hosting, prepare a dedicated Linux server or virtual machine with supported Linux, PostgreSQL, and Apache.
- Arrange any custom integrations with the WebCheckout team.
Verdict
Choose WebCheckout if your organization needs equipment reservations alongside inventory, maintenance, or room booking workflows. It is less suited to buyers seeking a published price; self-hosting also requires Linux infrastructure and customer-managed system administration beyond covered support.
Questions
How much does WebCheckout cost?
Pricing is available on request. The three listed plans do not show prices.
Is there a free plan?
No free plan is listed.
Which platforms does WebCheckout support?
Android, iOS, Linux, and web are listed.
Can WebCheckout integrate with course enrollment data?
Course enrollment and patron data can be synchronized through file-drop integrations. Custom integrations are available with support from the WebCheckout team.
Does WebCheckout support single sign-on?
Yes. It supports SSO and LDAP authentication, with examples including Shibboleth, CAS, SimpleSAMLphp, and Azure AD or ADFS using SAML 2.0.
Can WebCheckout be self-hosted?
Yes. Self-hosting runs on a dedicated Linux server or virtual machine and requires supported Linux distributions, PostgreSQL, and Apache.
Facts from WebCheckout's own pages
- Accessibility
- The Patron Portal is described as ADA-compliant and compatible with phones, tablets, and laptops. · webcheckout.net, 8 Oct 2026
- API
- Public API documentation lists versions 0.1, 1.0, 1.1, 1.2 and 2.0, plus Node.js examples for allocations and schedule data. · api.webcheckout.net, 15 Oct 2026
- Authentication
- WebCheckout supports SSO and LDAP authentication; its community documentation lists Shibboleth, CAS, SimpleSAMLphp, and Azure AD or ADFS using SAML 2.0 as examples. · community.webcheckout.net, 8 Oct 2026
- Authentication integrations
- Supported authentication approaches include LDAP and SSO providers such as Shibboleth, CAS, SimpleSAMLphp and SAML 2.0 ADFS/Azure AD. · community.webcheckout.net, 15 Oct 2026
- Billing
- Billing supports rate cards, usage and late fees, invoices, taxes, payment tracking, accounting connections and holds for unpaid balances. · webcheckout.net, 15 Oct 2026
- Certifications
- Certification controls restrict specialized equipment to trained users, store documentation and enforce expiration dates. · webcheckout.net, 15 Oct 2026
- Company history
- WebCheckout says it was conceived and implemented for the School of the Art Institute of Chicago in 1999. · webcheckout.net, 8 Oct 2026
- Company identity
- LinkedIn lists WebCheckout, Inc. as a public software-development company with 11–50 employees, San Antonio headquarters and a 1999 founding year. · linkedin.com, 15 Oct 2026
- Founded
- 1999 · webcheckout.net, 28 Sept 2026
- Headquarters
- San Antonio, Texas, United States; Chicago, Illinois, United States · webcheckout.net, 28 Sept 2026
- Independent company profile
- Built In Chicago lists WebCheckout as founded in 1999, headquartered in Chicago and employing 13 people, and describes its inventory lifecycle coverage. · builtinchicago.org, 15 Oct 2026
- Integrations
- Course enrollment and patron data can be synchronized through file-drop integrations, and custom integrations are available with WebCheckout team support. · webcheckout.net, 8 Oct 2026
- Inventory app
- The Mobile Inventory App supports inventory projects, segmented stock assignments, technician messaging, and scanned record updates. · webcheckout.net, 8 Oct 2026
- Kits and bundles
- Kits package serialized components while bundles group commonly requested equipment; resource types can offer substitutes when inventory is unavailable. · webcheckout.net, 15 Oct 2026
- Limit: missing workflows
- Reviewers mention no patron self-renewal, no embedded signature workflow and difficulty permanently deleting equipment records. · capterra.com, 15 Oct 2026
- Limit: pricing
- Reviewers describe the product as expensive, with paid add-on modules and pricing structure concerns. · capterra.com, 15 Oct 2026
- Limit: reliability and support
- A Capterra review reports crashes and 30–45 minute support response times during outages, while another G2 review calls the software crash-prone. · capterra.com, 15 Oct 2026
- Limit: reporting and alerts
- Some Capterra reviewers say alerts are not prominent enough and built-in reporting is less robust than desired without exporting data. · capterra.com, 15 Oct 2026
- Limit: usability
- Reviewers report busy or unintuitive screens, a substantial administrator learning curve and confusing checkout confirmation steps. · capterra.com, 15 Oct 2026
- Maintenance
- The Repair and Preventative Maintenance Module tracks equipment care, repair status, downtime, and parts and labor costs. · webcheckout.net, 8 Oct 2026
- Messaging
- The messaging module automates customizable email notices, calendar feeds and message logging for reservations, returns and staff operations. · webcheckout.net, 15 Oct 2026
- Ownership news
- Volaris Group announced on June 20, 2017 that it acquired the assets of Onshore Development Inc., doing business as WebCheckout. · volarisgroup.com, 15 Oct 2026
- Patron portal
- The mobile-optimized portal lets authorized users browse catalogs, bookmark items, reuse orders and reserve equipment; the maker states it is ADA-compliant. · webcheckout.net, 15 Oct 2026
- Praise: customization
- Capterra and G2 reviewers praise customizable workflows, permissions, reports and inventory handling. · capterra.com, 15 Oct 2026
Where WebCheckout stands on Freedom251
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